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Item 4H4H - 1 CITY OF SOUTHLAKE MEMORANDUM November 2, 2011 To: Shana Yelverton, City Manager From: Jim C. Blagg, Assistant City Manager/Director of Public Safety Subject: Approve a public art display permit from Southlake Sister Cities for Sister Cities International Young Artists Showcase traveling exhibition in Southlake Town Hall lobby December 17 — December 31, 2011 Action Requested: Background Information: Financial Considerations: Strategic Link: City Council approval of a permit from Southlake Sister Cities to display art work in Town Hall lobby during December. The display will exhibit ten (10) winning pictures from the Sister Cities International Young Artists Showcase traveling exhibition. A recommendation from the Southlake Arts Council and approval by City Council is required by the City's Public Arts Policy on all permits to exhibit art or hold a performance in City facilities. In line with the Policy, Southlake Sister Cities, which is a non-profit organization, has submitted a permit to display ten (10) winning pictures from Sister Cities International Young Artists Showcase in the Town Hall lobby the last two weeks in December (12/17/11- 12/31/11). Southlake is one of only ten US cities to be selected to participate in the exhibition. The display will cover less than 30% of the wall space and will not have any floor panels. The Permit meets the provisions of the Display of Public Arts Policy. Other public art displays and events scheduled in the Town Hall lobby are: November 2 - November 30, 2011 November 7 — December 16, 2011 November 19, 2011 December 11, 2011 N/A Renderings of Roundabouts Sculptures Festival of Trees Board Reception/Tree Lighting Event Breakfast with Santa This Permit is linked to the City Council Focus Areas of Quality Development and Partnerships and Volunteerism. The Permit also City of Southlake Values: Integrity 1 Innovation 1 Accountability ♦ Commitment to Excellence ♦ Teamwork 4H - 2 Shana Yelverton, City Manager Meeting Date — November 15, 2011 Page 2 of 9 addresses the corporate objectives of providing attractive and unique spaces for enjoyment of personal interests and providing opportunities for partnerships and volunteer involvement. Citizen Input/ Board Review: Southlake Arts Council recommended (7-0) to approve the permit at their October 23, 2011 meeting. City Council will consider November 15, 2011. Legal Review: The Permit was reviewed previously with the Display Policy by the City Attorney. Alternatives: Alternatives may include the following: • City Council approve permit as presented • City Council approve permit with input as desired • City Council decision not to approve the permit Supporting Documents: • Permit from Southlake Sister Cities for Display in Town Hall December 17 — December 31, 2011 • Excerpt from Sister Cities International website • Showcase Guidelines • 2011 Exhibition Schedule Recommendation: City Council approval of the permit from Southlake Sister Cities to display ten (10) contest -winning pictures from the Sister Cities International Young Artists Showcase traveling exhibition in Town Hall lobby December 17 — December 31, 2011. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4H - 3 Shana Yelverton, City Manager Meeting Date — November 15, 2011 Page 4 of 9 CITY OF SOUTHLAKI Southlake Arts Council Public Art Display and/or Performance Facility and Property Use Permit Please Note: All requests are taken on a first -come, first -served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. City Facility requested: Southlake Town Hall Lobby CONTACT INFORMATION Responsible Person: Kiko Ekstrom, Southlake Sister Cities Phone: 817.713.9667 Cell Phone: 817.713.9667 E-Mail Address: kikukoea-earth link. net Address: 3400 Fox Fire Lane City: Southlake State: TX Zip: 76092 Alternative Contact: Victoria Lucius Phone: 817.733.7356 E-mail: vluciusa-verizon.net DISPLAY or PERFORMANCE INFORMATION Requested Date(s): December 17, 2011 — December 31, 2011 Type of Display or performance: Visual Arts Display of Top10 Winning pictures from the Sister Cities International "Young Artists and Authors Showcase" Duration of the event or performance: Two weeks — December 17, 2011 through December 30, 2011 Detailed Information including a plan of needed wall or floor space about the display or performance, including planned activities or any equipment/special needs: Southlake was selected by Sister Cities International as one of only ten US cities to participate in the one-year roaming art exhibit consisting of 10 pictures awarded in the Sister Cities International Young Artists and Authors Showcase. Art work was selected from among applicants world-wide. This year's theme is "Shaping Your Community for a Greener Future." The exhibit is hosted by Southlake Sister Cities and will include 10 pieces to be hung in individual panels. Nothing will be on the floor; all will be hung from the walls. The display will not exceed over 30% of the wall space. Following the exhibition in Town Hall Lobby, the exhibit will be placed on display in the Southlake Public Library through January 2012. Organization Represented: Southlake Sister Cities and Southlake Public Library Non -Profit: Yes Is this display or performance to include a fund raiser? No Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit. but must occur in a specific event(s) Does your organization maintain a Southlake Mailing address or PO Box? Yes Do a majority of your members, including officers, reside in Southlake? Yes Will your event cause any impact on City Staff or City resources? Yes City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4H - 4 Shana Yelverton, City Manager Meeting Date — November 15, 2011 Page 5 of 9 Excerpts from Sister Cities International Website... SISTER CITIES INTERNATIONAL 2011 YOUNG ARTISTS AND AUTHORS SHOWCASE WINNERS AND FINALISTS WASHINGTON, DC — Sister Cities International (SCI) is proud to announce the overall winners and finalists for the twenty-third annual Young Artists and Authors Showcase. For over two decades, the Young Artist and Authors Showcase has given youth from around the world the opportunity to artistically express their visions for a more unified, peaceful world. This year, young artists and authors reflected on the theme, "Shaping Your Community for a Greener Future," through a variety of visual media, poetry, and essays. Applicants from all over the world submitted 45 visual art pieces and over 50 essay and poetry submissions. In addition to the United States, Canada and Mexico, SCI's young artists and authors included submissions from Europe, Asia and Africa. The high level of talent, effort, and dedication put forth by sister city youth from around the world was evident in this year's applicant pool. The selected visual and literary works of art are an impressive body of work. A showcase of the top ten works of art will be unveiled at SCI's Western Regional Conference in Riverside, California on September 30, 2011. From there, the exhibit will embark on a year -long international tour of sister city communities throughout the SCI network. From the top ten in the Young Artists Showcase, one international and one domestic piece of art were selected as overall winners. "Clean Environment, Better Future" by Wilson Seyram Akude from Tema, Ghana, has been selected as this year's international winner. Tema is a sister city of San Diego, California. "Green Future" by Russell Mank of Lakeland, Florida has been selected as the domestic winner. The eight additional finalists represent Japan, Northern Ireland, China, and the United States. A full listing of this year's finalists and images of their work is available on our website at htti)://www.sister-cities.org/programs/vai).cfm. Among the Young Authors Showcase submissions, Azza Cohen, of Highland Park, Illinois, was awarded first place for her essay, "The Ultimate Travel Souvenir: Bringing Sisu to 60035." Ashley Loe of Santa Clara, California was awarded first place within the poetry category for her work, "Keeper of the Compost." The international grand prize winner for Poetry is Sandor Febrete from Debrecen, Hungary, sister cities with New Brunswick, New Jersey. SCI also awarded runners-up and third place honorable mentions in both the essay and poetry categories. Zachariah Webb of Phoenix, Arizona received the runner up award in poetry and Skylar Cohen from Scottsdale, Arizona received the runner up award in the essay category. Nika Korchok Wakulich of Scottsdale, Arizona and Frea Mehta of Phoenix, Arizona received honorable mentions in the poetry and essay categories, respectively. Sister Cities International is very proud of this year's collection of visual and written works. The literary works of art can be read on our website at http://www.sister-cities.org[programs/youth/yas.cfm. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4H - 5 "Green Future" Russell Mank Lakeland, FL, USA "If not tomorrow, why not Today?" Dakotan Evers Suffolk, VA, USA Grand Prize Winners "Clean Environment Better Future" Wilson Seyram Akude Tema, Ghana Sister City of San Diego, CA Runners -Up Finalists "Welcome to the Future" Samantha Belyan Volusia, FL, USA "Protect" Misaki Araki Awara City, Japan, Sister City of New Brunswick, NJ City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4H - 6 Southlake Arts Council Meeting Date —October 6, 2011 Page 7 of 9 "Harmony" Chen Hongrui Guanxi, China, Sister City of Tulsa, OK "Migrating Toward a Greener Future" Nicole Kline Corpus Christi, TX, USA "Green Tomorrow" Sirilak Mingkwan Columbia Heights, MN, USA "To Flowers In the World" Haruka Ikeda Osaka, Japan, Sister City of Bellevue, WA "Crawfordsburn at Sunset" Lisa Graham Bangor, North Down, Northern Ireland, UK, sister city of Virginia Beach, VA City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4H - 7 Southlake Arts Council Meeting Date —October 6, 2011 Page 8 of 9 Guidelines for Hosting the Young Artists Showcase Tour Are you interested in seeing the Top 10 Finalists of this year's Young Artists Showcase? Would you like the Showcase to come to your city? Every year after the Finalists are displayed at the Sister Cities International Annual Conference, they are sent on an international Tour to different Sister City communities. Here is an overview of the costs and commitments required of a Tour Host. Overview of the Tour: The Tour begins at the Sister Cities International Annual Conference in July. Each month from September until the following June it is shipped to a different Sister City community to give members a chance to see the finalists works up close. This year there will be 10 finalist pieces. To ensure their protection and improve the aesthetics of the Showcase, all 10 pieces of art will be framed for the tour. Each framed piece weighs on average about 6 pounds. To learn more about the Showcase history, the 2011 judging, and to see the finalists from past Showcases, visit the Sister Cities International website at http://www.sister-cities.org/programs/vap.cfm. Time Commitment: Each Sister City host community will have the Showcase for at most, one month. The time commitment depends on the event or display that the community chooses. Some cities plan receptions around the Showcase while others display them at local art galleries or public places. Costs Commitment: The main cost associated with the Tour is the shipping of art at the end of the month to the next Sister City host. This may require the purchasing of another box or two if they need to be replaced. As mentioned above, the average cost of one framed piece is about 6 pounds. You can go online to the Postal Price Calculator at http://postcalc.usps.gov/ to see what an approximate price would be to ship to other cities. The other costs are dependent on the local event that is planned for the Showcase and that will vary by city. Participating in the Tour: If you have any questions or are interested in being a Tour host for this year's Young Artists Showcase, please send the following to: - City name and Sister City Committee - A local contact who will be in charge of the Tour - A shipping address where you want the pieces sent - Your first and second preference for month to have the Tour to Jennelle Root, Special Programs Manager, at Iroot(a)sister-cities.orq or call 202-347-8635. All Tour hosts will be given a Tour Schedule in August that outlines the different Sister City stops and the shipping addresses for each location. Host cities are fully responsible for the art while it is in their possession and sending all 10 finalists to the next stop on the Tour as close to the beginning of the next month as possible. The Tour schedule will also be publicized at the Annual Conference. To reserve a month for the Tour, please send in the above information as soon as possible. Hosts do not need to have submitted art to the Showcase but do need to be members of Sister Cities International. Thank you for your interest in being a Young Artists Showcase Tour host! City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Qo 2 � � � k � 04 0 � � 3 Lu 2?%» ■Ua m » wO)70 w� ��/ Q 2 m g b 0o 00 ¥ 'IT mo c / .h g �@ ' � U 2 j%U % Z0 \ /¥& 0 __£ co 70) $ @ t » E 6 0 % L 7 E 2 § 0 § L L « U0-m qce)U E 0 g 0 / G o % g 0 ) 0 / ) § y 0 t % a)2 k % . q . /E 2 _0 G 0 \ » E m w E , � % % / / % 0') co IT § I q q b Q 04 m ? E » » £ / e2 f 0) § ± ■ o � � � � EE» % »3 cucu 0 o U 7 2 E S C U U O < k § & E_ 6 / 0 % k 0 ¢ < / d k � � D -i L LO <04 k n % -0n % ®— o LO � G E 2 E E 2 B E ■ ©' E k 0- �20 o§ 2 / k<Z ƒ ± I