Item 4ECITY OF
SOUTHLAKE
MEMORANDUM
November 9, 2011
To: Shana Yelverton, City Manager
From: Candice Sanders, Assistant to the Director of Community Services
Subject: Resolution No. 11 -047, Establish a City- Managed Keep Southlake
Beautiful Program
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Action
Requested: City Council approval of Resolution No. 11 -047 to establish a Keep
Southlake Beautiful program managed by the Department of
Community Services and supported through volunteer efforts.
Background
Information: More than twenty years ago a group of citizens comprised of City
Council member Sally Hall, civic leaders Bob Mundlin and Brad
Bradley and other residents banded together to preserve the
natural beauty of Southlake. With their support and Southlake City
Council's approval, an Environmental Task Force was formed. The
Task Force eventually expanded its scope and in November 1991
Keep Southlake Beautiful (KSB), a non - profit volunteer
organization, was established. In 1993, KSB became a Keep
Texas Beautiful "Proud Community. ", and in July 1994 KSB
received certification as a Keep America Beautiful affiliate. Over
the years, KSB has achieved many accomplishments and has
offered citizens numerous programs that reduce litter, promote
beautification and create environmental awareness. Some of those
programs have been:
■ Education Grants: Awarded to local teachers to help them
bring environmental education into their classroom.
■ Adopt -a- Street Program: Families, groups, organizations
and businesses clean their "adopted" street four times per
year. KSB puts a sign on their adopted street recognizing
them as a partner.
■ Leaf Recycling Program: An environmental program to
feed the landscape, not the landfill by recycling leaves each
fall.
City of Sorlthlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — November 15, 2011
Page 2 of 6
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• Christmas Tree Recycling Program: An environmental
program to turn Christmas trees into mulch, which is made
available to Southlake residents.
• Southlake Street Tree Program: A beautification project
promoting the planting of trees. The resident pays for half
the tree and the City picks up the other half of the cost.
• KAB Great American Cleanup: The nation's largest
community improvement program, held annually March 1—
May 31.
• Biannual S.P.I.N. into Spring Garden Tour: A spring tour
of some of Southlake's most beautiful gardens (April /May of
even years).
• Cell Phone & Ink -Jet Cartridge Recycling: An
environmental initiative to help recycle old cell phones and
ink jet cartridges throughout the year.
• Liberty Garden: A KAB initiative to "act locally & plant
patriotically" to honor those who perished on 9/11/01.
• Recycling: An environmental program to encourage
individuals, families, businesses to reduce, reuse, recycle
and rebuy.
• KAB Litter Index: Helps KAB to identify national trends
regarding litter & related community issues.
• Community Service Opportunities: KSB provided youth
opportunities to give back to their community and earn
community service hours through volunteer service.
• Sponsor of Camp Summer Oaks: Summer science camp
for children ages 3 -11.
Since KSB's inception, the City's Community Services staff has
progressively become more involved in the management and
operations of the Keep Southlake Beautiful programs. In June
2011, the Keep Southlake Beautiful organization dissolved their
501(c)3 status and the City of Southlake began complete oversight
of all its activities and programs. It is the City's desire to continue
with some of the more established community initiatives and
services that were offered through the non - profit organization.
Otv of Sozlthlake Vahnes:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — November 15, 2011
Page 3 of 6
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Those programs that will continue to be managed by the
Community Services Department and supported through volunteer
efforts are:
• Adopt -a- Street Program
• Leaf Recycling Program
• Christmas Tree Recycling Program
• Southlake Street Tree Program
• KAB Great American Cleanup
• Cell Phone and Ink -Jet Cartridge Recycling
• Liberty Garden
• Recycling
• KAB Litter Index (requirement for Annual Report)
• Community Service Opportunities
These programs were selected based on current participation
levels, impact to the community and available funding.
Programs that will not be continued by the city- managed Keep
Southlake Beautiful program include:
• Education Grants
• Biannual S.P.I.N into Spring Garden Tour
• Camp Summer Oaks Sponsorship
The purpose of Resolution No. 11 -047 is to formally acknowledge
the Keep Southlake Beautiful program and to establish it under the
Community Services Department. This will allow the KSB program
to maintain its affiliations with Keep Texas Beautiful and Keep
American Beautiful, and remain eligible for awards and grant
opportunities offered through these organizations.
Financial
Considerations: Funding for the management and operations of KSB programs and
activities is available in the FY 2012 Community Services General
Fund budget.
Strategic Link: This request is linked to the City Council Focus Areas of Quality
Development and Partnerships and Volunteerism, and addresses
the corporate objectives of providing attractive and unique spaces
for enjoyment of personal interests and providing opportunities for
partnerships and volunteer involvement.
City of Soitthlake Vahles:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — November 15, 2011
Page 4 of 6
Citizen Input/
Board Review: City Council will consider November 15, 2011.
Legal Review: City Attorney to review resolution.
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Alternatives: Alternatives may include the following:
• City Council approval of the Resolution as presented
• City Council approval of the Resolution with input as desired
• City Council decision to deny approval of the Resolution
Supporting
Documents: Resolution No. 11 -047
Recommendation: City Council approval of Resolution No. 11 -047 to establish a Keep
Southlake Beautiful program managed by the Department of
Community Services and supported through volunteer efforts.
City of Soitthlake Vahles:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — November 15, 2011
Page 5 of 6
RESOLUTION NO. 11 -047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS, IN SUPPORT OF
ESTABLISHING A CITY- MANAGED KEEP SOUTHLAKE
BEAUTIFUL PROGRAM
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WHEREAS, the City of Southlake desires to improve the physical quality of
community life; and
WHEREAS, a clean environment contributes to the emotional, physical and
economical wellbeing of our citizens; and
WHEREAS, volunteer groups are able to give of their time and energy,
demonstrate commitment to a clean environment and support green initiatives
throughout the community; and
WHEREAS, the affiliate program, supported by both Keep Texas Beautiful, Inc.
and Keep America Beautiful, Inc., will assist in achieving the above premises;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS:
SECTION 1.
All of the above premises are found to be true and correct and are incorporated
into the body of this resolution.
SECTION 2.
The City Council of the City of Southlake herein establishes a City- managed
Keep Southlake Beautiful program and supports its affiliation with Keep Texas Beautiful
Inc. and Keep America Beautiful, Inc.
Otv of Sozlthlake Vahnes:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — November 15, 2011
Page 6 of 6
SECTION 3.
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The City- managed Keep Southlake Beautiful program and its initiatives will be
managed by city staff and supported through volunteer efforts.
SECTION 4.
This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS DAY OF , 2011.
CITY OF SOUTHLAKE
LIZA
John Terrell, Mayor
ATTEST:
Alicia Richardson, TRMC
City Secretary
City of Soitthlake Vahles:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork