2011-09-28 OFFICIAL MINUTES
September 28, 2011
Approved by the Southlake Library Board
CITY OF
)( SOUTHLAKE
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3 Southlake Library Board Meeting:
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5 September 28, 2011 6:00PM
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7 LOCATION: Southlake Town Hall
8 1400 Main Street, Room 3A
9 Southlake, Texas
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11 Members Present: Vice Chair Brenda Flores and Library Board members Sally
12 Biersmith, Lori Burr; Emily Galpin; Ayako Miyazaki; Kim Roberts; Cheri' Ross and
13 Michelle Spradlin.
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15 Members Absent: None.
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17 Staff Members Present: Kerry McGeath, Deputy Director of Community Services —
18 Library; Jennifer Tucker, Library Operations Manager.
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20 Guests: None
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22 REGULAR SESSION
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24 Agenda Item No. 1. Call to Order — The meeting was called to order by Vice Chair
25 Flores at 6:10 p.m.
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27 Agenda Item No. 2. Administrative Comments
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29 A. City Librarian's Report —
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31 Director McGeath told the Board that the Library now has digital content for
32 the Nook and Kindle. Ms. Tucker noted that the digital collection was
33 added in April 2011. The Library now has downloadable ebooks and
34 eaudio books. All of our previous purchases have recently become
35 compatible with Kindle bringing the total available Kindle titles to 225. The
36 Library staff will be doing a big marketing push to promote the digital
37 library. We have added 369 titles since the collection started about six
38 months ago. To date we have had 1100 check outs of those materials
39 from 217 customers.
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41 We have also added 34,000 free public domain titles for ebooks. Although
42 they are not the new popular titles, there are many classic titles now
43 available. None of these titles will count toward the customer's checkout
44 limit.
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City of Southlake Values:
Integrity ♦ Innovation • Accountability • Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
September 28, 2011
Approved by the Southlake Library Board
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2 The Library had 1420 page views of the blog last month. 427 people like
3 us on Facebook and 47 people checked into us.
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5 We upgraded our automation system about 2 weeks ago. The IT
6 Department moved our server to a virtual server. Customers now have
7 many additional capabilities including renewing books from a phone.
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9 Cynthia Pfledderer debuted the Learned Reader series this month. The
10 purpose is to go beyond a book talk to discover knowledge that is
11 personally relevant. It is specifically designed for those who seek
12 understanding of life on a deeper level.
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14 The Harvest Hike is scheduled at Bob Jones Nature Center (BJNC) for
15 October 16 This program is in conjunction with BJNC and a group of
16 parents of gifted and talented students. There will be story tellers, a petting
17 zoo, face painting, music, hot cider, candy apple slices, bat and turtle
18 programs and, of course, hiking. We are anticipating 500 attendees.
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20 A storyteller will be here on October 31 for an afternoon Halloween event.
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22 Thursday night at the movies has started. Each month the first Thursday
23 will be a documentary movie, the second Thursday will be a family movie
24 and the third Thursday will continue with International Film Night. There is a
25 core group of attendees for the International Film showing. The group
26 brings food corresponding to the country of the film being shown.
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28 TumbleBooks, digital interactive picture books for children, are now
29 available for our customers. 32,000 books have been "checked out ". The
30 CISD schools are no longer subscribing to TumbleBooks, but directing
31 students to use us instead.
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33 In another collaborative effort, the CISD librarians loan us books during the
34 summer when we are extremely busy and the school libraries are closed.
35 We no longer have to buy as many Bluebonnet books since we are
36 borrowing CISD copies.
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38 A suggestion was made to provide more information about Volgistics (an
39 electronic web -based volunteer management system) on our Facebook
40 page with a link to the site. All volunteers now have to sign up with
41 Volgistics before they can volunteer.
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43 The State Library has had a budget cut of 88 %. This has been passed
44 down to us in the loss of a grant that paid for two part time staff working
45 nights and weekends. We are furloughing the remaining part time staff 4
46 hours each month. Recovered hours will help to provide staff for nights and
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
September 28, 2011
Approved by the Southlake Library Board
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2 Saturdays. Full time staff will also be working more nights and weekends
3 along with the week day part time staff.
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5 A suggestion was made to obtain sponsorships from the community to help
6 with part time staff payroll. The Finance Department is upgrading the City's
7 financial software system so that citizens may pay utility bills with
8 debit /credit cards. Once that process is completely automated, the Library
9 donation option will appear on the utility bill.
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11 B. Library Statistics — Director McGeath reported that circulation checkouts
12 have increased 7 %. He anticipates a yearly total of 350,000 checkouts as
13 compared to 2003 when the Library had 70,000. Traffic year end totals are
14 projected to be 175,000 people. Programming numbers are projected to
15 be 35,000 attendees.
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17 Our checkout rate is number one in the state for a city of our size and our
18 programming attendance is number two. The electronic content will bump
19 the checkout number by about 30,000 to 380,000. In the summer we
20 logged over 400 hours per month of volunteer help. We have several CISD
21 special needs classes that come to shelve during the regular school year.
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23 Agenda Item 3A. Consider: Approval of the minutes from the May 25 and July 28, 2011
24 Southlake Library Board meetings.
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26 All minutes were approved by a majority vote.
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28 Agenda Item No. 4. Public Forum — There was no one present to address the Library
29 Board during the Public Forum. Public Forum was opened and closed at 6:39p.m.
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32 Agenda Item No. 5A. Discussion: Advocacy program Update —
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34 Mr. McGeath will approach SABRE to ask for funding help. He will also review the
35 suggestion for an individual donation program and an Eagle Scout project. There was
36 discussion of other areas of opportunity.
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38 Agenda Item No. 5B, Discussion: Board Opportunities Update.
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40 There was discussion of other areas of opportunity including lectures, author visits, and
41 other programs. Since there will not be a new library, the Board will not visit area
42 libraries.
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
September 28, 2011
Approved by the Southlake Library Board
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2 Agenda Item No. 5C. Discussion: North Texas Regional Library Partners (NTRLP)
3 Update --
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5 Mr. McGeath stated that the State Library funding cuts will shrink NTRLP. NTRLP has
6 some funding sources apart from the State Library, but the organization will exist at a
7 different level.
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11 Agenda Item No. 5D. Discussion: Friends of the Library (FOSL) Update — FOSL
12 donated $2,200.00 to the Library for DVD purchases. They received a grant from the
13 Southlake Women's Club to fund the purchase of the The Great Courses.
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15 Agenda Item No. 6. Adjournment.
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17 Vice Chair Flores adjourned the meeting at 6:59 p.m.
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23 Brenda Flores, Vice Chair
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29 Kerry McGeath, Deputy Director, Southlake Public Library
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32 A recording of this meeting may be requested in the Office of the City Secretary.
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City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork