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Item 8ACITY OF SOUTH LADE MEMORANDUM November 1, 2011 To: From: Subject: Action Requested: Background Information: Shana Yelverton, City Manager Alicia Richardson, City Secretary Resolution No. 11 -048, appoint members to the Southlake Parks Development Corporation and Zoning Board of Adjustment. Appoint members to various boards, commissions and committees. Each year, the City Council appoints members of the public to various boards, commissions and committees. Each member is appointed for a two -year term, unless indicated otherwise. With the exception of Southlake Business Council, appointed members shall be citizens of Southlake. Members of the public indicate their interest to volunteer by submitting a completed application to the City Secretary's Office. Applications are available on the City's website and from the City Secretary's Office. The City Secretary's Office sent an e -mail to existing board members to determine if they are interested in being reappointed to their respective board or if they have an interest to be considered for another board, commission or committee. Members were asked to respond no later than Tuesday, June 14. On June 21, City Council made their annual appointments to the various boards, commission and committees. A copy of the resolution outlining the appointments is enclosed. Appointments to the Joint Utilization Committee, Southlake Arts Council and Southlake Program for the Involvement of Neighborhoods (S.P.I.N.) were specifically deferred to a future meeting to allow sufficient time to recruit prospective applicants. In addition to these appointments, we have a cumulative total of six vacancies on the Board of Appeals (2), Library Board (1), Parks and Recreation Board (1), Southlake Parks Development Corporation (1) and Zoning Board of Adjustment (1). A call for volunteers was placed on the city's website and MySouthlakeNews.com. While the city did not receive an abundance of applications from the public; we received a handful of citizens interested in serving as a volunteer. At the June Retreat (June 27 -28, 2011), staff provided Council with an update on the progress related to Council's direction from the Winter Retreat related to Boards and Commissions. On June 27, 2011, staff presented the following documents for Council's discussion: • Board and commission management plan • Orientation curriculum • Orientation handbook (sample) • Code of conduct and policy manual • Job descriptions The new procedure to recruit and process board and commission applications will be implemented in 2012. On August 30, 2011, Council interviewed citizens that submitted an application to the City Secretary's Office. Interviews were conducted for those boards and commissions that have vacancies or terms that expired May 2011. At the September 20, 2011, Council made appointments to various boards, commissions and committees. Council specifically asked staff to bring forward a resolution for Council to appoint members to vacancies on the Southlake Parks Development Corporation and Zoning Board of Adjustment. The following appointments are needed: Board Name Positions Requiring Action Southlake Parks Development 1 Corporation Zoning Board of Adjustment 1 Financial Considerations: Non - applicable Strategic Link: L2: Enhance leadership capabilities to deliver results Citizen Input/ Board Review: Non- applicable Legal Review: Non - applicable Alternatives: None Supporting Documents: Resolution No. 11 -048 Membership listing for Southlake Parks Development Corporation and Zoning Board of Adjustment. Staff Recommendation: Approve Resolution No. 11 -048. RESOLUTION NO. 11 -048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND ZONING BOARD OF ADJUSTMENT, AND PROVIDING AN EFFECTIVE DATE. Whereas, the City Council annually appoints members of the public to various boards, commissions and committees to serve a two -year term, unless indicated otherwise; and, Whereas, each appointee shall be a citizen of Southlake, unless appointed to serve on the Southlake Business Council; and, Whereas, the membership and qualifications for each board, commission and committee are identified by City Charter, ordinance, or resolution; and, and, Whereas, Council made appointments on June 21 and September 20, 2011; Whereas, Council conducted interviews for the various openings; and, Whereas, Council directed staff to bring forward the remaining appointments for the Southlake Parks Development Corporation and Zoning Board of Adjustment; now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. All the findings in the preamble are found to be true and correct and the City Council does hereby incorporate said findings into the body of this resolution as if copied in its entirety. Section 2. The following citizens are appointed to serve as board, commission or committee members for the stated terms and until their successors have been duly appointed and qualified by Council. SOUTHLAKE PARKS DEVELOPMENT CORPORATION Name Place Term Expiring Citizen Representative May 2013 ZONING BOARD OF ADJUSTMENT Name Place Term Expiring Alternate 4 May 2012 (fiii a vacancy) Section 3. This resolution is hereby effective upon passage and approval by the City Council. PASSED AND APPROVED THIS THE 1st DAY OF NOVEMBER 2011. CITY OF SOUTHLAKE, TEXAS BY: John Terrell Mayor ATTEST: Alicia Richardson, TRMC City Secretary Southlake Parks Development Corporation - purpose and object is to administer the City's SPDC half -cent sales tax and apply it toward capital projects related to City parks. The Board of Directors is comprised of seven members —four City Council representatives, one Park Board representative and two citizen representatives. This following table illustrates the current membership on this board. Name Place Originally Appointed Term Expires Al Zito City Council Representative May 2010 May 2012 Carolyn Morris City Council Representative May 2004 May 2013 Jeff Wang City Council Representative May 2010 May 2013 Pamela A. Muller City Council Representative May 2008 May 2013 John Slocum Parks and Recreation Board Representative May 2008 May 2012 Sherry Berman Citizen Representative May 1999 May 2013 Vacant Citizen Representative May 2013 The Council at their June 21, 2011 meeting appointed all, but one position. The remaining appointment would be confirmed at a future meeting. Zoning Board of Adjustment — is a quasi - judicial board that provides administrative review of the interpretation and enforcement of the Zoning Ordinance. The Board is comprised of five members and four alternate members. This following table illustrates the current membership on this board. Name Place Originally Appointed Term Expires Chad Patton Place 1 May 2012 Shawn McCaskill Place 2 May 2013 Laird Fairchild Place 3 May 2013 Kate Smith Place 4 May 2012 Phyllis Lambert Place 5 May 2013 Lisa Amend Alternate 1 May 2013 Dustin Andrews Alternate 2 May 2012 Daniel Kubiak Alternate 3 May 2013 Vacant Alternate 4 May 2012 The Council at their June 21, 2011 meeting only appointed members to Places 1, 2, 3, 5 and Alternates 1 and 2. The remaining position would be confirmed at a future meeting.