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Item 4DCITY OF SOUTHLAKE MEMORANDUM October 10, 2011 To: Shana Yelverton, City Manager 4D -1 From: Jim C. Blagg, Assistant City Manager /Director of Public Safety Subject: Approve a permit for the Southlake Arts Council to allow public display in the Town Hall lobby area of the renderings of the sculptures that will be installed in four City roundabout intersections Action Requested: City Council approval of a permit to display renderings of sculptures that will be installed in four City intersection roundabouts in Town Hall November 2 — November 30, 2011. Background Information: The Display of Public Arts Policy requires a Permit for Southlake Arts Council recommendation and City Council approval to display art or hold a performance in City facilities. In line with the Display of Public Arts Policy, a permit was submitted by the Southlake Arts Council and subsequently recommended for approval by the Southlake Arts Council at their October 6, 2011 meeting. The display will cover less than 30% of the wall space and will not have any floor panels. The Permit meets the provisions of the Display of Public Arts Policy. Financial Considerations: N/A Strategic Link: This Permit is linked to the City Council Focus Areas of Quality Development and Partnerships and Volunteerism. The Permit also addresses the corporate objectives of providing attractive and unique spaces for enjoyment of personal interests and providing opportunities for partnerships and volunteer involvement. Citizen Input/ Board Review: Southlake Arts Council unanimously recommended approval (5 -0) of the display October 6, 2011. C of Sorlthlake I aliics- Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Shana Yelverton, City Manager Meeting Date — November 1, 2011 Page 2 of 3 City Council will consider November 1, 2011. 4D - 2 Legal Review: The Permit was reviewed previously with the Display Policy by the City Attorney. Alternatives: Alternatives may include the following: • City Council approval of the Permit as presented • City Council approval of the Permit with input as desired • City Council decision to deny approval of the Permit Supporting Documents: Permit Recommendation: City Council approval of the permit to display renderings of the sculptures that will be installed in roundabout intersections in Southlake in the Town Hall lobby November 2 — November 30, 2011. C ity of Soilthlake f Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Shana Yelverton, City Manager Meeting Date — November 1, 2011 Page 3 of 3 4D -3 CITY OF SOUTH LAKE Southlake Arts Council Public Art Display and /or Performance Facility and Property Use Permit Please Note: All requests are taken on a first -come, first - served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. City Facility requested: Southlake Town Hall Lobby CONTACT INFORMATION Responsible Person: Kerry McGeath, Staff Liaison for Arts Council Phone: 817.748.8384 Cell Phone: 817.919.8486 E -Mail Address: kmcgeath @ci.southlake.tx.us Address: 1400 Main Street City: Southlake State: TX Zip: 76092 Alternative Contact: Leslie Bartlett Phone: 817.481.2756 Email: gyozasan(cDhotmail.com DISPLAY or PERFORMANCE INFORMATION Requested Date(s): November 2, 2011 through November 30, 2011 Type of Display or performance: Visual Arts Display of Artists' Renderings of Sculptures that will be installed at four Roundabout intersections in Southlake Duration of the event or performance: One (1) month Detailed Information including a plan of needed wall or floor space about the display or performance, including planned activities or any equipment /special needs: The exhibit is hosted by Southlake Arts Council and will include 8 -10 pieces to be hung in individual panels. Nothing will be on the floor; all will be hung from the walls. The display will not exceed over 30% of the wall space. Organization Represented: Southlake Arts Council Non - Profit: N/A Is this display or performance to include a fund raiser? N/A Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s) Does your organization maintain a Southlake Mailing address or PO Box? Yes Do a majority of your members, including officers, reside in Southlake? Yes Will your event cause any impact on City Staff or City resources? Yes City of Soilthlake f Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork