11-039 OFFICIAL RECORD
RESOLUTION NO. 11 -039
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A
MASS GATHERING EVENT FOR THE GATEWAY CHURCH FALL
FESTIVAL ON PROPERTY WITHIN THE CITY OF SOUTHLAKE,
TEXAS, LOCATED AT 700 BLESSED WAY, BEING LEGALLY
DESCRIBED AS LOT 1, BLOCK 1, GATEWAY CHURCH -114 CAMPUS,
MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A ", AND
AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO
AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, a Specific Use Permit for a mass gathering event for the Gateway Church Fall
Festival has been requested by a person or corporation having a proprietary interest in the property
zoned as "NR -PUD" Non - Residential Planned Unit Development District; and,
WHEREAS, in accordance with the requirements of Sections 45.1 (36) & 45.14 of the City's
Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have
given the requisite notices by publication and otherwise, and have afforded the persons interested and
situated in the affected area and in the vicinity thereof; and,
WHEREAS, the City Council does hereby find and determine that the granting of such Specific
Use Permit is in the best interest of the public health, safety, morals and general welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
SECTION 1.
A Specific Use Permit is hereby granted for a mass gathering event for the Gateway Church Fall
Festival on the property located at 700 Blessed Way, being legally described as Lot 1, Block 1, Gateway
Church -114 Campus, an addition to the City of Southlake, Tarrant County, Texas, according to the plat
recorded on January 8, 2010, as D210005156, Plat Records, Tarrant County, Texas, more fully and
completely described in Exhibit "A ", and as depicted on the approved Site Plan attached hereto and
incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in
the comprehensive zoning ordinance and the restrictions set forth herein. The following specific
requirements and special conditions shall be applicable to the granting of this Specific Use Permit:
1. Approved for a period of three (3) years; the light tower utilized for event lighting will be
inwardly focused toward the event; and pursuant to staff report dated, August 12, 2011.
SECTION 2.
This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS 6t DAY OF SEPTEMBER, 2011.
CITY OF SOUTHLAKE
By:
— ONYX a
John errell, ayor
ATTEST: , ���. , `,vTH • �'�cF ,, , ,��
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Alicia Richardson, TRMC : v t• o
City Secretary
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EXHIBIT A
Property located at 700 Blessed Way, being legally described as Lot 1, Block 1, Gateway Church -114
Campus, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded on
January 8, 2010, as D210005156, Plat Records, Tarrant County, Texas.
EXHIBIT B
FALL FESTIVAL 2011
OCTOBER 25, 2011
6 -9 P.M.
PRESENTED BY
GATEWAY CHURCH
700 BLESSED WAY
SOUTHLAKE, TX 76092
The 2011 Gateway Fall Festival will be at the new Gateway facility at 700 Blessed Way in Southlake. This will
be the ninth year that Gateway has held this event. Until now it has taken place at the Dragon Stadium.
Gateway is requesting to have the SUP for this event approved indefinitely as the event will not change in
scope from year to year.
There were approximately 9,000 in attendance last year at the stadium. We anticipate a crowd of 10,000 this
year. There will be an admission fee (ages 3 and up) to help cover costs. Children five and under will have
games especially for their age. There will be access to the restrooms in the church's building. There will be a
central location for a nurse for first aid, information and lost and found with signs to that effect.
The parking lot (section F) will contain tents in two sections measuring 10' and 15' wide with a total length of
400' to be erected by Live Wire Special Events. There will be games inside the tents, including agility and skill
games. There will also be several games/booths spread over the parking lot, including face painting and toss
games.
We will have many inflatable's, rentals and activities, including swing rides, bounce houses, a trackless train,
laser maze, obstacle courses, a bungee run, giant slides, a petting zoo and a pony ride, just to name a few. The
majority of the rentals will be run and supervised by vendors licensed with the City. Each company will
provide sufficient power (generators) for each rented item.
We will have cotton candy and popcorn available free of charge. Pizza, BBQ, Chick -fil -A, soft drinks and
bottled water will be available for purchase from Cici's Pizza, Dickey's BBQ and Chick -fil -A. Each vendor is
responsible for obtaining the appropriate permits from the City.
In addition to regular parking lot lighting, we are renting approximately ten light towers to provide adequate
lighting in section F of the parking lot.
Barricades will block traffic from any and all pedestrian areas, but all areas will be accessible to fire and
emergency vehicles. There will be approximately 10 security officers to help with and crowd control, as well as
Gateway's own in -house safety team. Additionally, police officers will be hired to help with traffic control in
and out of the grounds.
Gateway's facilities team will take care of all refuse on a timely basis throughout the evening and clean up after
the festival has ended. Trashcans will be located throughout the parking lot, convenient to the public. The
campus will be open for the attendees to access restrooms.
All vendors will pick up their equipment at the conclusion of the event.
Contacts: Doug Sluiter, Executive Director, Campus Support Services, 817/552 -3757,
doug.sluiter@gatewaypeople.com
Mike Foltynski, Director, Building Services, 817/552 -3769, mike.foltynski(gatewavpeople.com
Melanie Baley, Special Events Coordinator 817/552 -3685, melanie.baley@gatewavpeople.com
Fall Festival 2011
October 25
Parking Narrative
The following document details the manner in which vehicle traffic, pedestrian traffic and parking will be
handled.
• The event will be open from 6pm to 9pm.
• As in years past Gateway expects attendees to come and go throughout the evening. The
expected attendance per hour (including staff) is 3300. At current guest to parking spot ratio
that will require 1100 spots.
• Offsite parking will be available for staff, volunteers and guests at Gateway's property at 2121
Southlake Blvd (807 parking spaces). Shuttles will be provided to ferry them back and forth.
• There will be 1,584 parking spaces available at the site of the event. (Previously when the event
was held at Dragon Stadium there were 1533 spaces available).
• With onsite and offsite parking there will be 2,384 total spaces available.
• The event will take place in section F which is highlighted in orange on document A.
• Barrier free parking spots available will exceed code minimum.
• Because this is a family event the expected ratio of one spot for three people will likely be
higher (one spot for four or possibly five people).
• Parking lot attendants will be present to direct traffic in the same manner that they do for
Gateways weekend services (averaging 10,000 in attendance).
• Off duty police officers will be contracted to control traffic in the same manner that they do for
Gateway's weekend services. The officers will place cones on the 114 access drive at both Grace
Lane and Blessed Way. This will allow traffic to enter the access drive unimpeded as they exit
Gateway's site. As well there will be two officers stationed at Kirkwood and Kimball to regulate
traffic flow. And finally there will be four officers to man the traffic lights on Carroll Ave on
either side of 114.
• The traffic lane between section F and section E (highlighted in yellow on diagram A) will be
blocked off to allow for pedestrian traffic.
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INVOICE
Star - Telegram Customer ID: CIT57
400 W. 7TH STREET Invoice Number: 317121891
FORT WORTH, TX 76102
(817) 390 -7761 Invoice Date: 8/3/2011
Federal Tax ID 26- 2674582 Terms: Net due in 21 days
_. Due Date: 8/31/2011
Bill To:
PO Number: 21100072
CITY OF SOUTHLAKE
1400 MAIN ST 1 ` ,
4, Order Number: 31712189
y
\\\ STE 440 J Sales Rep: 083
SOUTHLAKE, TX 76092 -7604 Description: PUBLIC HEARING
Attn: Attn: ACCOUNTS PAYABLE Publication Date: 8/3/2011
04 - "o- � i 1 , a ti 0 .: th Li a < s e Mini ! �q
9 \p ur l ? e
PUBLIC HEARING NOTICE
PUBLIC H N ce i OF s SOUTHLAKE, TEXAS
hereby given to all inter- I3580 1 46 46 LINE $17.33 $797.12
ested persons that the City of
Sales Disc f Southlake, Texas, will consider the ( )
following items in the Council $ 728.46
Chambers at Town Hall, 1400 Main
Street, Southlake,, Texas for the:
Planning & Zoning Commission on
Misc Fee Thursday, August 18, 2011, at 6:30 $1 0.00
p.m. or immediately following the
Planning & Zoning Commission RECEIVED
Work Session, will hold a public
hearing and consider:
• Resolution 11 -039 (ZA11 -036),
Specific Use Permit for a Mass Net Amount:
Gathering for Gateway Gateway Church Fall S E P 2 20 n 1 1 `
Lot 1,�Block 1, Gateway ChurcchChurch-114 ` ` . 4 .. H / /� � 4
Campus, Soutthlake, Tarrant Coun- • • • F11e °• • �
ty, Texas and being located at 700 •A 47 . � . 0 t
Blessed Way, Southlake, Texas. Q
Resident al Pla ned OFFICE OF CITY SECRETARY ` _ o 1,- • E
ment. SPIN Neighborhood # 4. i3
= V Z /� y • E •
City Council on Tuesday, September 1 ":;34 • J
6, 2011, at 5:30 p.m. or immediately ll
• ' 7E ; � Z
following the City Council Work i
and consider:
•
Specific Resolution 110 t f ZA11 Mass ���� -1(.1:‘.`;':'•'.47.° ,,`�
THE STA Gathering for Gateway Church Fa
!lllillli111
County of festival on property described as
Lot 1, Block 1, Gateway Church -114
Campus, Southlake, Tarrant Coun- -
Before m ty, Texeing loc t 700 ounty and State, this day personally appeared Deborah Baylor Norwood, Bid and Legal Coordinator for
It Bl as W and b ay, S ou th lake T exas. legram, Inc. at Fort Worth, in Tarrant County, Texas; and who, after being duly sworn, did depose and say
the Star- Cu Zoning: NR -PUD , - Non-
that the a Residential Pla unit e
817 215 ment. SPIN N or hood D �t 4 elop - t was published in the above named paper on the listed dates: BIDS & LEGAL DEPT. STAR TELEGRAM
(817) All interested persons are urged to
attend.
City of Southlake Signed Alicia Rkhardson, TRMC 5• -
City Secretary
SUBSCRI ED AND SWORN TO lbtl - Urct ME, THIS Friday, August 0 , 2' 1
Notary Public AL.. —1 i de. • .f# .
_/... __...e.,_
Thank You For Your Payment
Remit To: Star - Telegram Customer ID: CIT57
P.O. BOX 901051 Customer Name: CITY OF SOUTHLAKE
FORT WORTH, TX 76101 -2051 Invoice Number: 317121891
Invoice Amount: $78.66
PO Number: 21100072
Amount Enclosed: