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Item 4E MemoCITY OF SOUTH LADE MEMORANDUM October 4, 2011 To: Shana Yelverton, City Manager From: Sharen Jackson, Director of Finance Timothy Slifka, Purchasing Manager Subject: Item 4E Approve the Purchase of Equipment Installation Services for DPS Police and Fire Replacement Vehicles from Professional Safety Systems in the amount of $15,889 Action Requested: Approve the purchase of equipment installation services for DPS Police and Fire replacement vehicles from Professional Safety Systems in the amount of $15,889. Background Information: Per the City's Vehicle Replacement Plan /Policy the vehicles are scheduled for replacement. State of Texas and City of Southlake bidding requirements have been met by utilizing an interlocal purchasing agreement with the City of North Richland Hills. Financial Considerations: The request will be funded through the City's vehicle replacement fund. Strategic Link: C1 — Achieve the highest standards of safety and security. B2 — Collaborate with select partners to implement service solutions. F2 — Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and retain the old vehicles. This will lead to increased vehicle maintenance cost. Supporting Documents: Quote documents indicating City of North Richland Hills contract pricing. Staff Recommendation: Approve the purchase of equipment installation services for replacement vehicles for DPS Police and Fire from Professional Safety Systems. Professional Safety Systems 4028 RUFE SNOW DR. FORT WORTH TEXAS 76180 817 - 595 -3432 VOICE 817 - 590 -0650 FAX Quotation Customer City of Southlake - Police Vehicle Build Outs Attention Tim Slifka Address Telephone Email Qty Description Unit Price Extension 9 Labor, per vehicle, to Install Emergency Equipment on New Police Vehicle Cost based on North Richland Hills Contract # Q09 -008 1437 00 12,933 00 UNIT'S 287, 288, 289, 290, 291, 292, 293, 294, 306 7 Labor, per vehicle, to Remove Emergency Equipment (Cost based on North Richland Hills Contract # Q09 -008 ) 333 00 2331 00 NOTE: Equipment removal does not include Graphics UNIT #'S 246, 254, 255, 256, 257, 264, 265 1 Labor to Install Radio and Lighting on Unit # 286 Explorer 625 00 625 00 Miscellaneous Shop Supplies WARRANTY: Lifetime on labor Equipment carries manufacturers warranty. Quotation Good For 90 Days Other TOTAL 15,889 00 Prepared By: Ramon Goheen Date: August 19, 2011