Item 4B MemoCITY OF
SOUTH LADE
MEMORANDUM
October 4, 2011
To: Shana Yelverton, City Manager
From: Sharen Jackson, Director of Finance
Timothy Slifka, Purchasing Manager
Subject: Item 4B Approve the Purchase of Replacement Vehicles from
Caldwell Country Chevrolet in the amount of $243,833
Action
Requested:
Approve the purchase of replacement vehicles from Caldwell
Country Chevrolet for DPS Police and Fire in the amount of
$243,833.
Background
Information:
Per the City's Vehicle Replacement Plan /Policy the requested
vehicles are scheduled for replacement. State of Texas and
City of Southlake bidding requirements have been met by
utilizing BuyBoard Cooperative Purchasing.
Financial
Considerations:
The request will be funded through the FY 2012 City's vehicle
replacement fund budget.
Strategic Link:
C1 — Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review:
None
Legal Review: None
Alternatives: Deny and retain the old vehicles. This will lead to increased
vehicle maintenance cost.
Supporting
Documents: BuyBoard contract pricing worksheets.
Staff
Recommendation: Approve the purchase of these vehicles from Caldwell Country
Chevrolet.
QUOTE# 002BBA CONTRACT PRICING WORKSHEET
End User: CITY OF SOUTHLAKE
Contractor: CALDWELL COUNTRY CHEV
Contact Name: TIM SLIFKA
CALDWELL COUNTRY CHEVROLET
Email: TSLIFKA @CI.SOUTHLAKE.TX.US
Prepared By: Averyt Knapp
Phone #: 817 - 748 -8312
Email:
aknapp @caldwellcountry.com
Fax #: 817 - 748 -8010
Phone #: 800 - 299 -7283 or 979-
567 -6116
Location City & State: SOUTHLAKE
Fax #: 979 - 567 -0853
Date Prepared: AUGUST 31, 2011
Address: P. 0. Box 27,
Caldwell, TX 77836
Contract: BUY BOARD #358 -10
Tax ID # 14- 1856872
Product Description: 2012 CHEVROLET TAHOE PPV CC10706
A Base Price & Options:
$26,137
B Published Options
Code
Description
Cost
Code
Description
Cost
PPV, LH SPOTLIGHT,
DUAL BATTERIES,
LOCKING
DIFFERENTIAL,
HORN /SIREN CIRCUIT
WIRIING
INCL
UNIT #'S 287,288,289
CALDWELL COUNTRY CHEVROLET
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
C Unpublished Options
Code
Description
Cost
Code
Description
Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
Subtotal D
INCL
E Unit Cost Before Fee & Non - Equipment Charges(A +B +C +D)
$26,137
Quantity Ordered
X
3
Subtotal E
$78,411
F Non - Equipment Charges (Trade -In, Warranty, Etc...)
BUY BOARD (INCL W /FIRE)
N/C
G. Color of Vehicle: BLACK SOLID
H. Total Purchase Price (E +F) 1$78,411
Estimated Delivery
Date:
OCTOBER 2011 APPX
ORDER -DEC
DELIVERY
QUOTE# 001BBA
WORKSHEET
CONTRACT PRICING
End User: CITY OF SOUTHLAKE
Contractor: CALDWELL COUNTRY CHEV
Contact Name: TIM SLIFKA
CALDWELL COUNTRY CHEVROLET
Email: TSLIFKA @CI.SOUTHLAKE.TX.US
Prepared By: Averyt Knapp
Phone #: 817 - 748 -8312
Email:
aknapp @caldwellcountry.com
Fax #: 817 - 748 -8010
Phone #: 800 - 299 -7283 or 979-
567 -6116
Location City & State: SOUTHLAKE
Fax #: 979 - 567 -0853
Date Prepared: AUGUST 31, 2011
Address: P. O. Box 27,
Caldwell, TX 77836
Contract: BUY BOARD #358 -10
Tax ID # 14- 1856872
Product Description: 2012 CHEVROLET TAHOE PPV CC10706
A Base Price & Options:
$26,937
B Published Options
Code
Description
Cost
Code
Description
Cost
PPV, LH SPOTLIGHT,
DUAL BATTERIES,
LOCKING
DIFFERENTIAL,
HORN /SIREN CIRCUIT
WIRIING, SPECIAL
PAINT FOUR DOORS
INCL
UNIT #'S 290, 2 91,
292 293 294
CALDWELL COUNTRY CHEVROLET
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
C Unpublished Options
Code
Description
Cost
Code
Description
Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
Subtotal D
INCL
E Unit Cost Before Fee & Non - Equipment Charges(A +B +C +D)
$26,937
Quantity Ordered
X
5
Subtotal E
$134,685
F Non - Equipment Charges (Trade -In, Warranty, Etc...)
BUY BOARD (INCL W /FIRE)
N/C
G. Color of Vehicle: BLACK & WHITE
H. Total Purchase Price (E +F)
1$134,685
Estimated Delivery
Date:
OCTOBER 2011 APPX
ORDER -DEC
DELIVERY