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Item 8ACITY OF SOUTH LADE MEMORANDUM September 20, 2011 To: Shana Yelverton, City Manager From: Alicia Richardson, City Secretary Subject: Resolution No. 11 -042, appoint members to the Building Board of Appeals, Joint Utilization Committee, Library Board, Parks and Recreation Board, Southlake Arts Council, Southlake Parks Development Corporation, Southlake Program for the Involvement of Neighborhoods, and Zoning Board of Adjustment. Action Requested: Appoint members to various boards, commissions and committees. Background Information: Each year, the City Council appoints members of the public to various boards, commissions and committees. Each member is appointed for a two -year term, unless indicated otherwise. With the exception of Southlake Business Council, appointed members shall be citizens of Southlake. Members of the public indicate their interest to volunteer by submitting a completed application to the City Secretary's Office. Applications are available on the City's website and from the City Secretary's Office. The City Secretary's Office sent an e -mail to existing board members to determine if they are interested in being reappointed to their respective board or if they have an interest to be considered for another board, commission or committee. Members were asked to respond no later than Tuesday, June 14. On June 21, City Council made their annual appointments to the various boards, commission and committees. A copy of the resolution outlining the appointments is enclosed. Appointments to the Joint Utilization Committee, Southlake Arts Council and Southlake Program for the Involvement of Neighborhoods (S.P.I.N.) were specifically deferred to a future meeting to allow sufficient time to recruit prospective applicants. In addition to these appointments, we have a cumulative total of six vacancies on the Board of Appeals (2), Library Board (1), Parks and Recreation Board (1), Southlake Parks Development Corporation (1) and Zoning Board of Adjustment (1). A call for volunteers was placed on the city's website and MySouthlakeNews.com. While the city did not receive an abundance of applications from the public; we received a handful of citizens interested in serving as a volunteer. At the June Retreat (June 27 -28, 2011), staff provided Council with an update on the progress related to Council's direction from the Winter Retreat related to Boards and Commissions. On June 27, 2011, staff presented the following documents for Council's discussion: • Board and commission management plan • Orientation curriculum • Orientation handbook (sample) • Code of conduct and policy manual • Job descriptions The new procedure to recruit and process board and commission applications will be implemented in 2012. On August 30, 2011, Council interviewed citizens that submitted an application to the City Secretary's Office. Interviews were conducted for those boards and commissions that have vacancies or terms that expired May 2011. The following appointments are needed: Board Name Positions Requiring Action Board of Appeals 2 Joint Utilization Committee 2 Library Board 1 Parks and Recreation Board 1 Southlake Arts Council 6 3 Ex- officio Southlake Parks Development Corporation 1 Southlake Program for the Involvement of Neighborhoods (S.P.I.N.) 20 Zoning Board of Adjustment 1 Financial Considerations: Non - applicable Strategic Link: L2: Enhance leadership capabilities to deliver results Citizen Input/ Board Review: Non- applicable Legal Review: Non - applicable Alternatives: None Supporting Documents: Resolution No. 11 -042 Membership listing for boards and commissions Staff Recommendation: Approve Resolution No. 11 -042. RESOLUTION NO. 11 -042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO VARIOUS POSITIONS ON THE BUILDING BOARD OF APPEALS, JOINT UTILIZATION COMMITTEE, LIBRARY BOARD, PARKS AND RECREATION BOARD, SOUTHLAKE ARTS COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION, ZONING BOARD OF ADJUSTMENT, AND SOUTHLAKE PROGRAM FOR THE INVOLVEMENT OF NEIGHBORHOODS (S.P.I.N.) AND PROVIDING AN EFFECTIVE DATE. Whereas, the City Council annually appoints members of the public to various boards, commissions and committees to serve a two -year term, unless indicated otherwise; and, Whereas, each appointee shall be a citizen of Southlake, unless appointed to serve on the Southlake Business Council; and, Whereas, the membership and qualifications for each board, commission and committee are identified by City Charter, ordinance, or resolution; and, Whereas, Council made most of their appointments on June 21, 2011 and delayed certain appointments to a future date; and, Whereas, Council conducted interviews for the various openings; now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. All the findings in the preamble are found to be true and correct and the City Council does hereby incorporate said findings into the body of this resolution as if copied in its entirety. Section 2. The following citizens and /or business representatives are appointed to serve as board, commission or committee members for the stated terms and until their successors have been duly appointed and qualified by Council. BOARD OF APPEALS Name Place Expiring Term Place 5 May 2013 Place 7, Alternate 2 JOINT UTILIZATION COMMITTEE Name Place Expiring LIBRARY BOARD Name Expiring City Council Representative City Council Representative Place Place 7, Alternate 2 PARKS AND RECREATION BOARD Name Place Expiring SOUTHLAKE ARTS COUNCIL Name Expiring Place 4 Place Place 3 Place 5 Place 7 Alternate 1 Alternate 3 Ex- officio Ex- officio May 2013 Term May 2012 (fill a vacancy) May 2013 Term May 2013 Term May 2012 (fill a vacancy) Term May 2013 May 2013 May 2013 May 2013 May 2013 Ex- officio SOUTHLAKE PARKS DEVELOPMENT CORPORATION Name Place Expiring Citizen Representative Term May 2013 SOUTHLAKE PROGRAM FOR THE INVOLVEMENT OF NEIGHBORHOODS S( P.I.N.) Name Place Term Expiring SPIN No. 1 May 2013 SPIN No. 3 May 2013 SPIN No. 5 May 2013 SPIN No. 7 May 2013 SPIN No. 9 May 2013 SPIN No. 11 May 2013 Youth SPIN Representative May 2012 (fiii a vacancy) SPIN No. 1, Alternate May 2013 SPIN No. 2, Alternate May 2012 (fiii a vacancy) SPIN No. 3, Alternate May 2013 SPIN No. 4, Alternate May 2012 (fiii a vacancy) SPIN No. 5, Alternate May 2013 SPIN No. 6, Alternate May 2012 (fiii a vacancy) SPIN No. 7, Alternate May 2013 SPIN No. 9, Alternate May 2013 SPIN No. 10, Alternate May 2012 (fiii a vacancy) SPIN No. 11, Alternate May 2013 ZONING BOARD OF ADJUSTMENT Name Expiring Senior, Alternate May 2012 (fiii a vacancy) Youth, Alternate May 2012 (fiii a vacancy) Place Term Alternate 4 May 2012 (fiii a vacancy) Section 3. This resolution is hereby effective upon passage and approval by the City Council. PASSED AND APPROVED THIS THE 20 DAY OF SEPTEMBER 2011. CITY OF SOUTHLAKE, TEXAS in ATTEST: John Terrell Mayor Alicia Richardson, TRMC City Secretary Board of Appeals - conducts hearings for appeals of the decisions made by the Building Official as it relates to interpretation of the various building codes, appeals regarding veto of a contractor's registration, and confirmation of substandard buildings prior to demolition. The Board is comprised of five voting members and two alternate members. The alternate members shall serve in the absence of one or more regular members. An alternate member only has voting privileges when sitting in for an absent member. (Reference - ordinance No. 622) This following table illustrates the current membership on this board. Name Place Originally Appointed Term Expires Bob Lee Place 1 May 2003 May 2013 David Carpenter Place 2 May 1994 May 2012 Dustin Andrews Place 3 May 2010 May 2013 Kenneth Horne Place 4 May 2008 May 2012 Terrance Henderson Place 5 May 2010 May 2011 Wayne Luzius Place 6, Alt. 1 May 2010 May 2012 Vacant Place 7, Alt. 2 May 2013 The Council at their June 21, 2011 meeting only appointed members to Places 1 and 3. The remaining positions would be confirmed at a future meeting. Library Board - act as an advisory board to the Council in matters relating to establishing and operating a public library. The Board is comprised of seven members. The Bylaws for the Library Board addresses attendance for the members. The City Council may remove a member and appoint a replacement when a member has unexcused absences from two (2) consecutive regular meetings. (Reference Ordinance No. 716 and Library Board Bylaws) This following table illustrates the current membership on this board. Name Place Originally Appointed Term Expires Lori Burr Place 1 May 2006 May 2012 Cheri Ross Place 2 May 2010 May 2012 Brenda Flores Place 3 May 2006 May 2012 Ayako Miyazaki Place 4 May 2011 May 2013 Kimberly Roberts Place 5 May 2005 May 2013 Michelle Spradlin Place 6, Alt. 1 May 2011 May 2013 Vacant Place 7, Alt. 2 May 2013 The Council at their June 21, 2011 meeting only appointed members to Places 4, 5 and 6. The remaining position would be confirmed at a future meeting. Parks and Recreation Board — act as an advisory board to the Council in matters relating to city parks and recreation programs. The City Council may remove a member and appoint a replacement when a member has unexcused absences from two (2) consecutive regular meetings. (Reference - ordinance No. 6466 and Parks and Recreation Board Bylaws) This following table illustrates the current membership on this board. Name Place Originally Appointed Term Expires Elaine Cox Place 1 May 2003 May 2013 Tina Wasserman Place 2 May 2011 May 2013 John Slocum Place 3 May 2005 May 2013 Vacant Place 4 May 2012 Sherry Berman Place 5 May 1996 May 2012 Margaret Adams Place 6, Alt. 1 May 2008 May 2012 Gregg Formella Place 7, Alt. 2 May 2010 May 2012 The Council at their June 21, 2011 meeting only appointed members to Places 1, 2 and 3. The remaining position would be confirmed at a future meeting. Southlake Parks Development Corporation - purpose and object is to administer the City's SPDC half -cent sales tax and apply it toward capital projects related to City parks. The Board of Directors is comprised of seven members —four City Council representatives, one Park Board representative and two citizen representatives. This following table illustrates the current membership on this board. Name Place Originally Appointed Term Expires Al Zito City Council Representative May 2010 May 2012 Carolyn Morris City Council Representative May 2004 May 2013 Jeff Wang City Council Representative May 2010 May 2013 Pamela A. Muller City Council Representative May 2008 May 2013 John Slocum Parks and Recreation Board Representative May 2008 May 2012 Sherry Berman Citizen Representative May 1999 May 2013 Vacant Citizen Representative May 2013 The Council at their June 21, 2011 meeting appointed all, but one position. The remaining appointment would be confirmed at a future meeting. Zoning Board of Adjustment — is a quasi - judicial board that provides administrative review of the interpretation and enforcement of the Zoning Ordinance. The Board is comprised of five members and four alternate members. This following table illustrates the current membership on this board. Name Place Originally Appointed Term Expires Chad Patton Place 1 May 2012 Shawn McCaskill Place 2 May 2013 Laird Fairchild Place 3 May 2013 Kate Smith Place 4 May 2012 Phyllis Lambert Place 5 May 2013 Lisa Amend Alternate 1 May 2013 Dustin Andrews Alternate 2 May 2012 Daniel Kubiak Alternate 3 May 2013 Vacant Alternate 4 May 2012 The Council at their June 21, 2011 meeting only appointed members to Places 1, 2, 3, 5 and Alternates 1 and 2. The remaining position would be confirmed at a future meeting. Joint Utilization Committee — responsible for exploring opportunities and methodologies of entering into joint use projects between the City and Carroll ISD. The Committee is comprised of seven members —two City Council representatives, one City Council appointee, one Park Board representative (selected by the Park Board Chair), two CISD Board representatives and one CISD citizen representative. Pursuant to the Policies and Procedures, each member shall serve a two (2) year term, from July 1 through June 30 (Reference - Resolution No. 93 -042 and Policies and Procedure adopted by the Committee. as amended) This following table illustrates the current membership on this board. Name Place Originally Term Expires Appointed Vacant (previously City Council May 2012 held by Laura K. Hill) Representative Bernie Ausdenmoore CISD Board May 2006 May 2012 Representative *Pamela A. Muller City Council May 2010 May 2011 Representative Sherry Berman Park Board May 2009 May 2011 Representative Frances Scharli City Council May 2006 May 2012 Appointee John R. Thane CISD Board May 2009 May 2011 Representative Tina Wasserman CISD Citizen May 2009 May 2011 Representative The Council at their June 21, 2011 meeting deferred appointments to the Joint Utilization Committee to a future meeting. More specifically, Council wanted to discuss this committee at the June Retreat to determine if any changes needed to be made to the membership. On September 12, 2011, the Parks and Recreation Board will ratify Chairman John Slocum's recommendation for a Park and Recreation board member to serve on the Joint Utilization Committee. The Parks and Recreation Board at their September 12, 2011 meeting, appointed Ms. Sherry Berman as the Park Board representative. Table legend: member submitted an application or e -mail expressing interest to be reappointed * *member is interested in more than one board, commission or committee " member is not interested in being appointed Southlake Arts Council - serves as an advisory board to the City Council on all matters relating to public art including visual art and performing art programs and facilities, the use of city funds for art projects and facilities, and the creation of a performing arts facility. The Council is comprised of seven regular members and up to three alternates, who shall serve in the absence of a regular member. The City Council may also appoint ex- officio members to serve as nonvoting advisors (ex: design architect, design engineer or the City's project manager) to the Arts Council who are not required to be citizens of the City. (Reference - Ordinance No. 908; Chapter 2, Article V, Division 6 of the City Code of Ordinances. This following table illustrates the current membership on this board. Name Place Originally Appointed Term Expires Leslie Barlett Place 1 May 2008 May 2013 Merlene Ingraham Place 2 May 2009 May 2012 John Calvert Place 3 May 2009 May 2011 Terri Messing Place 4 May 2007 May 2012 ^Karen Chidiac Place 5 May 2009 May 2011 *Leslie Ann Walker Place 6 May 2010 May 2012 Deborah Frazier Place 7 May 2009 May 2011 VACANT Alternate 1 May 2011 Carol Knox Alternate 2 May 2009 May 2012 VACANT Alternate 3 May 2011 VACANT Ex- officio VACANT Ex- officio VACANT Ex- officio The Council at their June 21, 2011 meeting only appointed a member to Place 1. The remaining positions would be confirmed at a future meeting. Table legend: member submitted an application or e -mail expressing interest to be reappointed **member is interested in more than one board, commission or committee ^ member is not interested in being appointed Southlake Program for the Involvement of Neighborhoods (S.P.I.N.) — is a nonpartisan, City Council- appointed volunteer organization comprised of representatives from 11 geographic areas within the City of Southlake. The purpose of SPIN is to provide a vehicle for facilitating communication between residents and the City staff. Name Place Originally Appointed Term Expires VACANT SPIN #1 May 2011 * *David Alexander SPIN #2 Secretar May 2008 May 2012 ^Jan Francis SPIN #3 May 1997 May 2011 Lou Hillman SPIN #4 May 2005 May 2012 AWendi Carlucci SPIN #5 May 2003 May 2011 Mike Terry SPIN #6 May 2003 May 2012 * * *Vic Awtry SPIN #7 Vice Chairman May 2005 May 2011 Pattie Minder SPIN #8 1996 May 2012 *Ray Tremain SPIN #9 May 2005 May 2011 Ron Evans SPIN #10 Chairman May 2008 May 2012 *Monique Schill SPIN #11 May 2010 May 2011 David Baltimore Senior SPIN Rep 1994 May 2012 VACANT Youth SPIN Rep May 2012 VACANT Alt. SPIN #1 May 2011 VACANT Alt. SPIN #2 May 2012 VACANT previously held by Randy Williamson Alt. SPIN #3 May 2010 May 2011 VACANT Alt. SPIN #4 May 2012 *Barbara Schlauch Alt. SPIN # 5 May 2010 May 2011 VACANT Alt. SPIN #6 May 2012 Susan Cullen Alt. SPIN #7 May 2010 May 2011 John Logan Alt. SPIN #8 May 2010 May 2012 Ned Ahearn Alt. SPIN #9 May 2010 May 2011 VACANT Alt. SPIN #10 May 2010 May 2012 ^James Cox Alt. SPIN #11 May 2010 1 May 2011 VACANT Alt. Senior May 2012 VACANT Alt. Youth May 2012 The Council at their June 21, 2011 meeting deferred appointments to a future meeting. Table legend: member submitted an application or e -mail expressing interest to be reappointed * *member is interested in more than one board, commission or committee " member is not interested in being appointed