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Item 6B Item 6B — Updated Staff Report dated August 16, 2011 / 1 CITY OF SOUTHLAKE Department of Planning & Development Services STAFF REPORT August 16, 2011 CASE NO: ZA11 -031 PROJECT: Site Plan for Dunkin' Donuts EXECUTIVE SUMMARY: On behalf of Dunkin' Brands, Inc., LandPlan Engineering, P.A. is requesting approval of a site plan to add a patio and trellises /pergolas in front of the existing building and to reconfigure the drive - through on approximately 0.692 acres located at 2255 W. Southlake Blvd. SPIN # 10 DETAILS: Dunkin' Brands, Inc. is opening a Dunkin' Donuts restaurant at 2255 W. Southlake Blvd. in the former Taco Bell building. LandPlan Engineering, P.A. is requesting approval of a site plan to add a patio and trellises /pergolas in front of the existing building and to reconfigure the drive - through. In addition, the area of the existing dumpster enclosure is shown to be reduced. The applicant has received approval of a building permit from City staff for improvements to the building facade, including modifications to the entry feature and the addition of window awnings. The addition of the patio and trellises /pergolas and the reconfiguration of the drive - through require that a site plan be approved by City Council. VARIANCE REQUESTS: 1) Zoning Ordinance No. 480, Section 43.9(c)1(e) requires exposed support columns to be constructed of, or clad in, the same masonry material as the principal structure. The applicant is requesting a variance to allow wood columns to be used for the trellis. At the request of the Planning Zoning Commission at their August 4, 2011 meeting, the applicant has revised the trellis /pergola detail to show the concrete pergola footers clad in stucco to match the rest of the building. The following variance request was added after P &Z approval when staff determined that the dumpster enclosure would need to meet the Corridor Overlay height requirement since it was being altered: 2) Zoning Ordinance No. 480, Section 43.9(c)2(d) requires trash receptacles to be screened by a minimum eight foot solid masonry screen with similar materials to the principle structure. The applicant is requesting a variance to the height requirement to allow the existing height of approximately six and a half to seven feet. ACTION NEEDED: 1) Conduct a public hearing 2) Consider approval of a site plan Case No. ZA11 -031 ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Variance Request Letter (E) SPIN Report dated July 25, 2011 (F) Site Plan Review Summary No. 2, dated July 27, 2011 (G) Surrounding Property Owners Map (H) Surrounding Property Owners Responses (I) Full Size Plans (For Commission and Council Members Only) STAFF CONTACT: Richard Schell (817) 748 -8602 Dennis Killough (817) 748 -8072 Case No. ZA11 -031 BACKGROUND INFORMATION OWNER: Dunkin Brands, Inc. APPLICANT: LandPlan Engineering, P.A. PROPERTY SITUATION: 2255 W. Southlake Blvd. LEGAL DESCRIPTION: Lot 3R2, Block 1, Southlake Crossing, Phase I LAND USE CATEGORY: Retail Commercial CURRENT ZONING: "C -3" General Commercial District HISTORY: -A revised Concept Plan for Southlake Crossing was approved by City Council September 21, 1993. -The existing building that was formerly occupied by Taco Bell was completed in 1995. CITIZEN INPUT/ BOARD REVIEW: A SPIN meeting was held on July 25, 2011. A report from that meeting is included as Attachment E. TREE PRESERVATION: No protected trees would be affected by the proposed improvements. P &Z ACTION: August 4, 2011; Approved (4 -0) approving the variance request to allow the wood columns to be used and subject to the staff report dated July 29, 2011. STAFF COMMENTS: Attached is Site Plan Review Summary No. 2, dated July 27, 2011. Case No. Attachment A ZA11 -031 Page 1 Vicinity Map Dunkin' Donuts A �r W � 'a ii,... J _, irs. f __- "Ei .0 re J � 45 0 111°* 44 W.4 , o . is h J Q ( - - ∎. •v \ IF/ \ t ' 6 �• ', A ZA11 -031 1=f I �'y.. -: -? Site Plan � a 2255 W. Southlake Blvd. n -4iFq Vii_: 1 k3 'tip ''JO' • 1 W F' 0 350 700 1,400 Feet S Case No. Attachment B ZA11 -031 Page 1 PLANS AND SUPPORT INFORMATION SITE PLAN J I _J ( 0 _ 1� - EXISTING CURB LOT 2R o 4-C' ' CUT TO REMAIN in C��� ■ P \ O i t / BLCOK 1 z loT" ,. SOUThHLAKE CROSSING s0� c- EXISTING _ x. PHASE 1 � c I \`\'''. PAVEMENT ♦ N R // / ZONED C -3 i ■ GENERAL PROPOSED PATIO AND TRELLIS AREAS / R ,, / COMMERCIAL P ROPOSED 5' WALK - / '/ PROVIDED FOR SITE ' Q� 4iiiiiib/ ACCESSIBILITY - .. 16 • i '4/ • / 4,'S.' / EXISTING 1 •...., A � \' MULCH, T / GRASESXISARN \ EEA �! �. NitielF A EXISTING LIGHT POLE, G L EXISTING CONCRETE • PROPOSED - , 76 ' -4 Q �� PAVEMENT FIRE LA I,A `'- • S PROPO B00 N �, ). , , �. ' ' S.F. C PATIO R EXISTING = N� _ \ ,� � • y WITH TREWS COVER • PROPERTY UNE / � ?> y EXIS G EXISTING GEOREFERENCE: EXISTING 1 ! / 4 B • I PRINT 39609H -1 -3R2 2' WATERLINE , ' 4 •., 2,040 S.F. i 1 . EXISTING C R RE E C ' N4 1 - STORY `' • CONCRETE WIRE RE AND - - -� - CABLE LINES I ... \ / PII�VEMENT AD STA L I I , � DRIVE -THRU LANE EXISTING NG 6' _._ / ' OCATED ` 1 EXISTING SANITARY SEWER s / - MULCH, rep. / , RI OCA ADA - V, ®'. EXISTING - 1ALL PER TAS y V , GRASS �� . EWER 'TN WAL t C ' ' t PROPOSED 5 LANDING WITH WNTEM SION 0 �/ 1 ADJUSTED RAMPS W/TRUNCATED �, r % , R � I - i; - ( g D OMES TO THE NW AND NE ROW. _ y� . : EXISTING YBr ./..1 ♦ \' t TRANSFORMER m PAO A0 EXISTING -, ❑ -' � ,.' EXISTING . I MENU SIGN TRAyN ENCLSURE^ u _ _ LOT I EXISTING MUL NG o .. Tr ZONED C-�3 . �� \ TALK POLE EXISTING I _ EXISTING - FIRE HYDRANT. / . _ i s , LIGHT POLE TYP. R3' — B. all ,I. 205.D0 RELiS�Ti�ED --.-175 SHRUBS FROM FR. T PREVIEW BOAR INSTALL 1 RECONFIGURED DRIVE -THRU _ FACADE, TYP. PER DO STANDA PROPOSED HEIGHT ii EXISTING UMITATION BAR MULCH \ f t EXISTING 30' X 52' _ 1.------- DRAINAGE ESMT. COMMON ACCESS I b — 1 REMOVE EXISTING CURB NANO EASEMENT CAB. A. VOL 9614 PG. 1733 I GUTTER OPEN FOR ADDITIONAL % .-, ...- .- . f1 R T C. T CTArvin,r 7rtirorrury [en .tor Case No. Attachment C ZA11 -031 Page 1 TRELLIS /PERGOLA DETAIL L .. 1 EXISTING BUILDING I 4. NEMOF SALES NEA t ' It r i . uT _= _==...______, Cp ..-• . 4 • ,. ' ' ' 1 ._r,� _, �� H_, (� 7)' '0 - . s - V -i D I PROPOSED PATIO AND TRELLIS AREAS I Case No. Attachment C ZA11 -031 Page 2 VARIANCE REQUEST LETTER Civil Engineering A 111 Landscape Architecture Community Planning Surveying Landplan Engineering, P.A. 13ro Wakarusa Drive (ere 7 Lawrence, Kansas 66049 fax 785.843.2.410 email info@landplan- pa.com July 19 2011 City of Southlake Planning Department Ref: Site Plan ZA11 -031: Dunkin' Donuts Variance Request: Dunkin' Donuts respectfully request a Variance to the Corridor Overlay Zone regulation in Zoning Ordinance No. 480, Section 43.9.c.1.e that requires exposed structural columns to be constructed of, or clad in, the same masonry material as the principal structure. Dunkin' wishes to have the support columns be rough sawn 6 x 6 stained wood posts. The reason for this is to give additional architectural character, and to match the proposed Lrellis overhang structure. Sincerely, Andrew Buchwitz Lawrence, Kansas • Kansas City, Missouri • Manhattan, Kansas • Blue Sprincis, Missouri • The Woodlands, Texas Case No. Attachment D ZA11 -031 Page 1 SPIN MEETING REPORT SOUTHLAKE SPIN MEETING REPORT CASE NO. ZA11 -031 PROJECT NAME: Dunkin Donuts SPIN DISTRICT: SPIN # 10 MEETING DATE: July 25, 2011; 6:00 PM MEETING LOCATION: 1400 Main Street, Southlake, TX Training Rooms 3A — 3B TOTAL ATTENDANCE: Five (5) • SPIN REPRESENTATIVE(S) PRESENT: Ronald Evans (# 10), Mike Terry (# 6) • APPLICANT(S) PRESENTING: Tom Loscheider, Dunkin Brands — Construction Mgr. • STAFF PRESENT: Lorrie Fletcher, Planner I STAFF CONTACT: Richard Schell, Planner II, ( 817) 748 -8602; rschell@ci.southlake.tx.us EXECUTIVE SUMMARY Property Situation • The property is located at 2255 W. Southlake Blvd. in Southlake Crossing at the southeast comer of W. Southlake Blvd. and Davis Blvd. Development Details • The applicant is requesting approval of a site plan to add a patio and trellises in front of the existing building (previously occupied by Taco Bell) and to reconfigure the drive -thru. The applicant has received approval of a building permit from City staff for improvements to the building facade, including modifications to the entry feature and the addition of window awnings. The addition of the patio and trellises and the reconfiguration of the drive -thru require that a site plan be approved by City Council. • The applicant stated they would start construction mid - August and open in October 2011. The reconfiguration proposed for the drive thru would offer a secondary entrance. With that modification, the existing trash enclosure area would be reduced by 50% to free up room for stacking. This location is unique in that it will be company developed and company operated. We plan to take great pride in the appearance of this location. QUESTIONS f CONCERNS • With the drive thru reconfiguration, will drivers in the other lane be able to see those trying to enter? o Yes. We are counting on considerate action of people allowing tums. • What are the trellises going to be made of? o They will be a dark brown stained cedar wood. We may also install misters for the Summer months. Case No. Attachment E ZA11 -031 Page 1 • Where is the patio located? o In the front of the store facing Southlake Boulevard. The trellises will offer a nice shaded area for customers to relax with their coffee and pastry. • Why even have a drive thru? o It is a huge convenience for customers. The drive thru exists today. • Trellis poles often times get vandalized. Will you be applying graffiti protection? o This store will have plenty of glass area, as well as video surveillance and great lighting. I don't foresee a problem with vandalism. • Did the original site plan go to SPIN? o No. Since the building is existing, our plan is in compliance, and the zoning is appropriate, the site plan was administratively approved. • Is the color scheme going to be typical of Dunkin Donuts? Pink? o Our approved plan shows some orange, neutral colors and very little pink in the signage. This being a company operated store, we are planning high end finishes in the interior. • I wish you would spend more money on the exterior. You are lucky to be moving into an existing building. This would never fly if built from the grass. This is an important corner for our city. o We looked at this location and our options. A complete scrape would not be viable. The project is doable in the existing building. It will look good. We are very proud of this project as it is the first company developed and operated location. • What are you going to do about the landscaping? o We will clean it up and do some general upgrades. • When you purchased the property, did you include a parking participation agreement? I am not sure there will be a need for that. o I am concerned about your grand opening causing traffic and parking problems. You might want to talk to the property owner. • Personally, I would like to see more stone and less orange so it will fit in to what Southlake looks like. o We will make this store look nice. The monument sign will be redone very nicely; we are going to use stucco; we are downsizing the trash enclosure; and, upgrading the landscaping. • How many employees will you have? c About 6. • What will be the hours of operation? 6 a.m. to 11 p.m. • Will you be making the donuts on -site? o Yes. We will have a full production kitchen. SPIN Meeting Reports are general observations of SPIN Meetings by City staff and SPIN Representatives. The report is neither verbatim nor official meeting minutes; rather it serves to inform elected and appointed officials, City staff, and the public of the issues and questions raised by residents and the general responses made. Responses as summarized in this report should not be taken as guarantees by the applicant. Interested parties are strongly encouraged to follow the case through the Planning and Zoning Commission and final action by City Council. Case No. Attachment E ZA11 -031 Page 2 SITE PLAN REVIEW SUMMARY Case No.: ZA11 -031 Review No.: Two Date of Review: 07/27/11 Project Name: Site Plan — Dunkin Donuts APPLICANT: John Damrath OWNER: Tom Loscheider Landplan Engineering, P.A Dunkin Brands, Inc. 37740 Hills Tech Dr. 1028 Cove Meadow Court Farmington Hills, MI 48331 Cedar Hill, TX 75104 Phone: (248) 987 -4011 Phone: (972) 358 -8595 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 07/20/11 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT RICHARD SCHELL AT (817) 748 -8602 OR DENNIS KILLOUGH AT (817) 748 -8072. 1. The Corridor Overlay district requires exposed structural support columns to be constructed of, or clad in, the same material as the principal structure. Architecturally significant columns (e.g. fluted, etc.) may be used. A variance request letter has been submitted. 2. The number of required ADA accessible parking spaces is incorrect in the Site Data Summary Chart. One space is shown to be required, but two spaces are required for over 25 total parking spaces in the lot. 3. Provide fire lanes in compliance with the City Fire Code. Show and label the fire lane width and any curve radii. Also label any radius of any curbs adjacent to the fire lane. 4. Note the City approved benchmark used for topographical information. Informational Comments: • No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. A variance to the Sign Ordinance No. 704, as amended, was approved by City Council on May 17, 2011. • The proposed landscape plan meets the landscape requirements that were in place when the building was constructed. The proposed improvements to the site do not initiate requirements for additional bufferyard or interior landscape plantings. The applicant is proposing to relocate the existing shrubs in front of the building where the trellises are proposed to the west side of the parking between the building and the drive - through. The applicant is also proposing to replace the shrub hedgerow in front of the parking spaces facing West Southlake Blvd. and Davis Blvd. • For all developments requiring a City Council approved site plan, a five -foot wide concrete sidewalk is required along all public streets. However, the City Engineer has determined that the proposed improvements are not roughly proportional to the sidewalk requirement. • All mechanical equipment must be screened of view right -of -ways and residential properties in accordance with the Zoning Ordinance No. 480, as amended. Case No. Attachment F ZA11 -031 Page 1 All lighting must comply with the Lighting Ordinance No. 693, as amended with regard to type of lighting, intensity, glare and spill -over. All development must comply with the Drainage Ordinance No. 605 and the Erosion and Sediment Control Ordinance No. 946, as amended. Development must comply with all requirements in Zoning Ordinance No. 480, Section 43, Overlay Zones. The applicant should be aware that prior to issuance of a building permit a Plat must be processed and filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water & Sewer Impact and Tap Fees, and related Permit Fees. Denotes Informational Comment Case No. Attachment F ZA11 -031 Page 2 SURROUNDING PROPERTY OWNERS Dunkin' Donuts milmmilim IIIIII lirrA w J i J AA � is 4 00, , 6 N � 6 • 1 7 < 0 J G - � � A 1 14S I C I C 5 a o IINIMP ..4-- ii -,... ....... ..`. .1.4■1~. Owner Zoning Land Use Acreage Response 1. Holidan Investments Inc C2 Retail Commercial 1.04 F 2. Armstrong Slake Randol Mill Lp SP2 Retail Commercial 0.82 NR Retail Commercial, N 3' R Armstrong Slake Randol Mill Lp SP2 Office Commercial 3.80 4. Stanley Crossing Lp C2 Retail Commercial 1.34 NR 5. Southlake Dunhill Holdings I C3 Retail Commercial 2.59 NR 6. Abs Tx Investor Lp C3 Retail Commercial 5.84 NR 7. Raio, Steven & Susan M C3 Retail Commercial 0.85 NR 8. Metroplex Multifoods Inc C3 Retail Commercial 0.96 NR Responses: F: In Favor 0: Opposed To U: Undecided NR: No Response Notices Sent: Eight (8) Responses Received: One (1) - Attached Case No. Attachment G ZA11 -031 Page 1 SURROUNDING PROPERTY OWNER RESPONSES 07/28/2011 18:51 0174219192 FOOD MART PAGE 01 Notification Response F • rm ZA11 -031 Meeting Date: August 4, 2011 at 6.30 PM Hohden Investments; Inc 2210 W Southlake Blvd Southlake Tx, 76092 8398 1 1 PLEASE PROVIDE COMPLETED FORMS VIA MAI , THE START OF THE SCHEDULE t PUBLIC LIVERY BEFORE C HEARING . Being the owner - of the property so not above, are hereby in favor of opposed to u • ecided about (circle or underline one • the proposed Site Plan referent • above, Space for comments regarding your position: Signature: Date: 7 Z IS..1�_ t,IC17i,1.._ IP 11, Additional Signature: Date: Printed Name(s): VO t \.)(7- t . � T" Must be property owner(s) whose name(s) are printed at top. Otherwise cant's th Planning Department _ One Form per property, Phone Number (optional): Case No. Attachment H ZA11 -031 Page 1