Item 4ECITY OF
SOUTH LAKE
MEMORANDUM
September 14, 2011
To: Shana Yelverton, City Manager
From: Sharen Jackson, Director of Finance
Subject: Resolution No. 11 -046, Amending Fee Schedule
Action
Requested: City Council approval of Resolution No. 11 -046, amending
the City Fee Schedule.
Background
Information: Annually, the City reviews the Fee Schedule. This review
allows for comments on the clarity of the schedule and to
ensure the fees are appropriate in covering the
administrative and maintenance costs associated with
providing the services.
o SECTION I. Administrative Activities
o Vital Statistics Fee deleted -the City no
longer provides vital statistics services.
o Alcoholic Beverage Permit and License
Fees (new fee): The governing body of a
city may levy and collect a fee for each
permit issued for premises located within
the city.
o SECTION II. Community Development Activities
o There are not any recommended changes.
o SECTION III. Public Works Activities
o There are not any recommended changes.
o SECTION IV. Water and Wastewater Utilities
Activities
o There are not any recommended changes.
o SECTION V. Building Inspection Activities
o There are not any recommended changes.
o SECTION VI.Community Services Activities
Page 2 of 2
o There are not any recommended changes.
o SECTION VII. Library Services
o There are not any recommended changes.
o SECTION VIII. Fire Services Activities
o There are not any recommended changes.
Financial
Considerations: "Alcoholic Beverage Permit and License Fees" estimated
collection in the first year is $28,995 with an additional
$8,250 in the subsequent 2 years (based on the current
active permits and licenses with the State for Southlake
businesses).
Strategic Link: F1 Adhere to financial management principles and budget
Citizen Input/
Board Review: None required
Legal Review: None
Alternatives: Approve, deny or modify amendments to the City of
Southlake Fee Schedule
Supporting
Documents: Supporting documents include the following items:
■ Resolution No. 11 -046
■ Copy of a redline / strikethrough version of the City
of Southlake Fee Schedule, highlighting the
proposed amendments.
Staff
Recommendation: Approval of Resolution 11 -046
RESOLUTION NO. 11 -046
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING
RESOLUTIONS NO. 99 -57; PROVIDING THAT THIS RESOLUTION SHALL
BE CUMULATIVE OF ALL PROVISIONS OF RESOLUTION NO. 97- 59;94 -46,
NO. 94 -61, NO. 95 -05, NO. 95 -34, NO. 95 -50, NO. 96 -57, NO. 97 -50, NO. 97-
59, NO. 99 -07; NO. 01 -149; NO. 06 -016; NO. 08 -013, NO. 09 -058, NO. 10 -052
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Southlake heretofore adopted Ordinance No.
592 providing for the adoption of fees and revisions thereto from time to time by resolution; and
WHEREAS, the City Council with Resolution No. 11 -046, set a schedule of fees for
certain services; and,
WHEREAS, the City Council has reviewed the Fee Schedule and has determined that
certain fees should be amended in the fee schedule.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, THAT:
Section 1. That Schedule of Fees be amended per the attached City of Southlake
Fee Schedule.
Section 2. That this resolution shall be cumulative of all provisions of Resolution No.
11 -046 of the City of Southlake, Texas, except where the provisions of this resolution are in
direct conflict with provisions of such resolution, in which event the conflicting provisions of
such resolution are hereby repealed.
Section 3. That the fees established herein shall be effective upon passage of this
Resolution and shall take precedence over any fees previously adopted which are in conflict
herewith.
PASSED AND APPROVED THIS THE DAY OF
ATTEST:
John Terrell, Mayor
Alicia Richardson, City Secretary
APPROVED AS TO FORM:
CITY ATTORNEY
By:
CITY OF SOUTHLAKE FEE SCHEDULE
ACTIVITY
FEE
SECTION I. Administrative Activities
1. NSF Check or draft Return Charge
Credit Card Return Charge
$35.00
$35.00
2. Cost of Copies of Public Information
3. Water Customer Mailing Labels (Amended Res. #97 -59)
4. Offense /Accident Report : ( Amended Res. #95-50
Basic
Certified
5. Burning Permits
6. Ambulance Fees (amended Res. #98-70):
Local Transport
7. House Moving Permit
8. Solicitation /Vendor Permit
9. Seasonal Permits
QN.—
according to the approved
Texas Building and Procurement
Commission Charge Schedule
(Attachment "A ")
$45.00
$ 6.00
$ 6.00
$0.00
$855.00 (plus itemized
billing for medical supplies
used during transport)
$25.00+ $1,000 Surety Bond
+ 1.5 x hourly rate of 2 police
officers utilized in the move
$35.00(Co.license)
+$15.00 /Agent + $1,000.00
Surety Bond
$25.00
e4
10. Alcoholic Beverage Pennit and License Fees:
(a) The City of Southlake hereby levies and shall collect a fee in the maximum amount allowed by
state law for each permit and license issued by the Texas Alcoholic Beverages Commission for premises located
within the corporate limits of the City of Southlake.
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(b) The permit or license fee shall be due and payable on or before January 1 of each
(c) No person shall engage in the business of selling or serving alcoholic beverages within the City
without first having paid the applicable fees established by the City.
11. Wrecker Permit Fee: (Amended Res. #94 -61)
Permit fee per wrecker vehicle $24.00 per year
(waived for contract agency)
Permit Fee per authorized driver $12.00 per year
(waived for contract agency)
12. Alarm Permit
Residential $35.00 annually
Commercial $50.00 annually
Apartment $35.00 annually per unit
13. False Alarm Fine $50 on the sixth false alarm
SECTION 11. Community Development Activities
1. Board of Adjustment requests $300.00 /request
2. Amendment to Zoning Ordinance $300.00 /request
3. Zoning Only $200.00 + $10 /Acre
4. Concept Plan Only $200.00 + $10 /Acre
5. Zoning and Concept Plan (amended Res. # $400.00+ 20 /Acre
6. Zoning and Site Plan (amended Res. #9s -70) $400.00 + $20 /Acre
7. Specific Use Permit $300.00 Flat fee
8. Specific Use Permit for Residential Solar Energy System $50.00 Flat fee
9. Site Plans $300.00 + $10 /Acre
10. Amended Plat $300.00 + $20/Lot/Res
$300.00 + $20 /Ac- Non -Res
11. Plat Showing (1 lot) $250.00 Flat fee
12. Plat Showing (multiple lots) $400.00+ $30/Lot -Res
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ACTIVITY FEE
$400.00 + $30 /Ac/Non -Res
13. Preliminary Plat $300.00 + $20/Lot -Res
$300.00 + $20 /Ac- Non -Res
14. Final Plat $400.00 + $30/Lot -Res
$400.00 + $20 /Ac- Non -Res
15. Plat Revision $400.00 + $30/Lot -Res
$400.00+ $30 /Ac- Non -Res
17 Plat Vacation $200.00 Flat Fee
18.
Rush Plat Filing
$300.00 Flat Fee
19.
Plat Extension Processing Fee
$100.00 Flat Fee
20.
Two - County Filing (amended Res. #98-70)
$60.00 Flat Fee
21.
Extra Plat Page Filing
$20.00 Flat Fee
22.
Color Mapping (1:1000) (amended Res. #98-70)
$20.00 per map
23.
Color Mapping (1:2000) (amended Res. #98-70)
$10.00 per map
24.
Aerial Photo Print (added Res. #98-70)
$15.00 per photo print
25. Mapping 11 "x 17" plat reduction copies $2.00 per map
26. Mapping (digital tape format) (added Res. #95 -34) $140.00 per tape
27. Street Name Change $100.00 per street
28. Park Land Dedication -Raw acreage cost $120,000 per acre
(amended Res. #97 -50)
Fee Calculation in lieu of Park Land Dedication - ( added Res. #98-70)
Residential - 1 acre /40 dwelling units (40 lots) $3,000.00 per lot
Non - Residential - 1 acre /50 gross acres $2,400.00 per gross acre
29. Zoning Verification Letter (amended Res. #98-70)
First letter within two months of zoning approval $0.00
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ACTIVITY FEE
All subsequent letters $25.00 each
30. Zoning Administrator Opinion/Interpretation $100.00 Letter
31. Filing of Certificates of Paid Taxes $2.00 /page
32. Comprehensive Plan Amendment
(map and /or text) application $300.00
33. Tree Mitigation Fee $149.50 per diameter inch
SECTION HI. Public Works Activities
1. Administrative Processing Fee 2 %Actual Constr Cost
2. Construction Inspection Fee 3 %ActualConstr Cost
3 Construction Inspection Overtime $50 /hr (min4hrs-
weekend /holiday)
4. R.O.W. Construction Permit $100.00 per permit
5. Easement Abandonments $250.00 Flat Fee
6. Easement Encroachment $150.00 Flat Fee
7. R.O.W. Abandonments $250.00 Flat Fee
8. R.O.W. Encroachment $250.00 Flat Fee
9. Street Light Costs Developer pays installation +
2 -year operation cost
10. Flood Plain Development Permit $150.00
SECTION IV. Water and Wastewater Utilities Activities (added Res. #98-70
1. Water Meter Fee (Including Transponder) (amended Res. #98-
1" Meter $550.00
2" Meter (Turbo)- Sprinkler/Irrigation Only $950.00
2" Meter ( Compound) - (Residential /Commercial) $2,200.00
4" Meter $3,500.00
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ACTIVITY FEE
6" Meter $4,500.00
8" Meter $8,000.00
2. Sewer Tap Inspection Fee $75.00
3. Sewer Participation Fee (Added Res. #95-34) $1,300 /lot
4. Water Administrative Service Charge $15.00
5. Water Deposits
Residential Accounts $75.00
Commercial Accounts $250 -$500
6. Fire Hydrant Meter Deposit (City Meter) (amended Res. #98-70) $1,000.00
Missing/Broken Parts Actual Cost
Water Deposit $200.00
7. Water Reconnect Fees for Non - Payment $40.00
8. Water Meter Re- installation Fee $50.00
9. Water Meter Reread Fee $5.00
10. Service Charge - Damaged or Broken Lock, (amended Res. #98-70)
Meter and /or Transponder $100.00
11. Damaged meter and transponder replacement (added Res. #98-70):
3 /4" Meter $300.00
1" Meter $300.00
2"
Meter - Turbine
$850.00
2"
Meter - Compound
$2,000.00
3"
Meter - Turbine
$1,500.00
3"
Meter - Compound
$2,500.00
4"
Meter - Turbine
$2,200.00
4"
Meter - Compound
$3,500.00
6"
Meter - Turbine
$3,800.00
6"
Meter - Compound
$4,500.00
8" Meter - Turbine $5,000.00
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ACTIVITY FEE
8" Meter - Compound $8,000.00
3 /a" Transmitter $200.00
1" Transmitter $200.00
2" or Larger Turbine Transmitter $250.00
2" or Larger Compound Low Flow Transmitter $200.00
2" or Larger Compound High Flow Transmitter $300.00
Meter Box for 1" and smaller meters (no labor)
Meter Box for 1" and smaller meters installed
Meter Box LID only for 1" and smaller meters
Meter Box for 2 "meters (no labor)
Meter Box for 2" meters installed
Meter Box LID only for 2" meters
Vaults for larger than 2" meters
$40.00
$100.00
$20.00
$175.00
$250.00
$75.00
Actual Cost
12. Late Utility Payment Fee
10% ($5.00 minimum) of
Outstanding Balance
13. Additional or Replacement Recycling Bins
$6.00
Additional or Replacement Recycling Lids
$4.00
(added Res. #97 -59)
14. Water Meter Testing Fee
............City - initiated
No charge
............Field Testing- Customer Initiated
3/4 " Meter
$75.00
1" Meter
$75.00
2" Meter
$200.00
3" or Larger Meter Turbine or Compound
$350.00
Shop Testing- Customer Initiated
3/4 " Meter
$100.00
1" Meter
$100.00
2" Meter
$250.00
3" or Larger Meter
$250.00
15. 1" Water Service (Tap)
$1,400.00
2" Water Service (Tap)
$2,000.00
16. 4" Sewer Service (Tap) $1,700.00
17. Other Charges (Forms provided by the City)
Trip Ticket Books for Liquid Waste Hauling $30.00
Backflow Assembly Test Forms $15.00
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ACTIVITY FEE
18. Liquid Waste Hauler Registration $100 per vehicle per year
19. Wastewater Sample Fee $50 (plus pass - through cost
of analysis
SECTION V. Building Inspection Activities
1. Building Permit Fees (Attachment B)
2. Water Well Permit $75.00
3. Tent Permit or temporary membrane structure $50.00
4. Sign Permit, Permanent Type (1 - 50 sq ft) $100.00 minimum
Sign Permit, Permanent Type (> 50 sq ft) $1.00 /per additional sq ft
Sign Permit, Temporary / Banner Type $25.00
(amended Res. #98 -70)
Illuminated Sign, Electrical Permit Included with sign permit fee
5. Sign Recovery Fee (1 -50 sq ft) (added Res. #98 -70) $25.00
( >50 sq ft) $50.00
*Plus any outside services required, such as a
wrecker, at actual cost + 10% processing fee.
6. Request for Variance to Sign Ordinance $300.00 /per application set
7. Culvert and /or Approach Permit $50.00
(If no active building permit on the site)
8. Contractor's Registration Fee $100.00
9. Tree Removal Permit $50.00 per Permit
10. Game Court $100.00per site /applica
(Includes the court, nets, fencing and lighting)
11. Temporary Construction or Sales Office $75.00 per trailer
(Includes plumbing and electrical permits)
12. Inspections outside normal business hours $50.00 per hour
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ACTIVITY FEE
(Minimum two hours)
13. Reinspections $100.00forfirst inspection
(charged under provisions of section 305.8 of $200.00foreach additional
I.B.C. Administrative Code and charged as
a result of reinspection for "stop -work orders ")
14. Additional plan review $50.00 per hour
(necessitated by changes, additions or revisions) (minimum one hour)
15. Use of outside consultants for plan review Actual cost
or inspections not otherwise included.
16. Electrical, Plumbing, or Mechanical Permit $50.00$75.00
(Single trade permit)
17. Grading or Earth Disturbance permit $200.00
18. Fence or Retaining Wall Permit $50.00
19. Swimming Pool permit $300.00
20. Spas, Hot Tubs or fountains $200.00
21. Reroofing $50.00
22. Demolition Permit $100.00
23.
Temporary noise exemptions permit
$25.00
24.
Request for variance to the noise ordinance
$100.00
25.
Request for variance to the lighting ordinance
$300.00
26.
Temporary Certificates of Occupancy
$250.00 -per 30 days
27.
Work covered prior to required inspection
$350.00
28.
POD per zoning ordinance sec. 34. 1, ff
$25.00
29.
POD per zoning ordinance sec. 34. 1, gg
$50.00
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CITY OF SOUTHLAKE FEE SCHEDULE
ACTIVITY
30. Gas Drilling Specific Use Permit (per pad site)
31. Oil and Gas Permit (per well)
32. Amended Oil and Gas Permit
33. Amended Well Permit Inspection Fee
34. Seismic Survey Permit
35. Gas and Oil Insurance Requirement Review Fee
36. Revolving account per gas drilling pad site
37. Pipeline Permit (Regulated Pipeline)
38. Pipeline Permit (Unregulated Pipeline)
39. Revolving account per regulated pipeline permit
FEE
$15,000
$8,500
$5,000
$1,200
$250
$1,000
$15,000 minimum balance
$2,500
$1,500
$15,000 minimum balance
40. Road Damage Fee Per lane mile fee
2- course surface treatment 6 " -7" flex base $166,000
7" flexible pavement structure (total ACP +flex base) $173,000
7.5" flexible pavement structure (total ACP +flex base) $188,000
8" flexible pavement structure (total ACP +flex base) $115,000
8.5" flexible pavement structure (total ACP +flex base) $100,000
9" flexible pavement structure (total ACP +flex base) $85,000
9.5" flexible pavement structure (total ACP +flex base) $70,000
Concrete pavement $73,000
SECTION VI. Community Services Activities (Amended Res. #95 -34, Res. #97 -59, Res. #98 -70, Res. #99 -57)
1. Building Reservations for Residents -
Bicentennial Park, South Crooked Lane, and Nature Center (amended Res. #97 -59, Res. #98 -70):
Meeting Fees
Regular scheduled meetings
(1 to 12 per year) $120.00 /year*
(13 to 24 per year) $200.00 /year *
Security re- setting of room, and Clean -up Deposit $50.00(refundable)
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FEE
Youth Sports Associations under an approved Facilities Utilization Agreement are exempt
from meeting fees for up twenty -four (24) meetings per year.
2. Building Reservations for Community Use —
Town Hall Facility (3 Floor Training Rooms and Foyer Area), DPS Headquarters
(Community Room), DPS West (Training Room), Senior Center and Bicentennial Park -The
Lodge*
Cleanup Fees **
Meetings / Events, NO Food or Drinks * **
$100.00 per meeting /event
Town Hall -Foyer Area
Cleanup Fees **
Meetings / Events, Food and Drinks * * *,
Town Hall Foyer Area only
Facility usage charge
Bicentennial Park The Lodge only
$450.00 per meeting /event
$150.00 per meeting /event
$450.00 per meeting /event
$30.00 resident rate
$50.00 non - resident rate
$15.00 resident rate
$30.00 non resident rate
*Reservations for meetings /events are subject to the Facility Use Policy.
* *Fees will be returned to the applicant upon staff review and determination of no further
cleanup required or that damage to the facility exists
** *Per the Facility Use Policy, the City reserves the right to assess additional charges for
damages beyond normal wear and tear as warranted.
Building Reservations for Special Activities :
Security and Clean -up Deposit
South Crooked Lane meeting room
Nature Center meeting room
4. Organized Athletic Programs
Field Maintenance Fee
6. Reservations of Park Facilities:
$50.00 (refundable)
$15.00 /hr
$15.00 /hr
$1,000,000 General Liability
Insurance Policy
F acilitiesUsageAgreement
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CITY OF SOUTHLAKE FEE SCHEDULE
ACTIVITY
Security and Clean -up Deposit
(Required only if group of 40 or more)
Picnic Pavilions
Large Pavilions
Small Pavilions
Rustin Park Pavilion *
Bob Jones Fishing Pavilion
FEE
$100.00(refundable)
$10.00 /day * *
$3 0.00 /3hrs;
$15.00per add'l hr
$15.00 /3hrs;
$ 10. 00per add' l hr
$60.00 /3hrs
$20.00 per add'l hr **
$60.00 /3hrs
$20.00 per add'l hr **
* (Reservations are subject to certain restrictions as per the Park Use Policy)
** (Full day rentals subject to current park operating hours)
7. Reservations for Fields and Courts:
Ballfields (No Lights)
Ballfields (With Lights)
Soccer Fields (No Lights)
Soccer Fields (With Lights)
Lacrosse Fields (No Lights)
Lacrosse Fields (With Lights)
In -Line Hockey Court
(Bicentennial Park -No Lights)
In -Line Hockey Court
(Bicentennial Park -With Lights)
Youth Basketball Courts
(Bicentennial Park -No Lights)
Youth Basketball Courts
(Bicentennial Park -With Lights)
Other Fields
Field Preparation Fees:
Weekday Games
Weekend Games
$15.00/1.5 hr /field
$20.00/1.5 hr /field
$15.00/1.5 hr /field
$20.00/1.5 hr /field
$15.00/1.5 hr /field
$20.00/1.5 hr /field
$15.00/1.5 hr
$20.00/1.5 hr
$15.00/1.5 hr
$20.00/1.5 hr
$5.00 /hr /facility
$25.00 /hour Minimum
2 staff/ 1 hr
$25.00 /hour Minimum
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CITY OF SOUTHLAKE FEE SCHEDULE
ACTIVITY FEE
2 staff /4 hrs
Facility Monitor $20.00 /hr Minimum 2 hrs
Facility Monitor (75 +) $20.00 /hr Minimum
2 staff /2 hrs
8. Southlake Tennis Center Court Usage Fees
Court Usage fees per 1' /z hour $3.00 per person (resident)
$4.00 perperson(nonre si dent)
League Fees $3.50 per person per session
Annual memberships
Junior (18 and under) $0 (resident)
$0 (non- resident)
Adult Individual $0 (resident)
$0 (non- resident)
Family $0 (resident)
$0 (non- resident)
SECTION VII. Library Services
1. Materials extended use fee
(fee not to exceed cost of the item)
Books
$.25
per day
Books on Cassette
$1.00
per day
CD
$1.00
per day
CD -ROM
$1.00
per day
Magazines
$.25
per day
Videocassettes/DVD
$1.00
per day
2. Fees
Copies /Computer printout $.15 per page
(including Internet downloads, graphics, CD -ROM $.15 per grayscale page
product information and personal work) $.35 per color page
Lost card $2.50 per card
Non - resident card $25.00 per card /per year
3. Proctoring exam $25.00 per exam (non-
residents only)
Section VIII. Fire Service Activities
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ACTIVITY FEE
1.
2.
3.
4.
5.
6.
7.
8.
9.
10
11
12
13
14
15
16
17
18
19
20
21
22
Underground Storage Tanks (UST)
$100.00
Aboveground Storage Tanks (AGST)
$100.00
UST and AGST removal or Temporary out of service
$50.00
Changing UST contents
$50.00
Trench Burning - Clearing Land/Rubbish
$500.00
Fireworks (certified events only)
$75.00 Per Day
Dry Cleaning Operations, non - flammable liquids
$25.00
Dry Cleaning Operations, flammable /combustible liquids
$50.00
Explosives or Blasting Agents, use of
$50.00
Hazardous Materials (Storage, dispense, use of)
$50.00
Highly Toxic Pesticides (storage, use of)
$50.00
High -Piled Combustible Storage
$50.00
Tire Storage
$25.00
LPG, 25 -119 WGC
$25.00
LPG, 120 - 1,999 WGC
$50.00
LPG, 2,000 < WGC
$75.00
LPG fueled vehicles /equipment in assemblies
$25.00
Spraying and Dipping Operations
$50.00
After Hours Fire Inspection
$50.00 per hour
2 hr minimum
Private Agency License Inspection /Certification
$50.00
Asbestos Removal
$50.00
Malls, covered
$75.00
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23. Motor Vehicle Fuel Dispensing Stations $50.00
24. Pyrotechnic material
25. Battery System
$75.00
$50.00
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Attachment A
FEE
Texas Administrative Code
TITLE 1
PART 3
CHAPTER 70
RULE §70.3
Texas Administrative Code
ADMINISTRATION
OFFICE OF THE ATTORNEY GENERAL
COST OF COPIES OF PUBLIC INFORMATION
Charges for Providing Copies of Public Information
(a) The charges in this section to recover costs associated with providing copies of public information
are based on estimated average costs to governmental bodies across the state. When actual costs are
25% higher than those used in these rules, governmental bodies other than agencies of the state, may
request an exemption in accordance with §70.4 of this title (relating to Requesting an Exemption).
(b) Copy charge.
(1) Standard paper copy. The charge for standard paper copies reproduced by means of an office
machine copier or a computer printer is $.10 per page or part of a page. Each side that has recorded
information is considered a page.
(2) Nonstandard copy. The charges in this subsection are to cover the materials onto which
information is copied and do not reflect any additional charges, including labor, that may be
associated
with a particular request. The charges for nonstandard copies are:
(A) Diskette -- $1.00;
(B) Magnetic tape -- actual cost
(C) Data cartridge -- actual cost;
(D) Tape cartridge -- actual cost;
(E) Rewritable CD (CD- RW)-- $1.00;
(F) Non - rewritable CD (CD- R)-- $1.00;
(0) Digital video disc (DVD) -- $3.00;
(H) JAZ drive -- actual cost;
(1) Other electronic media -- actual cost;
(J) VHS video cassette -- $2.50;
(K) Audio cassette -- $1.00;
(L) Oversize paper copy (e.g.: 11 inches by 17 inches, green bar, blue bar, not including maps and
photographs using specialty paper - -See also §70.9 of this title)- -$.50;
(M) Specialty paper (e.g.: Mylar, blueprint, blue line, map, photographic -- actual cost.
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Texas Administrative Code
(c) Labor charge for programming. If a particular request requires the services of a programmer in
order to execute an existing program or to create a new program so that requested information may
be accessed and copied, the governmental body may charge for the programmer's time.
(1) The hourly charge for a programmer is $28.50 an hour. Only programming services shall be
charged at this hourly rate.
(2) Governmental bodies that do not have in -house programming capabilities shall comply with
requests in accordance with §552.231 of the Texas Government Code.
(3) If the charge for providing a copy of public information includes costs of labor, a governmental
body shall comply with the requirements of §552.261(b) of the Texas Government Code.
(d) Labor charge for locating, compiling, manipulating data, and reproducing public information.
(I) The charge for labor costs incurred in processing a request for public information is $15 an hour.
The labor charge includes the actual time to locate, compile, manipulate data, and reproduce the
requested information.
(2) A labor charge shall not be billed in connection with complying with requests that are for 50 or
fewer pages of paper records, unless the documents to be copied are located in:v
(A) Two or more separate buildings that are not physically connected with each other; or
(B) A remote storage facility.
(3) A labor charge shall not be recovered for any time spent by an attorney, legal assistant, or any
other person who reviews the requested information:
(A) To determine whether the governmental body will raise any exceptions to disclosure of the
requested information under the Texas Government Code, Subchapter C, Chapter 552; or
(B) To research or prepare a request for a ruling by the attorney general's office pursuant to §552.301
of the Texas Government Code.
(4) When confidential information pursuant to a mandatory exception of the Act is mixed with public
information in the same page, a labor charge may be recovered for time spent to redact, blackout, or
otherwise obscure confidential information in order to release the public information. A labor charge
shall not be made for redacting confidential information for requests of 50 or fewer pages, unless the
request also qualifies for a labor charge pursuant to Texas Government Code, §552.261(a)(I) or (2).
(5) If the charge for providing a copy of public information includes costs of labor, a governmental
body shall comply with the requirements of Texas Government Code, Chapter 552, §552.261(b).
(6) For purposes of paragraph (2)(A) of this subsection, two buildings connected by a covered or
open
sidewalk, an elevated or underground passageway, or a similar facility, are not considered to be
separate buildings.
(e) Overhead charge.
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(1) Whenever any labor charge is applicable to a request, a governmental body may include in the
charges direct and indirect costs, in addition to the specific labor charge. This overhead charge would
cover such costs as depreciation of capital assets, rent, maintenance and repair, utilities, and
administrative overhead. If a governmental body chooses to recover such costs, a charge shall be
made in accordance with the methodology described in paragraph (3) of this subsection. Although an
exact calculation of costs will vary, the use of a standard charge will avoid complication in
calculating such costs and ",:ill provide uniformity for charges made statewide.
(2) An overhead charge shall not be made for requests for copies of 50 or fewer pages of standard
paper records unless the request also qualifies for a labor charge pursuant to Texas Government
Code, §552.261 (a)(1) or (2).
(3) The overhead charge shall be computed at 20% of the charge made to cover any labor costs
associated with a particular request. Example: if one hour of labor is used for a particular request, the
formula would be as follows: Labor charge for locating, compiling, and reproducing, $15.00 x.20 =
$3.00; or Programming labor charge, $28.50 x.20 = $5.70. If a request requires one hour of labor
charge for locating, compiling, and reproducing information ($15.00 per hour); and one hour of
programming labor charge ($28.50 per hour), the combined overhead would be: $15.00 + $28.50 =
$43.50 x.20 = $8.70.
(f) Microfiche and microfilm charge.
(1) If a governmental body already has information that exists on microfiche or microfilm and has
copies available for sale or distribution, the charge for a copy must not exceed the cost of its
reproduction. If no copies of the requested microfiche or microfilm are available and the information
on the microfiche or microfilm can be released in its entirety, the governmental body should make a
copy of the microfiche or microfilm. The charge for a copy shall not exceed the cost of its
reproduction. The Texas State Library and Archives Commission has the capacity to reproduce
microfiche and microfilm for governmental bodies. Governmental bodies that do not have in -house
capability to reproduce microfiche or microfilm are encouraged to contact the Texas State Library
before having the reproduction made commercially.
(2) If only a master copy of information in microfilm is maintained, the charge is $.10 per page for
standard size paper copies, plus any applicable labor and overhead charge for more than 50 copies.
(g) Remote document retrieval charge.
(1) Due to limited on -site capacity of storage documents, it is frequently necessary to store
information that is not in current use in remote storage locations. Every effort should be made by
governmental bodies to store current records on -site. State agencies are encouraged to store inactive
or non - current records with the Texas State Library and Archives Commission. To the extent that the
retrieval of documents results in a charge to comply with a request, it is permissible to recover costs
of such services for requests that qualify for labor charges under current law.
(2) If a governmental body has a contract with a commercial records storage company, whereby the
private company charges a fee to locate, retrieve, deliver, and return to storage the needed record(s),
no additional labor charge shall be factored in for time spent locating documents at the storage
location by the private company's personnel. If after delivery to the governmental body, the boxes
must still be searched for records that are responsive to the request, a labor charge is allowed
according to subsection (d)(1) of this section.
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Texas Administrative Code
(h) Computer resource charge.
(1) The computer resource charge is a utilization charge for computers based on the amortized cost of
acquisition, lease, operation, and maintenance of computer resources, which might include, but is not
limited to, some or all of the following: central processing units (CPUs), servers, disk drives, local
area networks (LANs), printers, tape drives, other peripheral devices, communications devices,
software, and system utilities.
(2) These computer resource charges are not intended to substitute for cost recovery methodologies
or charges made for purposes other than responding to public information requests.
(3) The charges in this subsection are averages based on a survey of governmental bodies with a
broad range of computer capabilities. Each governmental body using this cost recovery charge shall
determine which category(ies) of computer system(s) used to fulfill the public information request
most closely fits its existing system(s), and set its charge accordingly. Type of System - -Rate:
mainframe -$ 0 per CPU minute; Midsize- 41.50 per CPU minute; Client /Server - -$2.20 per clock
hour; PC or LAN- -$1.00 per clock hour.
(4) The charge made to recover the computer utilization cost is the actual time the computer takes to
execute a particular program times the applicable rate. The CPU charge is not meant to apply to
prograIIUr\ing or printing time; rather it is solely to recover costs associated with the actual time
required by the computer to execute a program. This time, called CPU time, can be read directly
from the CPU clock, and most frequently will be a matter of seconds. If programming is required to
comply with a particular request, the appropriate charge that may be recovered for programming time
is set forth in subsection (d) of this section. No charge should be made for computer print -out time.
Example:
If a mainframe computer is used, and the processing time is 20 seconds, the charges would be as
follows: $10 / 3 = $3.33; or $10 / 60 x 20 = $3.33.
(5) A governmental body that does not have in -house computer capabilities shall comply with
requests in accordance with the §552.231 of the Texas Government Code.
(i) Miscellaneous supplies. The actual cost of miscellaneous supplies, such as labels, boxes, and other
supplies used to produce the requested information, may be added to the total charge for public
information.
(j) Postal and shipping charges. Governmental bodies may add any related postal or shipping
expenses which are necessary to transmit the reproduced information to the requesting parry.
(k) Sales tax. Pursuant to Office of the Comptroller of Public Accounts' rules sales tax shall not be
added on charges for public information (34 TAC, Part 1, Chapter 3, Subchapter 0, §3.341 and
§3.342).
(1) Miscellaneous charges: A governmental body that accepts payment by credit card for copies of
public information and that is charged a "transaction fee" by the credit card company may recover
that fee.
(m) These charges are subject to periodic reevaluation and update.
Source Note: The provisions of this §70.3 adopted to be effective September 18,1996,21 TexReg
8587; amended to be effective February 20,1997,22 TexReg 1625; amended to be effective
December 3,1997,22 TexReg 11651; amended to be effective December 21,1999,24 TexReg
11255; amended to be effective January 16,2003,28 TexReg 439; amended to be effective
February 11,2004,29 TexReg 1189; transferred effective September 1, 2005, as published in the
Texas Register September 29,2006,31 TexReg 8251; amended to be effective February
22,2007,32 TexReg 614
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City of Southlake Fee Schedule
Attachment B
Construction/Building Permit Fee Schedule
1. For One and Two Family Dwellings new or additions or conditioned areas within accessory
buildings, a combination permit including Building Permit, Electrical Permit, Plumbing Permit,
Mechanical Permit, Drainage Inspection Fee, and Plan Review Fees the permit fee shall be $50.00
plus $0.80 per square foot of living area not including garages, carports, porches and similar spaces.
The Combination Permit does not include Impact Fees as may be assessed by ordinance.
2. For other Accessory Buildings or remodeling space inside previously permitted space inside a
dwelling unit the combination permit fee shall be $50.00 plus $0.25 per square foot. For purposes of
this schedule Manufactured Homes shall be figured at the accessory building rate. Where there is no
specific area associated with the remodel the fee shall be $100.00.
3. For each commercial or nonresidential building the Combination Permit the permit fee shall be based
on the valuation as specified in section 108.3* of the code and the table below: The Combination
Permit includes Building Permit, Electrical Permit, Plumbing Permit, Mechanical Permit, Drainage
Inspection Fee, and Plan Review Fees. The Combination Permit does not include Impact Fees as may
be assessed by ordinance. Minimum fee shall be $100.00.
COMMERCIAL COMBINATION PERMIT FEES
TOTAL VALUATION
FEE
$1.00
to $500.00
$100.00, minimum fee
$501.00
to $2000.00
$50.00 for the first $500 plus $6.60 for each additional
$100.00 or fraction thereof.
$2001.00
to $25,000.00
$150.00 for the first $2000 plus $30.00 for each
additional $1000. or fraction thereof.
$25,001.00
to $50,000.00
$840.00 for the first $25,000 plus $21.60 for each
additional $1000.00 or fraction thereof.
$50,001.00
to $100,000.00
$1,380.00 for the first $50,000 plus $15.00 for each
additional $1000.00 or fraction thereof.
$100,001.00
to $500,000.00
$2,130.00 for the first $100,000 plus $12.00 for each
additional $1000.00 or fraction thereof.
$500,001.00
to $1,000,000.00
$6,930.00 for the first $500,000 plus $10.20 for each
additional $1000.00 or fraction thereof.
$1,000,001.00
and up
$12,030.00 for the first $1,000,000 plus $6.60 for each
additional $1000.00 or fraction thereof.
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