Item 6ACITY OF
SOUTHLAK-E
MEMORANDUM
(August 23, 2011)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve amendment to the TxDOT Advance Funding
Agreement for the FM1709 Median Project in the amount of
$57,313.10
Action
Requested: Approve amendment to the TxDOT Advance Funding Agreement
for the FM1709 Median Project in the amount of $57,313.10
Background
Information: The City Council approved Resolution 09-060 for the Local Project
Advance Funding Agreement (LPAFA) for the Median Irrigation and
Landscaping along Southlake Blvd. (FM 1709) from Pearson Lane
at the west city limit line to Nolen Drive at the eastern end of
Southlake Blvd. on September 15, 2009.
This amendment will cover additional costs in the amount of
$57,313.10 incurred by an upgrade of the soil type for the tree
areas in the Town Square section of the project, between Carroll
Avenue and Village Center Drive. This section of medians is wider
than the typical medians along Southlake Blvd. and contains
Autumn Blaze Maple trees that thrive in more organic soils. The
change order is for a sandy loam soil with more organic matter
content throughout the Town Square median tree areas which is
more conducive to the long term health and vitality of the proposed
landscaping.
Amended Local Participation
Irrigation System Change Order $50,719.56
TxDOT Admin Costs (City Funded) $ 6,593.54
Total Local Cost $57,313.10
Financial
Considerations: The construction cost of the change to the Southlake Blvd. (FM
1709) median project is $50,719.56. This cost is provided by the
TxDOT contractor in the change order submittal. The total cost to
the City of Southlake including the 13% TxDOT Construction
Oversight and Inspection charge of $6,593.54 will be $57,313.10.
Funding for the change order is available in the FY 2009 and FY
2010 General Fund CIP.
Strategic Link: The Southlake Blvd (FM1709) Median project links to the City's
strategy map relative to the focus areas of Mobility, Infrastructure,
and Quality Development. The specific corporate objectives that
are met by this construction project include: providing travel
convenience throughout the city and region, collaborating with
select partners to implement service solutions, and investing to
provide and maintain high quality public assets.
Citizen Input/
Board Review: N/A
Legal Review: This is a standard TxDOT agreement. This agreement has been
reviewed by the City Attorney.
Alternatives: The City Council may approve or deny the agreement.
Supporting
Documents: Amendment to Advanced Funding Agreement
Location Map
Staff
Recommendation: Approve amendment to the TxDOT Advance Funding Agreement
for the FM1709 Median Project in the amount of $57,313.10
Staff Contact: Robert H. Price, P.E., Public Works Director
Gordon J. Mayer, Jr., P.E., City Engineer
Cheryl Taylor, P.E., Civil Engineer
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 16
Advance Funding Agreement (Third Party Funding) Information
This form is used when the subject change order involves funding by a source other than TxDOT/U.S. DOT.
1. Outside funding provided by:
City of Southlake
(Outside Entity's Legal Name)
2. Type of outside funding agreement for this change:
❑ Existing ❑ Amended ❑ New
[ Check one ]
3. Indicate the type and amount of funding:
❑ Fixed Price (Lump Sum) (Estimated Amount )
❑� Actual Cost
CCSJ:
1603-03-031
Project.
STP 2010 (500) HES
Highway.
F.M. 1709
County.
Tarrant
District.
02
Contract
Number.
3103245
(a) Contract Items (Bid Items): $50,719.56 Use as needed.
I hereby approve the modifications covered by Form CO
(b) E&C*: (a) x 13.00% _ $6,593.54 for this Change Order and agree to finance the additional
enter % costs, if any, as reflected by this form.
(c) Indirect Cost**: (a + b) x = $0.00
enter % Advance Funding Date _
TOTAL $57,313.10
By
Type/Printed Name
Typed/Printed Title
The percentage (%) for E&C (Engineering and Contingencies) charges varies from project to project from approximately
6% to 11 % depending on the contract amount of the project. Projects with higher contract amount will have the lower rate
of E&C charge. For a specific project, E&C rate (%) can be derived from the cost of "Engineering and Contingencies" in
the "Estimated Cost' of the project.
" Use the statewide district rate as established by Finance Division each year. This line 3(c) is for Service Project only,
unless otherwise specified in the Advance Funding Agreement. See Stand Alone Manual Notice 98-2 for instructions.
Advance Funding for this Change Order has been arranged:
District Engineer Date
Typed/Prinnted Name:
TXDOT Form CO-AFA (Rev. 5-2003)
80
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