2011-07-11 j CITY OF
� SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: July 11, 2011
LOCATION: Southlake Town Hall — Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
Parks and Recreation Board Members present: Chairman John Slocum, Vice - Chairman
Tina Wasserman, Secretary Margaret Adams, and Board Members Sherry Berman, Elaine
Cox and Gregg Formella
Parks and Recreation Board Members absent: None
Staff present: Director of Community Services Chris Tribble, Deputy Director Kari Happold,
Assistant to the Director Candice Sanders and Recreation Superintendent Steve Moore
Agenda Item No. 1. CaII to order. Chairman Slocum called the meeting of the Parks and
Recreation Board to order at 6:01 p.m.
REPORTS /CONSENT AGENDA:
Agenda Item No. 2. Administrative Comments.
A. Oath of Office — The Oath was administered by Community Services Secretary
Linda Carpenter to reappointed board members John Slocum, Elaine Cox and
Tina Wasserman.
B. Parks and Recreation Quarterly Report — Recreation Superintendent Steve
Moore presented highlights of the Spring and Summer programs and events and
the athletic programs participation statistics. Staff will reformat the athletic
participation report to compare data season -to- season and email to the Board.
Beginning with the August edition, the Southlake Scene will be available online in
digital format and no longer be published in booklet format. Staff will provide
information about the Bicentennial Park Grand Opening and unveiling of the art
work for the roundabouts as soon as details are confirmed. Future athletic
participation reports will be provided to the Board twice annually, in July /August
and December /January.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
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Official Minutes of the July 11, 2011 Parks Board Meeting approved 8/8/11
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Agenda Item No. 3A. Consent: Approve minutes from the Parks and Recreation Board
meeting held June 13, 2011 — There were no corrections to the minutes.
Agenda Item No. 3B. Consent: Absence of Parks and Recreation Board members — The
Parks Board considered the absence of Gregg Formella from the June 13, 2011 Parks Board
meeting.
A motion was made to approve the Consent Agenda with the meeting minutes and the
absence of Gregg Formella as presented.
Motion: Cox
Second: Adams
Ayes: Adams, Berman, Cox, Formella, Slocum and Wasserman
Nays: None
Abstain: None
Approved: 6 -0
Motion Carried.
Agenda Item No. 4. Public Forum.
Jay Wasserman, 520 W. Highland Street, Southlake, Texas, provided an overview of the
Dragon Youth Football Association (DYF) and made a request for additional fields.
Approximately 450 football players and 250 cheerleaders participate in DYF August -
November. The Association expressed appreciation for the fields currently used; however,
requested access to lighted fields, to pay the same field use fees as the other associations, to
be placed on the CIP and 2030 Master Plan going forward, and to have an opportunity for a
discussion concerning current field allocations. The Board requested staff to look into the field
issue and investigate a temporary, short-term solution.
Agenda Item No. 5A. Consider: Recommendation on a Facilities Utilization Agreement
with Dragon Youth Football — Director Tribble presented the proposed agreement with
Dragon Youth Football for the period August 15, 2011 - November 18, 2011, for use of the turf
area at Bob Jones Park Amphitheatre for flag football practices and including a provision for
payment of field maintenance fees of $12 per player, per season for resident and $17 per
player /per season for non - resident. The Board discussed the agreement and asked staff about
the insurance provision concerning coverage including spectators as well as participants and
retroactive coverage.
A motion was made to recommend approval of the proposed Facilities Utilization Agreement
with Dragon Youth Football.
Motion: Berman
Second: Adams
Ayes: Adams, Berman, Cox, Formella and Slocum
Nays: None
Abstain: Wasserman
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
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Official Minutes of the July 11, 2011 Parks Board Meeting approved 8/8/11
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Approved: 5 -0 -1
Motion Carried.
Agenda Item No. 5B. Election of Parks and Recreation Board Officers for 2011 -12 -- This
item was discussed by the Board.
A motion was made to elect John Slocum as Chairman, Tina Wasserman as Vice Chairman
and Margaret Adams as Secretary for the 2011 -12 term.
Motion: Berman
Second: Formella
Ayes: Adams, Berman, Cox, Formella, Slocum and Wasserman
Nays: None
Abstain: None
Approved: 6 -0
Motion Carried.
Agenda Item 6. Discussion: There were no agenda items for discussion at this meeting.
The Board was reminded that discussion items must be listed on the agenda.
Agenda Item 7. Adjournment:
A motion was made to adjourn the meeting.
Motion: Cox
Second: Berman
Ayes: Adams, Berman, Cox, Formella, Slocum and Wasserman
Nays: None
Abstain: None
Approved: 6 -0
u '
Ina Wasserman
Vice Chair, Parks & Recreation Board
r r le
Director, Community Services Dept.
City of Southlake Values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
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