Item 8ACITY OF
SOUTH LADE
MEMORANDUM
September 6, 2011
To: Shana Yelverton, City Manager
From: Alicia Richardson, City Secretary
Subject: Resolution No. 11 -042, appoint members to the Building Board of
Appeals, Joint Utilization Committee, Library Board, Parks and
Recreation Board, Southlake Arts Council, Southlake Parks
Development Corporation, Southlake Program for the Involvement
of Neighborhoods, and Zoning Board of Adjustment.
Action
Requested: Appoint members to various boards, commissions and committees.
Background
Information:
Each year, the City Council appoints members of the public to various boards, commissions and
committees. Each member is appointed for a two -year term, unless indicated otherwise. With
the exception of Southlake Business Council, appointed members shall be citizens of
Southlake. Members of the public indicate their interest to volunteer by submitting a completed
application to the City Secretary's Office. Applications are available on the City's website and
from the City Secretary's Office.
The City Secretary's Office sent an e -mail to existing board members to determine if they are
interested in being reappointed to their respective board or if they have an interest to be
considered for another board, commission or committee. Members were asked to respond no
later than Tuesday, June 14.
On June 21, City Council made their annual appointments to the various boards, commission
and committees. A copy of the resolution outlining the appointments is enclosed. Appointments
to the Joint Utilization Committee, Southlake Arts Council and Southlake Program for the
Involvement of Neighborhoods (S.P.I.N.) were specifically deferred to a future meeting to allow
sufficient time to recruit prospective applicants. In addition to these appointments, we have a
cumulative total of six vacancies on the Board of Appeals (2), Library Board (1), Parks and
Recreation Board (1), Southlake Parks Development Corporation (1) and Zoning Board of
Adjustment (1).
A call for volunteers was placed on the city's website and MySouthlakeNews.com. While the city
did not receive an abundance of applications from the public; we received a handful of citizens
interested in serving as a volunteer.
At the June Retreat (June 27 -28, 2011), staff provided Council with an update on the progress
related to Council's direction from the Winter Retreat related to Boards and Commissions. On
June 27, 2011, staff presented the following documents for Council's discussion:
• Board and commission management plan
• Orientation curriculum
• Orientation handbook (sample)
• Code of conduct and policy manual
• Job descriptions
The new procedure to recruit and process board and commission applications will be
implemented in 2012.
On August 30, 2011, Council interviewed citizens that submitted an application to the City
Secretary's Office. Interviews were conducted for those boards and commissions that have
vacancies or terms that expired May 2011.
The following appointments are needed:
Board Name
Positions Requiring
Action
Board of Appeals
2
Joint Utilization Committee
2
Library Board
1
Parks and Recreation Board
1
Southlake Arts Council
6
3 Ex- officio
Southlake Parks Development
Corporation
1
Southlake Program for the
Involvement of Neighborhoods
(S.P.I.N.)
20
Zoning Board of Adjustment
1
Financial
Considerations: Non - applicable
Strategic Link: L2: Enhance leadership capabilities to deliver results
Citizen Input/
Board Review: Non- applicable
Legal Review: Non - applicable
Alternatives: None
Supporting
Documents: Resolution No. 11 -042
Membership listing for boards and commissions
Staff
Recommendation: Approve Resolution No. 11 -042.
RESOLUTION NO. 11 -042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO
VARIOUS POSITIONS ON THE BUILDING BOARD OF
APPEALS, JOINT UTILIZATION COMMITTEE, LIBRARY
BOARD, PARKS AND RECREATION BOARD,
SOUTHLAKE ARTS COUNCIL, SOUTHLAKE PARKS
DEVELOPMENT CORPORATION, ZONING BOARD OF
ADJUSTMENT, AND SOUTHLAKE PROGRAM FOR THE
INVOLVEMENT OF NEIGHBORHOODS (S.P.I.N.) AND
PROVIDING AN EFFECTIVE DATE.
Whereas, the City Council annually appoints members of the public to various
boards, commissions and committees to serve a two -year term, unless indicated
otherwise; and,
Whereas, each appointee shall be a citizen of Southlake, unless appointed to
serve on the Southlake Business Council; and,
Whereas, the membership and qualifications for each board, commission and
committee are identified by City Charter, ordinance, or resolution; and,
Whereas, Council made most of their appointments on June 21, 2011 and
delayed certain appointments to a future date; and,
Whereas, Council conducted interviews for the various openings; now,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1. All the findings in the preamble are found to be true and correct and the
City Council does hereby incorporate said findings into the body of this
resolution as if copied in its entirety.
Section 2. The following citizens and /or business representatives are appointed to
serve as board, commission or committee members for the stated terms
and until their successors have been duly appointed and qualified by
Council.
BOARD OF APPEALS
Name Place
Expiring
Term
Place 5 May 2013
Place 7, Alternate 2
JOINT UTILIZATION COMMITTEE
Name Place
Expiring
LIBRARY BOARD
Name
Expiring
City Council Representative
City Council Representative
Place
Place 7, Alternate 2
PARKS AND RECREATION BOARD
Name Place
Expiring
SOUTHLAKE ARTS COUNCIL
Name
Expiring
Place 4
Place
Place 3
Place 5
Place 7
Alternate 1
Alternate 3
Ex- officio
Ex- officio
May 2013
Term
May 2012 (fill
a vacancy)
May 2013
Term
May 2013
Term
May 2012 (fill
a vacancy)
Term
May 2013
May 2013
May 2013
May 2013
May 2013
Ex- officio
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
Name Place
Expiring
Citizen Representative
Term
May 2013
SOUTHLAKE PROGRAM FOR THE INVOLVEMENT OF NEIGHBORHOODS
S( P.I.N.)
Name Place Term
Expiring
SPIN No.
1
May 2013
SPIN No.
3
May 2013
SPIN No.
5
May 2013
SPIN No.
7
May 2013
SPIN No.
9
May 2013
SPIN No.
11
May 2013
Youth SPIN Representative
May 2012 (fiii
a vacancy)
SPIN No.
1, Alternate
May 2013
SPIN No.
2, Alternate
May 2012 (fiii
a vacancy)
SPIN No.
3, Alternate
May 2013
SPIN No.
4, Alternate
May 2012 (fiii
a vacancy)
SPIN No.
5, Alternate
May 2013
SPIN No.
6, Alternate
May 2012 (fiii
a vacancy)
SPIN No.
7, Alternate
May 2013
SPIN No.
9, Alternate
May 2013
SPIN No.
10, Alternate
May 2012 (fiii
a vacancy)
SPIN No.
11, Alternate
May 2013
ZONING BOARD OF ADJUSTMENT
Name
Expiring
Senior, Alternate May 2012 (fiii
a vacancy)
Youth, Alternate May 2012 (fiii
a vacancy)
Place
Term
Alternate 4 May 2012 (fiii
a vacancy)
Section 3. This resolution is hereby effective upon passage and approval by the City
Council.
PASSED AND APPROVED THIS THE 6 DAY OF SEPTEMBER 2011.
CITY OF SOUTHLAKE, TEXAS
in
ATTEST:
John Terrell
Mayor
Alicia Richardson, TRMC
City Secretary
Board of Appeals - conducts hearings for appeals of the decisions made by the Building
Official as it relates to interpretation of the various building codes, appeals regarding veto of a
contractor's registration, and confirmation of substandard buildings prior to demolition.
The Board is comprised of five voting members and two alternate members. The alternate
members shall serve in the absence of one or more regular members. An alternate member
only has voting privileges when sitting in for an absent member. (Reference - ordinance No. 622)
This following table illustrates the current membership on this board.
Name
Place
Originally Appointed
Term Expires
Bob Lee
Place 1
May 2003
May 2013
David Carpenter
Place 2
May 1994
May 2012
Dustin Andrews
Place 3
May 2010
May 2013
Kenneth Horne
Place 4
May 2008
May 2012
Terrance Henderson
Place 5
May 2010
May 2011
Wayne Luzius
Place 6, Alt. 1
May 2010
May 2012
Vacant
Place 7, Alt. 2
May 2013
The Council at their June 21, 2011 meeting only appointed members to Places 1 and 3. The
remaining positions would be confirmed at a future meeting.
Library Board - act as an advisory board to the Council in matters relating to establishing and
operating a public library.
The Board is comprised of seven members. The Bylaws for the Library Board addresses
attendance for the members. The City Council may remove a member and appoint a
replacement when a member has unexcused absences from two (2) consecutive regular
meetings. (Reference Ordinance No. 716 and Library Board Bylaws)
This following table illustrates the current membership on this board.
Name
Place
Originally Appointed
Term Expires
Lori Burr
Place 1
May 2006
May 2012
Cheri Ross
Place 2
May 2010
May 2012
Brenda Flores
Place 3
May 2006
May 2012
Ayako Miyazaki
Place 4
May 2011
May 2013
Kimberly Roberts
Place 5
May 2005
May 2013
Michelle Spradlin
Place 6, Alt. 1
May 2011
May 2013
Vacant
Place 7, Alt. 2
May 2013
The Council at their June 21, 2011 meeting only appointed members to Places 4, 5 and 6. The
remaining position would be confirmed at a future meeting.
Parks and Recreation Board — act as an advisory board to the Council in matters relating to
city parks and recreation programs.
The City Council may remove a member and appoint a replacement when a member has
unexcused absences from two (2) consecutive regular meetings. (Reference - ordinance No. 6466 and
Parks and Recreation Board Bylaws)
This following table illustrates the current membership on this board.
Name
Place
Originally Appointed
Term Expires
Elaine Cox
Place 1
May 2003
May 2013
Tina Wasserman
Place 2
May 2011
May 2013
John Slocum
Place 3
May 2005
May 2013
Vacant
Place 4
May 2012
Sherry Berman
Place 5
May 1996
May 2012
Margaret Adams
Place 6, Alt. 1
May 2008
May 2012
Gregg Formella
Place 7, Alt. 2
May 2010
May 2012
The Council at their June 21, 2011 meeting only appointed members to Places 1, 2 and 3. The
remaining position would be confirmed at a future meeting.
Southlake Parks Development Corporation - purpose and object is to administer the City's
SPDC half -cent sales tax and apply it toward capital projects related to City parks.
The Board of Directors is comprised of seven members —four City Council representatives, one
Park Board representative and two citizen representatives.
This following table illustrates the current membership on this board.
Name
Place
Originally Appointed
Term Expires
Al Zito
City Council
Representative
May 2010
May 2012
Carolyn Morris
City Council
Representative
May 2004
May 2013
Jeff Wang
City Council
Representative
May 2010
May 2013
Pamela A. Muller
City Council
Representative
May 2008
May 2013
John Slocum
Parks and Recreation
Board Representative
May 2008
May 2012
Sherry Berman
Citizen Representative
May 1999
May 2013
Vacant
Citizen Representative
May 2013
The Council at their June 21, 2011 meeting appointed all, but one position. The remaining
appointment would be confirmed at a future meeting.
Zoning Board of Adjustment — is a quasi - judicial board that provides administrative review of
the interpretation and enforcement of the Zoning Ordinance.
The Board is comprised of five members and four alternate members.
This following table illustrates the current membership on this board.
Name
Place
Originally Appointed
Term Expires
Chad Patton
Place 1
May 2012
Shawn McCaskill
Place 2
May 2013
Laird Fairchild
Place 3
May 2013
Kate Smith
Place 4
May 2012
Phyllis Lambert
Place 5
May 2013
Lisa Amend
Alternate 1
May 2013
Dustin Andrews
Alternate 2
May 2012
Daniel Kubiak
Alternate 3
May 2013
Vacant
Alternate 4
May 2012
The Council at their June 21, 2011 meeting only appointed members to Places 1, 2, 3, 5 and
Alternates 1 and 2. The remaining position would be confirmed at a future meeting.
Joint Utilization Committee — responsible for exploring opportunities and methodologies of
entering into joint use projects between the City and Carroll ISD.
The Committee is comprised of seven members —two City Council representatives, one City
Council appointee, one Park Board representative (selected by the Park Board Chair), two CISD
Board representatives and one CISD citizen representative. Pursuant to the Policies and
Procedures, each member shall serve a two (2) year term, from July 1 through June 30 (Reference
- Resolution No. 93 -042 and Policies and Procedure adopted by the Committee. as amended)
This following table illustrates the current membership on this board.
Name
Place
Originally
Term Expires
Appointed
Vacant (previously
City Council
May 2012
held by Laura K. Hill)
Representative
Bernie Ausdenmoore
CISD Board
May 2006
May 2012
Representative
*Pamela A. Muller
City Council
May 2010
May 2011
Representative
Sherry Berman
Park Board
May 2009
May 2011
Representative
Frances Scharli
City Council
May 2006
May 2012
Appointee
John R. Thane
CISD Board
May 2009
May 2011
Representative
Tina Wasserman
CISD Citizen
May 2009
May 2011
Representative
The Council at their June 21, 2011 meeting deferred appointments to the Joint Utilization
Committee to a future meeting. More specifically, Council wanted to discuss this committee at
the June Retreat to determine if any changes needed to be made to the membership.
On September 12, 2011, the Parks and Recreation Board will ratify Chairman John Slocum's
recommendation for a Park and Recreation board member to serve on the Joint Utilization
Committee.
Table legend:
member submitted an application or e -mail expressing interest to be reappointed
* *member is interested in more than one board, commission or committee
^ member is not interested in being appointed
Southlake Arts Council - serves as an advisory board to the City Council on all matters
relating to public art including visual art and performing art programs and facilities, the use of
city funds for art projects and facilities, and the creation of a performing arts facility.
The Council is comprised of seven regular members and up to three alternates, who shall serve
in the absence of a regular member. The City Council may also appoint ex- officio members to
serve as nonvoting advisors (ex: design architect, design engineer or the City's project
manager) to the Arts Council who are not required to be citizens of the City. (Reference - Ordinance
No. 908; Chapter 2, Article V, Division 6 of the City Code of Ordinances.
This following table illustrates the current membership on this board.
Name
Place
Originally Appointed
Term Expires
Leslie Barlett
Place 1
May 2008
May 2013
Merlene Ingraham
Place 2
May 2009
May 2012
John Calvert
Place 3
May 2009
May 2011
Terri Messing
Place 4
May 2007
May 2012
^Karen Chidiac
Place 5
May 2009
May 2011
*Leslie Ann Walker
Place 6
May 2010
May 2012
Deborah Frazier
Place 7
May 2009
May 2011
VACANT
Alternate 1
May 2011
Carol Knox
Alternate 2
May 2009
May 2012
VACANT
Alternate 3
May 2011
VACANT
Ex- officio
VACANT
Ex- officio
VACANT
Ex- officio
The Council at their June 21, 2011 meeting only appointed a member to Place 1. The
remaining positions would be confirmed at a future meeting.
Table legend:
member submitted an application or e -mail expressing interest to be reappointed
**member is interested in more than one board, commission or committee
^ member is not interested in being appointed
Southlake Program for the Involvement of Neighborhoods (S.P.I.N.) — is a nonpartisan, City
Council- appointed volunteer organization comprised of representatives from 11 geographic
areas within the City of Southlake. The purpose of SPIN is to provide a vehicle for facilitating
communication between residents and the City staff.
Name
Place
Originally
Appointed
Term Expires
VACANT
SPIN #1
May 2011
* *David Alexander
SPIN #2
Secretar
May 2008
May 2012
^Jan Francis
SPIN #3
May 1997
May 2011
Lou Hillman
SPIN #4
May 2005
May 2012
AWendi Carlucci
SPIN #5
May 2003
May 2011
Mike Terry
SPIN #6
May 2003
May 2012
* * *Vic Awtry
SPIN #7
Vice Chairman
May 2005
May 2011
Pattie Minder
SPIN #8
1996
May 2012
*Ray Tremain
SPIN #9
May 2005
May 2011
Ron Evans
SPIN #10
Chairman
May 2008
May 2012
*Monique Schill
SPIN #11
May 2010
May 2011
David Baltimore
Senior SPIN Rep
1994
May 2012
VACANT
Youth SPIN Rep
May 2012
VACANT
Alt. SPIN #1
May 2011
VACANT
Alt. SPIN #2
May 2012
VACANT
previously held by Randy Williamson
Alt. SPIN #3
May 2010
May 2011
VACANT
Alt. SPIN #4
May 2012
*Barbara Schlauch
Alt. SPIN # 5
May 2010
May 2011
VACANT
Alt. SPIN #6
May 2012
Susan Cullen
Alt. SPIN #7
May 2010
May 2011
John Logan
Alt. SPIN #8
May 2010
May 2012
Ned Ahearn
Alt. SPIN #9
May 2010
May 2011
VACANT
Alt. SPIN #10
May 2010
May 2012
^James Cox
Alt. SPIN #11
May 2010
1 May 2011
VACANT
Alt. Senior
May 2012
VACANT
Alt. Youth
May 2012
The Council at their June 21, 2011 meeting deferred appointments to a future meeting.
Table legend:
member submitted an application or e -mail expressing interest to be reappointed
* *member is interested in more than one board, commission or committee
" member is not interested in being appointed