Item 6C (2)SOUTHLAKE
Request Summary
Applicant: Gateway Church
Location: 700 Blessed Way
Request: Approval of a specific use
permit for a mass gathering at
their annual Fall Festival.
Request is for perpetuity unless
the scope of the event changes
or the Zoning Administrator
determines a renewal is
necessary.
Gateway Church is requesting approval of a specific use permit for a mass gathering at their
Fall Festival. The 2011 festival will be at the new Gateway facility in Southlake. This will be
the ninth year that Gateway has held this event. Until now, it has been successfully held at
Dragon Stadium. Gateway Church is requesting to have the SUP for this event approved
indefinitely unless the scope of the event changes or the zoning administrator determines a
renewal is necessary.
The event is reviewed by staff annually to ensure scope is in line with the approved
SUP; roadways, traffic, and security issues are addressed; fire lanes and hydrants
remain accessible; and, tents and generators are inspected /permitted.
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Future Land Use Existing Land Use:
Public /Semi - Public
Gateway Church Fall Festival
Future Land Use
LU_TYPE
100 -Year Flood Plain
- Corps of Engineers Property
- Public Park/Open Space
- Public/Semi- Public
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Low Density Residential
Medium Density Residential
Office Commercial
- Retail Commercial
- Mixed Use
- Town Center
- Regional Retail
- Industrial
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This slide shows the site plan and the location in section F. Sections A through E will be
open for parking. Parking lot attendants will be present to direct traffic in the same
manner that they do for Gateway's weekend services. The traffic lane shown in yellow will
be blocked off to allow pedestrian traffic. I will discuss further traffic control with my next
slide.
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Here is an aerial view of the property showing the proposed festival boundary, parking lot
areas, and pedestrian traffic route. Off duty police officers will be contracted to control
traffic in the same manner that they do for Gateway's weekend services. Officers will place
cones on the 114 access drive at both Grace Lane and Blessed Way. This will allow traffic to
enter the access drive unimpeded as they exit Gateway's site. As well there will be two
officers stationed at Kirkwood and Kimball to regulate traffic flow; and four officers to man
the traffic lights on Carroll Ave on either side of 114.
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2011 Event Details
• Date of Event:
Tuesday, October 25, 2011
• Hours of Operation:
6 — 9 p.m.
• Estimated Attendance:
10,000 (estimating 3,300 per hour)
• Lighting:
Parking lot lighting plus approx. 10 light
towers
• Parking:
Church lots A -E plus off -site parking at
Gateway property located at 2121
Southlake Blvd. (2,384 sp total) - shuttle
service will be provided
• Traffic /Security:
Gateway safety staff, parking attendants
and off -duty police officers
• Trash Disposal:
Trash cans located throughout event area
and will be taken care of throughout the
evening
• Entertainment:
Games, rides, petting zoo, food vendors,
inflatables, bounce houses, etc.
The event anticipates an overall attendance of approximately 10,000 people. Families
typically come and go throughout the three -hour timeframe. The lighting will be provided
by existing parking lot lights plus approximately 10 light towers. There will be ample on -site
and off -site parking available with shuttle service from the Gateway property located at
2121 Southlake Blvd. Traffic control and security will be handled by gateway safety staff,
parking attendants and off -duty police officers. There will be numerous licensed vendors
providing activities and food. All vendors will be responsible for obtaining all required
county and city inspections /permits. The restroom facilities of the church will be open for
use at the event.
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Here is an enlarged image of the festival site plan. The light towers are identified by the
orange stars.
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P &Z ACTION
On August 18, 2011, the Planning &
Zoning Commission Approved ZA11-
036 (6 -1) in perpetuity unless city
staff feels changes are appropriate
to bring back for approval and
subject to the staff report dated
August 12, 2011.
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