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Item 6C13 SOUTHLAI<,,E CITY OF Department of Planning & Development Services STAFF REPORT August 31, 2011 CASE NO: ZA11 -036 PROJECT: Specific Use Permit for a Mass Gathering /Gateway Church — Fall Festival *A=X1k d SUMMARY: Gateway Church is requesting approval of a specific use permit for a mass gathering at their Fall Festival. The 2011 festival will be at the new Gateway facility in Southlake. This will be the ninth year that Gateway has held this event. Until now, it has been successfully held at Dragon Stadium. Gateway Church is requesting to have the SUP for this event approved indefinitely unless the scope of the event changes. REQUEST: The 2011 Fall Festival is planned to be held on October 25, 2011 from 6 p.m. to 9 p.m. in parking lot "F" of Gateway Church located at 700 Blessed Way, as shown on the site plan in Attachment `C' of this report. In addition to regular parking lot lighting, they are renting approximately ten light towers to provide adequate lighting in the event area. Barricades will block traffic from any and all pedestrian areas, however, all areas will be accessible to fire and emergency vehicles if necessary. There will be approximately ten security officers to help with crowd control, as well as, Gateway's own in -house safety team. Additionally, police officers will be hired to help with traffic control in and out of the grounds and at adjacent major intersections, in the same manner that they do during weekend church services. The event anticipates an overall attendance of approximately 10,000 people. Families typically come and go throughout the three -hour timeframe. There will be ample on -site and off -site parking available with shuttle service from the Gateway property located at 2121 Southlake Blvd. There will be numerous licensed vendors providing activities and food. All vendors will be responsible for obtaining all required county and city inspections /permits. The restroom facilities of the church will be open for use at the event. Date of Event: October 25, 2011 Hours of Operation: 6:00 p.m. to 9:00 p.m. Estimated Attendance: 10,000 Lighting: Parking lot lighting plus approximately 10 light towers Parking: Church lots A -E plus off -site parking at Gateway property located at 2121 Southlake Blvd. (2,384 sp) Traffic /Security: Gateway safety staff, parking attendants and off -duty police officers Trash Disposal: Trashcans located throughout event area and will be taken care of throughout the evening Case No. ZA11 -036 ACTION NEEDED: 1. Conduct public hearing 2. Consider approval of specific use permit ATTACHMENTS: (A) (B) (C) (D) (E) (F) Background Information Vicinity Map Plans and Support Information — LINK TO PRESENTATION Surrounding Property Owners Map Surrounding Property Owners Responses Resolution No. 11 -039 STAFF CONTACT: Ken Baker (748 -8067) Lorrie Fletcher (748 -8069) Case No. ZA11 -036 BACKGROUND INFORMATION APPLICANT/ OWNER: Gateway Church PROPERTY SITUATION: 700 Blessed Way LEGAL DESCRIPTION: Lot 1, Block 1, Gateway Church — 114 Campus LAND USE CATEGORY: Public / Semi - public CURRENT ZONING: NR -PUD Non - Residential Planned Unit Development HISTORY: This will be the first Fall Festival Event to be held on the new Gateway Church campus. The event was approved on the E. Southlake Boulevard campus under Case ZA05 -116 on the October 18, 2005 and was held on October 27, 2005; The event was approved and held at the Dragon Stadium as follows: June 20, 2006; City Council approved a Specific Use Permit (ZA06 -081) for the same event, which was held on October 31, 2006. August 7, 2007; City Council approved a Specific Use Permit (ZA07 -045) for the same event, which was held on October 30, 2007. July 1, 2008; City Council approved a Specific Use Permit (ZA08 -035) for the same event for a period of 3 years (2008- 2010). CITIZEN INPUT: The SPIN representative, after hearing the description of the event; that it has been held at Dragon Stadium for several years; and, that there will be no excessive noise in relation to the residences, determined a SPIN meeting was not warranted. P &Z ACTION: August 18, 2011; Approved (6 -1) in perpetuity unless city staff feels changes are appropriate to bring back for approval, and subject to the staff report dated August 12, 2011. STAFF COMMENTS: The City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: 1. whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; 2. whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and /or along which the public is likely to travel to reach the mass gathering areas shall be provided; 3. whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; Case No. Attachment A ZA11 -036 Page 1 4. whether sufficient illumination will be provided at night to protect the safety of the persons assembled; 5. whether adequate parking areas, including disabled persons' parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off -site parking, then the promoter the mass gathering event the off -site temporary parking area will not be utilized for purposes other than the mass gathering event; and 6. whether adequate provisions have been made for food supply, medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues according to Ordinance 480, Section 45.14.a, as amended. The applicant understands that an annual review of their festival plan will need the following city staff approvals: • Scope of the event - Planning Department • Public roadways, traffic direction contracts, security issues — Police Department • Fire lane and hydrants accessibility - Fire Department • Tents and generators will require permits /inspections - Building Inspections /Fire Department A site exhibit and event description is included as Attachment `C' of this report. Due to the limited scope of this request, a staff review was not generated. N:ICommunity DevelopmentlMEM012011 Cases1036 - SUP -Gateway Church Fall FestivallStaff Report111- 036.CC.docx Case No. Attachment A ZA11 -036 Page 2 Case No. Attachment B ZA11 -036 Page 1 Vicinity Map Specific Use Permit for Gateway Church Fall Festival =t W O - m a IG H- L r,A s v r U K E KIRK`NOOD BLVD sr w q� w F U yy W Y l� m W I Q N SOUTH EST CT L ' DIVISION ST P 2 0 ZA 11 -036 Specific Use Permit - Mass Gathering N 700 Blessed Way l� �• S 0 700 1,400 2,800 Feet IN Case No. Attachment B ZA11 -036 Page 1 FALL FESTIVAL 2011 OCTOBER 25, 2011 6 -9 P.M. PRESENTED BY GATEWAY CHURCH 700 BLESSED WAY SOUTHLAKE, TX 76092 The 2011 Gateway Fall Festival will be at the new Gateway facility at 700 Blessed Way in Southlake. This will be the ninth year that Gateway has held this event. Until now it has taken place at the Dragon Stadium. Gateway is requesting to have the SUP for this event approved indefinitely as the event will not change in scope from year to year. There were approximately 9,000 in attendance last year at the stadium. We anticipate a crowd of 10,000 this year. There will be an admission fee (ages 3 and up) to help cover costs. Children five and under will have games especially for their age. There will be access to the restrooms in the church's building. There will be a central location for a nurse for first aid, information and lost and found with signs to that effect. The parking lot (section F) will contain tents in two sections measuring 10' and 15' wide with a total length of 400' to be erected by Live Wire Special Events. There will be games inside the tents, including agility and skill games. There will also be several games/booths spread over the parking lot, including face painting and toss games. We will have many inflatable's, rentals and activities, including swing rides, bounce houses, a trackless train, laser maze, obstacle courses, a bungee run, giant slides, a petting zoo and a pony ride, just to name a few. The majority of the rentals will be run and supervised by vendors licensed with the City. Each company will provide sufficient power (generators) for each rented item. We will have cotton candy and popcorn available free of charge. Pizza, BBQ, Chick -fil -A, soft drinks and bottled water will be available for purchase from Cici's Pizza, Dickey's BBQ and Chick- fil -A. Each vendor is responsible for obtaining the appropriate permits from the City. In addition to regular parking lot lighting, we are renting approximately ten light towers to provide adequate lighting in section F of the parking lot. Barricades will block traffic from any and all pedestrian areas, but all areas will be accessible to fire and emergency vehicles. There will be approximately 10 security officers to help with and crowd control, as well as Gateway's own in -house safety team. Additionally, police officers will be hired to help with traffic control in and out of the grounds. Gateway's facilities team will take care of all refuse on a timely basis throughout the evening and clean up after the festival has ended. Trashcans will be located throughout the parking lot, convenient to the public. The campus will be open for the attendees to access restrooms. All vendors will pick up their equipment at the conclusion of the event. Contacts: Doug Sluiter, Executive Director, Campus Support Services, 817/552 -3757, dou .siuiterQ atg ewaypeople.com Mike Foltynski, Director, Building Services, 817/552 -3769, mike. foltynski[&,gatewaypeople.com Melanie Baley, Special Events Coordinator 817/552 -3685, me lanie.baley@jzatewaypeople.com Case No. Attachment C ZA11 -036 Page 1 Site Exhibits v len,°.L lg8q kr2 �� � j 3110 1100 a h 9dr -Ir 0 a aw � �7i � °J a /arty 9p yWp� °� a _v J �o n 3 11 p�� ay�OJ Ja�O�'y >r 1. !r f P � VIP l P i f� � \ A A� J \ 3� 3 �oQ 0 O l N 1 O GEMMMI a A r-� Case No. Attachment C ZA11 -036 Page 2 Diagram A 4, l 5 185 262 9 J12; x 108 Case No. Attachment C ZA1 1-036 Page 3 Fall Festival 2011 October 25 Parking Narrative The following document details the manner in which vehicle traffic, pedestrian traffic and parking will be handled. • The event will be open from 6pm to 9pm. • As in years past Gateway expects attendees to come and go throughout the evening. The expected attendance per hour (including staff) is 3300. At current guest to parking spot ratio that will require 1100 spots. • Offsite parking will be available for staff, volunteers and guests at Gateway's property at 2121 Southlake Blvd (807 parking spaces). Shuttles will be provided to ferry them back and forth. • There will be 1,584 parking spaces available at the site of the event. (Previously when the event was held at Dragon Stadium there were 1533 spaces available). • With onsite and offsite parking there will be 2,384 total spaces available. • The event will take place in section F which is highlighted in orange on document A. • Barrier free parking spots available will exceed code minimum. • Because this is a family event the expected ratio of one spot for three people will likely be higher (one spot for four or possibly five people). • Parking lot attendants will be present to direct traffic in the same manner that they do for Gateways weekend services (averaging 10,000 in attendance). • Off duty police officers will be contracted to control traffic in the same manner that they do for Gateway's weekend services. The officers will place cones on the 114 access drive at both Grace Lane and Blessed Way. This will allow traffic to enter the access drive unimpeded as they exit Gateway's site. As well there will be two officers stationed at Kirkwood and Kimball to regulate traffic flow. And finally there will be four officers to man the traffic lights on Carroll Ave on either side of 114. • The traffic lane between section F and section E (highlighted in yellow on diagram A) will be blocked off to allow for pedestrian traffic. Case No. Attachment C ZA11 -036 Page 1 E SPO# I Owner I Zoning I Land Use Acreage 1 Gateway Church NRPUD Public /Semi - Public 82.01 1 Gateway Church NRPUD Mixed Use 34.29 1 Gateway Church NRPUD Low Density Residential, Mixed Use 20.94 1 Gateway Church NRPUD Mixed Use 3.66 1 Gateway Church NRPUD Retail Commercial, Mixed Use 6.78 1 Gateway Church NRPUD Public /Semi - Public 0.23 1 Gateway Church NRPUD Low Density Residential, Mixed Use 22.52 2 Slts Grand Avenue Lp DT Town Center 2.90 2 Slts Grand Avenue Lp DT Town Center 2.55 3 Carroll ISD AG Mixed Use 0.77 4 Burgess, Wilma & Cleva J Lilly AG Office Commercial, Mixed Use 1.60 3 Carroll ISD AG Mixed Use 0.70 3 Carroll ISD CS Office Commercial, Mixed Use 3.92 3 Carroll ISD AG Retail Commercial, Mixed Use 1.04 5 Chesapeake Land Dev Co Llc AG Mixed Use 3.09 3 Carroll ISD SP1 Low Density Residential, Mixed Use 24.38 Case No. Attachment D ZA11 -036 Page 1 Surrounding Property Owners Gateway Church — Fall Festival Case No. Attachment D ZA11 -036 Page 2 AM 6 Fechtel, Joe NRPUD Mixed Use 0.25 5 Chesapeake Land Dev Co Llc AG Mixed Use 8.08 5 Chesapeake Land Dev Co Llc AG Mixed Use 1.11 Case No. Attachment D ZA11 -036 Page 2 Surrounding Property Owner Responses Gateway Church — Fall Festival Notices Sent: Six (6) Responses Received: None (0) Case No. Attachment E ZA11 -036 Page 1 V* 181ILIk1lC@701 ILI [@IsI1511CR A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT FOR THE GATEWAY CHURCH FALL FESTIVAL ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 700 BLESSED WAY, BEING LEGALLY DESCRIBED AS LOT 1, BLOCK 1, GATEWAY CHURCH -114 CAMPUS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A ", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a mass gathering event for the Gateway Church Fall Festival has been requested by a person or corporation having a proprietary interest in the property zoned as "NR- PUD" Non - Residential Planned Unit Development District; and, WHEREAS, in accordance with the requirements of Sections 45.1 (36) & 45.14 of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering event for the Gateway Church Fall Festival on the property located at 700 Blessed Way, being legally described as Lot 1, Block 1, Gateway Church -114 Campus, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded on January 8, 2010, as D210005156, Plat Records, Tarrant County, Texas, more fully and completely described in Exhibit "A ", and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: Case No. Attachment F ZA11 -036 Page 1 SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 2011. CITY OF SOUTHLAKE By: John Terrell, Mayor ATTEST: Alicia Richardson, TRMC City Secretary Case No. Attachment F ZA11 -036 Page 2 W:1:I1 1krel Property located at 700 Blessed Way, being legally described as Lot 1, Block 1, Gateway Church -114 Campus, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded on January 8, 2010, as D210005156, Plat Records, Tarrant County, Texas. Case No. Attachment F ZA11 -036 Page 3 I�:1:11 =3�i =3 FALL FESTIVAL 2011 OCTOBER 25, 2011 6 -9 P.M. PRESENTED BY GATEWAY CHURCH 700 BLESSED WAY SOUTHLAKE, TX 76092 The 2011 Gateway Fall Festival will be at the new Gateway facility at 700 Blessed Way in Southlake. This will be the ninth year that Gateway has held this event. Until now it has taken place at the Dragon Stadium. Gateway is requesting to have the SUP for this event approved indefinitely as the event will not change in scope from year to year. There were approximately 9,000 in attendance last year at the stadium. We anticipate a crowd of 10,000 this year. There will be an admission fee (ages 3 and up) to help cover costs. Children five and under will have games especially for their age. There will be access to the restrooms in the church's building. There will be a central location for a nurse for first aid, information and lost and found with signs to that effect. The parking lot (section F) will contain tents in two sections measuring 10' and 15' wide with a total length of 400' to be erected by Live Wire Special Events. There will be games inside the tents, including agility and skill games. There will also be several games/booths spread over the parking lot, including face painting and toss games. We will have many inflatable's, rentals and activities, including swing rides, bounce houses, a trackless train, laser maze, obstacle courses, a bungee run, giant slides, a petting zoo and a pony ride, just to name a few. The majority of the rentals will be run and supervised by vendors licensed with the City. Each company will provide sufficient power (generators) for each rented item. We will have cotton candy and popcorn available free of charge. Pizza, BBQ, Chick -fil -A, soft drinks and bottled water will be available for purchase from Cici's Pizza, Dickey's BBQ and Chick- fil -A. Each vendor is responsible for obtaining the appropriate permits from the City. In addition to regular parking lot lighting, we are renting approximately ten light towers to provide adequate lighting in section F of the parking lot. Barricades will block traffic from any and all pedestrian areas, but all areas will be accessible to fire and emergency vehicles. There will be approximately 10 security officers to help with and crowd control, as well as Gateway's own in -house safety team. Additionally, police officers will be hired to help with traffic control in and out of the grounds. Gateway's facilities team will take care of all refuse on a timely basis throughout the evening and clean up after the festival has ended. Trashcans will be located throughout the parking lot, convenient to the public. The campus will be open for the attendees to access restrooms. All vendors will pick up their equipment at the conclusion of the event. Contacts: Doug Sluiter, Executive Director, Campus Support Services, 817/552 -3757, doug.sluiter@a atg ewaypeople.com Mike Foltynski, Director, Building Services, 817/552 -3769, mike. folt, ski i4 gatewaypeople.com Melanie Baley, Special Events Coordinator 817/552- 3685, melanie.baleygpatewaypeople.com Case No. Attachment F ZA11 -036 Page 4 Fall Festival 2011 October 25 Parking Narrative The following document details the manner in which vehicle traffic, pedestrian traffic and parking will be handled. • The event will be open from 6pm to 9pm. • As in years past Gateway expects attendees to come and go throughout the evening. The expected attendance per hour (including staff) is 3300. At current guest to parking spot ratio that will require 1100 spots. • Offsite parking will be available for staff, volunteers and guests at Gateway's property at 2121 Southlake Blvd (807 parking spaces). Shuttles will be provided to ferry them back and forth. • There will be 1,584 parking spaces available at the site of the event. (Previously when the event was held at Dragon Stadium there were 1533 spaces available). • With onsite and offsite parking there will be 2,384 total spaces available. • The event will take place in section F which is highlighted in orange on document A. • Barrier free parking spots available will exceed code minimum. • Because this is a family event the expected ratio of one spot for three people will likely be higher (one spot for four or possibly five people). • Parking lot attendants will be present to direct traffic in the same manner that they do for Gateways weekend services (averaging 10,000 in attendance). • Off duty police officers will be contracted to control traffic in the same manner that they do for Gateway's weekend services. The officers will place cones on the 114 access drive at both Grace Lane and Blessed Way. This will allow traffic to enter the access drive unimpeded as they exit Gateway's site. As well there will be two officers stationed at Kirkwood and Kimball to regulate traffic flow. And finally there will be four officers to man the traffic lights on Carroll Ave on either side of 114. • The traffic lane between section F and section E (highlighted in yellow on diagram A) will be blocked off to allow for pedestrian traffic. Case No. Attachment F ZA11 -036 Page 5 L/ fanro.L �y817 h ,0 r l Ssa l � J 1101)00+ I � as"', ID aLa�tL J r op4 aa�rrG t g pJ 4ioo 0 �'r r 11 ��` aoyd l4�Iea / pfaa l{' pGQJ U / p� � 1 1 a r 1 1 07 4 ° � boa i \ AGE/ A Y 3 s� UMORMal a A r- Case No. ZA11 -036 Attachment F Page 6 LL I- E 15 04 7 OV, , �Hfn z 9 T T-