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SPIN2011-38 Email to Applicant - SPIN Meeting InstructionsAlison Ortowski From: Alison Ortowski Sent: Thursday, September 08, 2011 1:54 PM To: Linda Carpenter Cc: Kerry McGeath Subject: RE: FW: Arts Masterplan Attachments: image001.jpg Linda, Thank you for the form. Your meeting is scheduled for Monday, October 24t" at 6:00 p.m. and will be held in Town Hall — Third Floor Training Rooms. We will have easels and a laptop & projector set up for your use. Please feel free to contact me with any further questions. Thanks, Alison Ortowski Assistant to the City Manager (817) 748-8261 - Office From: Linda Carpenter[maiIto: Ica rpenter@ci.south lake.tx.us] Sent: Thursday, September 08, 2011 12:16 PM To: Alison Ortowski; Ken Baker; Kerry McGeath; Jim Blagg; Chris Tribble Subject: Re: FW: Arts Masterplan 9/8/ 11 Hi Alison --- Kerry would like to do SPIN on Monday, October 24 if possible. I've attached a completed Request Form for that date, but please let me know if there's anything else you need. Thank you for your speedy response too! Hi Ken -- The P&Z meeting on Thursday, November 17 would be good. I'll forward a meeting invite shortly for 10/24 as a reminder to advertise the notice for the item. Kerry/Jim --- The public meetings timeline for the Arts Master Plan tentatively is: October 24, 2011 SPIN meeting (110�/17/11 deadline for documents/presentation to Alison) October 25, 2011 Southlake Arts Council meeting (10/11/11 deadline for documents/presentation to me for packets) November 17, 2011 Planning & Zoning meeting (11/3/11 deadline for documents/presentation to planning Dept) December 6, 2011 City Council, 1st Reading of Ordinance (11/22/11 deadline for ordinance/memo/ppt to me for packet) December 20, 2011 City Council, 2nd Reading and Public Hearing of Ordinance (12/6/11 deadline for ordinance/memo/ppt to me for packet) Will these dates work? Please let me know if changes are needed or if there's anything else I can do to assist. Linda Carpenter -Elgin Community Services Department 817.748.8184 Icarpenter@ci.soYthIake.tx.us On Thu, Sep 8, 2011 at 8:58 AM, Alison Ortowski <aortowski@ci.southlake.tx.us> wrote: Linda, The meeting request form is attached. Please let me know if you have any questions. Alison Ortowski Assistant to the City Manager (817) 748-8261 - Office From: Alison Ortowski[mailto:aortowskikci.southlake.tx.us] Sent: Wednesday, September 07, 2011 6:45 PM To: Linda Carpenter Cc: Ken Baker; Kerry McGeath; Jim Blagg; Chris Tribble Subject: Re: Arts Masterplan Linda, The next available SPIN meeting dates and submittal deadlines are: Meeting Date Submittal Deadline October 10, 2011 September 15, 2011 October 24, 2011 September 29, 2011 November 7, 2011 October 13, 2011 November 14, 2011 October 20, 2011 I will need a completed meeting request form by the submittal deadline in order to book. I will forward the form first thing in the morning. Thanks, Sent from my iPhone On Sep 7, 2011, at 5:53 PM, Linda Carpenter <Iarpenter o ci. southlake.tx.us> wrote: 9/7/ 11 Subject: Seeking SPIN meeting for input and P&Z recommendation on the proposed Arts Master Plan Hi Alison and Ken, This email is at the request of Kerry McGeath. Alison, could you please check the SPIN calendar and let me know when or if a SPIN meeting could be held in October (preferably before the Arts Council meeting on 10/25)? Ken, could you please let me know which P&Z meeting in November the Arts Master Plan could be presented at? Thank you both for your assistance. Linda Carpenter -Elgin on behalf of Kerry McGeath Community Services Department 817.748.8184 1carpenter@ci.southlake.tx.us ---------- Forwarded message ---------- From: Kerry McGeath <kmc eath o ci. southlake.tx.us> Date: Fri, Sep 2, 2011 at 11:06 AM Subject: Arts Masterplan To: Linda Carpenter <lcarpenter @ci. southlake.tx.us>, Jim Blagg <jblagg@ci. southlake.tx.us> Chris Tribble <ctribble @ ci.southlake.tx.us> Linda - we will be geting the draft of the Arts Materplan final document at the end of September. It will be reviewed by Arts Council at their regular October meeting (10/25) and they will recommend. We will then need to set up a SPIN meeting, followed by P&Z , and then to CC. Can you come up with a scenario (I think you are doing it for the priority schedule anyway) for the dates when all those will have to happen. I would assume SPIN could happen before the Arts Council meeting. Can you see what options we have for a SPIN meeting in mid -late October. Chris - anyone else need to approve or review the Arts Masterplan Document ? Jim - any other considerations that I have not addressed ? Kerry McGeath ICity Librarian, Deputy Director Community Services I City of Southlake 11400 Main Street, Ste. 130 1 Southlake, Texas 76092 Office: 817.748.8384 / Mobile (text): 817.919.8486 1 www.southlakelibrary.org <image002.jpg> Uncommonly friendly service