Item 6F (2)u �" - -ITY OF
u � �-.. �- �
SOUTHLAKE
Community Event Participation Policy
• Approved by City Council on October 21,
2008
• Established criteria to evaluate
applications for City participation in
community events
• $50,000 was budgeted
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-� Oktoberfest 2011
• Application is from Southlake Chamber of
Commerce
• September 30th - October 2nd, 2011 in Southlake
Town Square.
• Oktoberfest is a three day arts and crafts
festival coordinated by the Southlake Chamber of
Commerce. The event is free to the public and
offers local unique artists, children's arts and
crafts, food and beverages, and ongoing
entertainment.
3
J
-� Oktoberfest 2011
• The application identifies the staffing
and equipment necessary to support the
event.
-The costs for staff & advertising efforts
have been estimated and included in the
totals.
FAI
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-� Oktoberfest 2011
• Southlake Chamber of Commerce will be required
to provide a 50/50 match of contributions by the City.
-Request will be based on actual costs incurred, not
to exceed $10,000.00 which is 50% of the estimated
cost of $20,000.00.
-The Southlake Chamber of Commerce would be
responsible for incurring the cost for damage to any
equipment should it occur during their use as well as
all other cost related to the event.
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-� Oktoberfest 2011
-in accordance with the Council adopted
Community Event Participation Policy
-Staff recommends approval of the
Participation Agreement with the Southlake
Chamber of Commerce for the 2011
Oktoberfest event, not to exceed $10,000.00
which is 50% of the estimated cost of
$20,000.00.
A
U �'- - ITY OF
SOUTHLAKE