Item 6E13 SOUTHLAI<,,E
CITY OF
Department of Planning & Development Services
STAFF REPORT
June 22, 2011
CASE NO: ZA11 -024
PROJECT: Specific Use Permit for a Mass Gathering Event — Oktoberfest
REQUEST: The Southlake Chamber of Commerce is requesting approval of a specific use permit
for a mass gathering event for Oktoberfest. The previously approved SUP is valid
through October 2012, however, the scope of the event has changed with a proposed
modified footprint. The 2011 event space will encompass the area used in previous
years, plus the west section of Main Street extending toward Carroll Avenue. The
added area is indicated on the map as "New Area" shown in Attachment C. The
attendance is expected to remain the same at 55,000 over the course of three days.
The 2011 Event Schedule is as follows:
Friday, September 30 5 p.m. — 11 p.m.
Saturday, October 1 10 a.m. — 11 p.m.
Sunday, October 2 12 p.m. — 5 p.m.
This event has been held annually since 2002. The previous approval by City Council
on March 2, 2010 allowed the event to be held one weekend per year, Friday through
Sunday, for three (3) consecutive years without having to receive a new SUP approval
each year, with the following conditions:
A plan be submitted and approved administratively by the City of Southlake
Department of Public Safety, Community Services and Planning Department,
subject to all applicable City ordinances and codes, including the criteria for a
mass gathering event described in Ordinance 480, Section 45.14, as
amended.
2. The event remains within the general scope of this plan.
The applicant is requesting that the event be permitted in perpetuity until such time as
there are changes in the scope or conditions of approval and it has been approved
administratively by staff as described above.
ACTION NEEDED: Final Memo — APPROVED
ATTACHMENTS: (A) Background Information
(B) Vicinity Map
(C) Plans and Support Information
(D) Surrounding Property Owners Map
(E) Surrounding Property Owners Responses
Case No.
ZA11 -024
(F) Resolution No. 11 -032
STAFF CONTACT: Ken Baker (817)748 -8067
Lorrie Fletcher (817)748 -8069
Case No.
ZA11 -024
:ive] 2 Well] 01371010/ VLyiril I [a] 0
OWNER: City of Southlake
APPLICANT: Southlake Chamber of Commerce
PROPERTY SITUATION: Southlake Town Square at the northeast corner of FM 1709 and
Carroll Avenue.
LEGAL DESCRIPTION: Southlake Town Square Phase I -IV
LAND USE CATEGORY: Town Center
Kul V V A 0111 W01 0111 "1919M
HISTORY: Oktoberfest celebration has been held annually in the Town Square
for the past nine years. The event is typically held the first Friday,
Saturday, and Sunday of October.
P &Z ACTION: June 9, 2011; Approved (4 -0) as presented limiting the SUP to one
year.
COUNCIL ACTION: June 21, 2011; Approved (6 -0) for a period of three (3) years with the
Director of Planning and Development Services having the ability to
review conditions and provide revocability at their discretion; and
pursuant to the staff report dated June 15, 2011.
STAFF COMMENTS: Due to the limited scope of this request, no new review letter was
generated. The modified site exhibit and detail sheet of the event is
included as attachment `C' of this report. The following items have
been discussed with the applicant:
• The promotional sign plan is under review and subject to
approval and permits by appropriate staff for the pavilion
banner and small directional signs; the property owner for the
banners hung across Main Street; and, TxDOT for the
electronic message boards proposed on S.H. 114.
• The applicant understands that the small directional signs
cannot be placed in the public right of way. The applicant has
been granted permission from the City Engineer to place two
of their signs in the median along Carroll Avenue at Federal
Way and at Main Street. Pursuant to Section 5.2.5 of Sign
Ordinance 704, as amended, permission may be granted by
the City for public purposes. These signs are intended to
direct traffic to parking areas.
• Each year, a current confirmation from the property ownerwill
need to be submitted to the city prior to that year's event.
• Any necessary sign and /or tent permits will need to be
renewed annually at least 30 days prior to that year's event.
• Each year the applicant will submit an exhibit of the site
plan and event details sheet at least 4 months prior to the
event for City staff review and approval.
Case No. Attachment A
ZA11 -024 Page 1
Vicinity Map
Oktoberfest
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ZA11 -024
Specific Use Permit
Southlake Town Square
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Case No. Attachment B
ZA11 -024 Page 1
Site Plan
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Case No.
ZA11 -024
30
Proposed location of banners
J S2 W S3 I u Im S4 S5 =j
MAINTREET
S10S11 S12S13 S14 S15 S16S17 S18
Handicapped
Parking
Handicapped
Parking
120
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Attachment C
Page 1
`?ctoberFest 2011
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Letter from the Applicant
June 2, 2011
Detail Sheet
Request for Specific Use Permit:
Section 45.14 (b)
i. Promoter information
Dana Davis, President
Southlake Chamber of Commerce
1501 Corporate Circle, Suite 100
Southlake, TX 76092 -5957
ii. Mass Gathering Area
Oktoberfest is to be held at Southlake Town Square in the public parks area, located in Southlake,
Texas. A map of the event area is attached [ Octoberfest 2011 v5.jpg]
We are reapplying for an SUP because this year's event footprint has been modified from
prior years. The 2011 event space will encompass the area used in previous years, plus the west
section of Main Street extending toward Carroll Ave. The added area is indicated on the event area
map as "New Area." This additional section will be used for a Sports Zone, with food sales and a
GoVision large screen jumbotron -style television and additional vendor and /or entertainment
space.
We will be adding several new promotional signs this year. There will be two electronic
message boards outside the boundaries of the event. The signs are supplied by Buyers Barricades,
and are as shown in the attached photo [Electronic sign.jpg]. The signs will be located on Hwy
114 before the Carroll Ave. exit, one on the eastbound and one on the westbound side. The signs
will be in position and working beginning on 9/27, and will be removed the morning of 10/3. We
are filing an Application for Use of State of Texas Right of Way for Temporary Signs with
TxDOT.
There will also be small signs, of the type used for public notices, giving directions for
event parking. These will be placed along N. Carroll Avenue, and at Town Square entrances and
we are requesting permission to place these directional signs in the median on N. Carroll Ave. at
Federal Way and Main Street to allow for adequate notice and to improve flow of traffic.
We will be adding banners to be displayed above the right of way in two locations on Main
Street, shown in the attached Location_ of banners.jpg. These banners will be attached by cable to
the existing anchors on the buildings (the same anchors that are used to attach Town Square's
holiday decorations). They will be put in place two weeks before the start of the event, and will be
removed the Monday after the event. The banners will be a maximum of 6' x 65', and will have a
minimum street clearance as required by Southlake DPS and Town Square. The location at Main
Street and State Street would be changed the Friday morning of Oktoberfest to reflect the
designation of the area west of this location on Main Street as the "[Sponsor Name] Sports Zone"
and will include the Oktoberfest logo and perhaps the sports zone sponsor logo.
Although not yet designed, initial banners will have the Oktoberfest logo and language
similar to the following:
"JOIN US AT THIS YEAR'S SOUTHLAKE OKTOBERFEST
SEPTEMBER 30 — OCTOBER 2
SOUTHLAKE TOWN SQUARE"
The banner that hangs on the Rustin Pavilion will be in place for that same two -week period. We
will work with the City of Southlake regarding placement of banners on Main Street and Rustin
Pavilion and will seek their assistance with that placement.
Case No. Attachment C
ZA11 -024 Page 2
We request that the Specific Use Permit for this event be approved in perpetuity, until such
time as there are changes in the scope of what has been approved.
ill. Maximum Number of Patrons
We estimate attendance of up to 55,000 over the course of the three days. There are no plans to
control the number of attendees, as estimated attendance is within the limits of what the area can
reasonably accommodate.
iv. Dates and Times
Friday, September 30 5:00 pm 11:00 pm
Saturday, October 1 10:00 am —11:00 pm
Sunday, October 2 12:00 pm — 5:00 pm
v. Previous Mass Gatherings
This year marks the tenth annual Southlake Oktoberfest event. Plans essentially duplicate previous
years' events, except where noted.
1) Safety Issues
• Promoter's preparations
The Boy Scouts of America have been contracted to handle all trash cleanup during
the dates of September 30 through October 2. The same group handled cleanup in
previous years. In addition, staff and other volunteers will assist with additional
cleanup as necessary. Portable toilets, including handicapped accessible, will be
within the event area. All food vendors will have appropriate licensing and
insurance, and will manage their own cleanup.
• Security
All security and traffic control is being handled directly through Southlake's
Department of Public Safety and paid for by the Southlake Chamber of Commerce,
as in previous years. Traffic control is not an issue with the Town Square Parking
Garages. Security shifts will be scheduled directly through DPS.
• Minors
Minors are welcome to attend the event. With regard to alcohol, persons of legal
drinking age will be required to show identification when purchasing food and
beverage tickets. They will be provided a wristband that designates them as being
over 21. Any worker who has a question regarding an individual's legal eligibility
to purchase alcohol will request that individual to present their identification a
second time.
All information is provided by promoter, and therefore, based on his /her best
information and belief.
• Water Supply
Water supply requirements listed in the ordinance are not applicable because the
event occurs in Southlake Town Square where city water is readily available.
• Toilet Facilities
We request a variance from the toilet facilities listed in the ordinance. We will
provide 21 portable toilets within the festival area, a sufficient number based on the
number of people expected to attend. The portable toilets will be provided by
Chamber and will be maintained in a sanitary manner during the event.
• Minimum Area
We request a variance to the minimum area required in the ordinance because it is
not applicable. The Southlake Town Square site provides plenty of space for the
attendees.
• Solid Waste Facilities
Case No. Attachment C
ZA11 -024 Page 3
Southlake Parks and Recreation will place an adequate number of 55- gallon drums
at the event. As stated in Section 3 -52 (c), the Boy Scouts will handle the
maintenance of these drums during the event as they did last year.
Noise Control
Noise control requirements are not applicable because of City Ordinance No. 778.
Food Sanitation
All food vendors will be required to comply with all current health codes.
• Medical and Nursing Care
Southlake DPS will provide medical care and will comply with all current medical
requirements.
2) Diagram
See attached
3) Performers
Several performers are scheduled to perform, including LeFreak. Additionally, other live
bands as well as local community group entertainment will be on hand. Although many are
paid performers, some are free. Addresses for all performers are not available.
4) Property Address
See Section 45.14 (b) (ii)
5) Owner Agreement
Southlake Town Square is currently working on the agreement. It will be provided to the
City of Southlake upon its completion.
Respectfully submitted,
Dana Davis
President
Case No. Attachment C
ZA11 -024 Page 4
Oktoberfest Directional Parking Sign Plan for
N. Carroll Ave. and E. Southlake Blvd.
N. Carroll Avenue
1. Main Street— Median w/ arrow left and East side w/ arrow right (Blue)
2. Prospect Street — East side w/ arrow right (Red)
3. Federal Way — Median w/ arrow left and East side w/ arrow right (Green)
4. State Hwy 114 East Access Rd. — South side w/ arrow right (Yellow)
5. State Hwy 114 West Access Rd. — North side w/ arrow left (Blue)
E. Southlake Boulevard
6. Central Avenue — South side w/ arrow left and North side w/ arrow right (Green)
* The applicant is aware that the directional signs cannot be placed in the public right of way, however, if approved,
they have received permission from the City Engineer to place two of their signs in the median along Carroll Avenue
at Federal Way and at Main Street. Pursuant to Section 5.2.5 of Sign Ordinance 704, as amended, permission may
be granted by the City for public purposes. These signs are intended to direct traffic to parking areas.
Case No. Attachment C
ZA11 -024 Page 5
Letter from Southlake Town Square
S OUTHLAK E
TOWN S QU A RE
June 1, 2011
To Whom It May Concern:
Please accept this letter as confirmation that Inland Southwest Management,
LLC, representing Southlake Town Square, supports the Southlake Chamber of
Commerce Oktoberfest from September 30 through October 2, 2011.
Please feel free to contact me at 817- 329 -5566 if you have any questions or
concerns.
Regards,
Timothy oorehead
General Manager
INLAND SOUTHWEST MANAGEMENT LLC
1256 MAIN STREET, SUITE 244, SOUTH LAKE, TEXAS 76092
TELEPHONE (817) 329-5566 FAX (817) 310 -0773
A Development By COOPER & STEBBINS
Case No. Attachment C
ZA11 -024 Page 6
Surrounding Property Owners
Oktoberfest — Southlake Town Square
8
7 9 2
1
172 "
17
72 170 178
51 52
53 73
5 66
7
32
49 50 8 69
33 168
62
0
164 63 29 40 38
26 36 169 O 167
173
25 24 46 q
174 9 47 41 4 5 1 74 166
21 44 8 79
10 48 2 ® 7 76 75 81 82 165
-L 176 15
n17 6 17 18 4 3 6 14 13 N12 16
1 aft
134
133
132
131
130
129
128
167
135
127
126
125
124
123
122
78
110
109
74 N M V �lI
108
107
106
105 36
104
103
102 81
79 1 1 101
I�I�
82
Case No. Attachment D
ZA11 -024 Page 1
SPO #
Owner
Zoning
Land Use
Acres
Response
1.
Southlake, City Of
SP1
Town Center
3.73
NR
2.
Gateway Church
NRPUD
Public /Semi - Public
82.01
NR
3.
Cambridge 114 Inc
SP2
Office Commercial
3.06
NR
4.
Cambridge 114 Inc
SP2
Office Commercial
5.08
NR
5.
Cambridge 114 Inc
SP2
Office Commercial, Medium
Density Residential
4.29
NR
6.
1575 E Southlake Llc
SP1
Office Commercial
1.44
NR
7.
Greenway - Carroll Road Prtnrs
C3
Town Center, Town Center
7.09
NR
8.
Greenway - Carroll Road Prtnrs
C3
Town Center
1.12
NR
9.
Slts Land Lp
DT
Town Center, Town Center
0.92
NR
10.
Greenway - Southlake Office Prtn
SP1
Office Commercial
1.99
NR
11.
Miron, Gary A& Janice L
C2
Office Commercial
0.54
NR
12.
Malik, Nalia & Shezad
B1
Office Commercial
0.63
NR
13.
Jonanna Development Llc
SP1
Office Commercial
1.10
NR
14.
Bruton, Paul R & Doreen
SP2
Office Commercial
1.02
NR
15.
Carroll /1709 Ltd
SP2
Town Center
8.67
NR
16.
Carroll /1709 Ltd
SP2
Town Center
7.38
NR
17.
Southlake, City Of
SP2
Town Center
0.78
NR
18.
Carroll /1709 Ltd
SP2
Town Center
8.93
NR
19.
Town Square Ventures Lp
DT
Town Center
0.42
NR
20.
Town Square Ventures Lp
DT
Town Center
0.38
NR
21.
Town Square Ventures Lp
DT
Town Center
4.33
NR
22.
Town Square Ventures Lp
DT
Town Center
0.34
NR
23.
Town Square Ventures Lp
DT
Town Center
0.67
NR
24.
Town Square Ventures Lp
DT
Town Center
0.28
NR
25.
Town Square Ventures Lp
DT
Town Center
0.58
NR
26.
Town Square Ventures Lp
DT
Town Center
4.08
NR
27.
Town Square Ventures Lp
DT
Town Center
0.75
NR
28.
Slts Grand Avenue II Lp
DT
Town Center
0.48
NR
29.
Slts Grand Avenue II Lp
DT
Town Center
1.42
NR
30.
Slts Grand Avenue II Lp
DT
Town Center
0.56
NR
31.
Slts Grand Avenue II Lp
DT
Town Center
0.40
NR
32.
Slts Grand Avenue II Lp
DT
Town Center
1.86
NR
33.
Southlake, City Of
DT
Town Center
1.97
NR
34.
Town Square Ventures Lp
DT
Town Center
0.67
NR
35.
Town Square Ventures Lp
DT
Town Center
0.48
NR
36.
Slts Grand Avenue Lp
DT
Town Center
2.44
NR
37.
Slts Grand Avenue Lp
DT
Town Center
0.58
NR
38.
Southlake, City Of
DT
Town Center
1.37
NR
39.
Slts Grand Avenue Lp
DT
Town Center
0.43
NR
40.
Slts Grand Avenue Lp
DT
Town Center
0.60
NR
41.
Town Square Ventures Lp
DT
Town Center
0.39
NR
42.
Town Square Ventures Lp
DT
Town Center
0.38
NR
43.
Town Square Ventures Lp
DT
Town Center
0.27
NR
44.
Town Square Ventures Lp
DT
Town Center
3.62
NR
45.
Town Square Ventures Lp
DT
Town Center
0.33
NR
46.
Southlake, City Of
DT
Town Center
0.69
NR
47.
Southlake, City Of
DT
Town Center
0.81
NR
48.
Southlake, City Of
DT
Town Center
0.94
NR
49.
Town Square Ventures Lp
SP1
Town Center
2.66
NR
50.
United States Postal Service
SP1
Town Center
2.97
NR
51.
Southlake, City Of
DT
Town Center
1.72
NR
Case No. Attachment D
ZA11 -024 Page 1
52.
Southlake, City Of
DT
Town Center
1.70
NR
53.
H & C Southlake Hilton Llc
DT
Town Center
3.72
NR
54.
Slts Grand Avenue Lp
DT
Town Center
0.26
NR
55.
Slts Grand Avenue Lp
DT
Town Center
0.22
NR
56.
Slts Grand Avenue Lp
DT
Town Center
0.19
NR
57.
Slts Grand Avenue Lp
DT
Town Center
0.24
NR
58.
Slts Grand Avenue Lp
DT
Town Center
0.40
NR
59.
Slts Grand Avenue Lp
DT
Town Center
0.23
NR
60.
Southlake, City Of
DT
Town Center
0.34
NR
61.
Slts Grand Avenue Lp
DT
Town Center
0.25
NR
62.
Slts Grand Avenue Lp
DT
Town Center
0.01
NR
63.
Slts Grand Avenue Lp
DT
Town Center
0.01
NR
64.
Slts Grand Avenue Lp
DT
Town Center
0.01
NR
65.
Slts Grand Avenue Lp
DT
Town Center
0.01
NR
66.
Slts Grand Avenue Lp
DT
Town Center
0.75
NR
67.
Slts Grand Avenue Lp
DT
Town Center
0.51
NR
68.
Slts Grand Avenue Lp
DT
Town Center
0.22
NR
69.
Slts Grand Avenue Lp
DT
Town Center
2.96
NR
70.
Slts Grand Avenue Lp
DT
Town Center
0.20
NR
71.
Slts Grand Avenue Lp
DT
Town Center
0.42
NR
72.
Slts Grand Avenue Lp
DT
Town Center
2.90
NR
73.
Slts Grand Avenue Lp
DT
Town Center
2.55
NR
74.
Southlake, City Of
DT
Town Center
2.07
NR
75.
Town Square Ventures Iv Lp
DT
Town Center
0.47
NR
76.
Town Square Ventures Iv Lp
DT
Town Center
0.92
NR
77.
Town Square Ventures Iv Lp
DT
Town Center
0.28
NR
78.
Slts Block 22 Lp
DT
Town Center
0.40
NR
79.
Town Square Ventures Iv Lp
DT
Town Center
1.66
NR
80.
Southlake, City Of
DT
Town Center
0.09
NR
81.
Town Square Ventures V Lp
DT
Town Center
1.10
NR
82.
Town Square Ventures Lp
DT
Town Center
2.27
NR
83.
Early, Fidelma
DT
Town Center
0.07
NR
84.
Farhat, Ashley S
DT
Town Center
0.06
NR
85.
Colvin, John F Etux Brenda R
DT
Town Center
0.06
NR
86.
Mills, Michael D Etux Rita
DT
Town Center
0.06
NR
87.
Wang, Tzuchung S & Julia Huang
DT
Town Center
0.06
NR
88.
Lewis, Terry W Etux Debra K
DT
Town Center
0.06
NR
89.
Pekowski, Raymond J Etux Linda
DT
Town Center
0.06
NR
90.
Hale, Genevieve Etvir John
DT
Town Center
0.06
F
91.
Kienast, Joseph P Etux Deanna
DT
Town Center
0.06
NR
92.
Nelson, Kenneth R & Sharon
DT
Town Center
0.06
NR
93.
Posey, James H
DT
Town Center
0.06
NR
94.
Schirle, Joseph LJr
DT
Town Center
0.06
NR
95.
Vance, Frederick Etux Carol
DT
Town Center
0.06
NR
96.
Talkington, Timothy J
DT
Town Center
0.06
NR
97.
R & K Lehmann Investments
DT
Town Center
0.06
NR
98.
Julia, Thomas Etux Mary Jane
DT
Town Center
0.06
NR
99.
Durant, Tom & Susan Durant
DT
Town Center
0.13
NR
100.
Brownstone At Town Square Lp
DT
Town Center
0.16
NR
101.
Brownstone At Town Square Lp
DT
Town Center
0.07
NR
102.
Muns, Ludmilla
DT
Town Center
0.04
NR
103.
Pote, C Edwina
DT
Town Center
0.04
NR
104.
Torres, Carlos
DT
Town Center
0.04
NR
105.
Zagar Revocable Trust
DT
Town Center
0.06
NR
Case No. Attachment D
ZA11 -024 Page 1
106.
Visosky, Mark
DT
Town Center
0.07
NR
107.
Winfrey, Jayne A
DT
Town Center
0.07
NR
108.
Chu, Edward
DT
Town Center
0.07
NR
109.
Ryne, Wallace R
DT
Town Center
0.08
NR
110.
Francis, Tim D Etux Pamela D
DT
Town Center
0.09
NR
111.
Faulkner, Sandra Potter
DT
Town Center
0.09
NR
112.
Angeluna Properties Llc
DT
Town Center
0.08
NR
113.
Smith, Pete
DT
Town Center
0.08
F
114.
Fout, April R Etvir George D
DT
Town Center
0.08
NR
115.
Osorio, Federico G Etux Paula
DT
Town Center
0.08
NR
116.
Martin, John Etux Patricia D
DT
Town Center
0.08
NR
117.
Shetterly, Mark Etux Kathern
DT
Town Center
0.08
NR
118.
Stebbins, Brian R
DT
Town Center
0.07
NR
119.
Teeuws, John
DT
Town Center
0.07
NR
120.
Biersmith, Mark A & Sally A
DT
Town Center
0.07
F
121.
Jones, Brent M Etux Dana
DT
Town Center
0.08
NR
122.
Brownstone At Town Square Lp
DT
Town Center
0.12
NR
123.
Arnold, William Etux Joanna
DT
Town Center
0.08
NR
124.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
125.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
126.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
127.
Brownstone At Town Square Lp
DT
Town Center
0.05
NR
128.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
129.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
130.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
131.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
132.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
133.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
134.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
135.
Brownstone At Town Square Lp
DT
Town Center, Town Center
0.65
NR
136.
Brownstone At Town Square Lp
DT
Town Center
0.13
NR
137.
Brownstone At Town Square Lp
DT
Town Center
0.09
NR
138.
Brownstone At Town Square Lp
DT
Town Center
0.08
NR
139.
Brownstone At Town Square Lp
DT
Town Center
0.07
NR
140.
Brownstone At Town Square Lp
DT
Town Center
0.08
NR
141.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
142.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
143.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
144.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
145.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
146.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
147.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
148.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
149.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
150.
Brownstone At Town Square Lp
DT
Town Center
0.06
NR
151.
Brownstone At Town Square Lp
DT
Town Center
0.08
NR
152.
Brownstone At Town Square Lp
DT
Town Center
0.08
NR
153.
Pennington, Brent & Harriet P
DT
Town Center
0.10
NR
154.
Fields, Jennifer A
DT
Town Center
0.06
NR
155.
Squires, Jonathan Etux Amy
DT
Town Center
0.06
NR
156.
Coons, Robert & Kathy
DT
Town Center
0.06
NR
157.
Alexander, Stanley Etux Lisa
DT
Town Center
0.06
NR
158.
Ahern, Timothy & Leonor Ahern
DT
Town Center
0.08
NR
159.
Brownstone At Town Square Lp
DT
Town Center
0.13
NR
Case No. Attachment D
ZA11 -024 Page 1
160.
Brownstone At Town Square Lp
DT
Town Center
0.10
NR
161.
Brownstone At Town Square Lp
DT
Town Center
0.12
NR
162.
Kile, Cindie
SF20A
Medium Density Residential
0.47
NR
163.
Schlitz, Carl Etux Adrianne
SF20A
Medium Density Residential
0.57
NR
164.
Dowdy, Robert Wesley
SF20A
Medium Density Residential
0.66
NR
165.
7330 Fair Oaks Blvd Prt Etal
C3
Town Center
2.36
F
166.
Goldfish (De) Lp
C3
Town Center
4.66
NR
167.
Hd Development Propertiex, Lp
C3
Town Center
11.60
NR
168.
Slts Land Lp
DT
Town Center, Town Center
5.35
NR
169.
Brownstone At Town Square Lp
DT
Town Center
4.31
NR
170.
Chesapeake Land Dev Co Llc
AG
Mixed Use
3.09
F
171.
Slts Grand Avenue Lp
DT
Town Center
0.27
NR
172.
Slts Land Lp
DT
Town Center
13.48
NR
173.
Mendez Ltd
AG
Medium Density Residential
2.91
NR
174.
Strunck, Juergen F Etux Gisela
AG
Office Commercial, Medium
Density Residential
3.27
NR
175.
Strunck, Juergen F Etux Gisela
DT
Office Commercial, Medium
Density Residential
0.31
NR
176.
Prade, C A Jr Etux Anita Est
AG
Office Commercial, Medium
Density Residential
15.42
NR
177.
H D Development Properties Lp
C3
Town Center
0.20
NR
178.
Chesapeake Land Dev Co Llc
AG
Mixed Use
8.08
F
179.
Chesapeake Land Dev Co Llc
AG
Mixed Use
1.11
F
180.
1 Shamrock Pipeline Corp, The
C3
Town Center
0.41
F
Responses: F: In Favor O: Opposed To U: Undecided
Notices Sent: Seventy -seven (77)
Responses Received: Six (6) - Attached
Case No.
ZA11 -024
NR: No Response
Attachment D
Page 1
06/01 /2011 08:11 FAK
Notification Response Form
ZA11 -024
Meeting Date: June 9, 2011 at 6:20 PM
Hale, Genevieve Etvir John
1520 Main St
Southlake Tx, 76002
39618E 21 21
2001 /001
PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY
BEFORE THE START OF THE SCHEDULED PUBLIC HEARING.
Being the owner(s) of the property so noted above, are hereby
(in favor of D I
opposed to undecided about
(circle or underline one)
the proposed Zoning Change and Concept Plan referenped above.
Space for comments regarding your position:
Signature:
Additional Signature:
Printed Narne(s): Q-3 A1x6rVt>5:7 \1e IV
Must be pmparty owner(&} whose names) are printed attop. Otherwise contoot
Phone Number (optional):
Date: tf
Date:
i PlannIrlb Department. One form per
Case No. Attachment E
ZA11 -024 Page 1
Notification Response Form
ZA11 -024
Meeting Date: June 9, 2011 at 6:30 PM
Biersmith, Mark A & SalltfA �y�
1589 Main St 4
Southlake Tx, 76092
396188 24 20
PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY
BEFORE THE START OF THE SCHEDULED PUBLIC HEARING.
Being the owner(s) of the property so noted above, are hereby
in favor of opposed to undecided about
(circle or underline one)
the proposed Zoning Change and Concept Plan referenced above.
Space for comments regarding your position:
Signature: Date:
Additional Signature: Date:
Printed Name(s):
Must be property owner(s) whose name(s)
at top. Otherwise contact the
Phone Number (optional):
form per property.
Case No. Attachment E
ZA11 -024 Page 2
Jun 0 7 11 0 : Nustar Gra pevine 8174811514 p.1
Notifica #ion Response Form
7-All -024
Meeting Date: June 9, 2011 at 6.36 PM
PO Box 780339
San Antonio Tx 78278
PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY
BEFORE THE START OF THE SCHEDULED PUBLIC HEARING.
Being the owner(s) of the property so noted above, are hereby
in favor of opposed to undecided about
(circle or underline one)
the proposed Zoning Change and Concept Plan referenced above.
Signature: Date
Additional Signature:
Printed Name(s):
Must he Pmpety owtrer(s) wage names)
attoP• Othenvisecontact the Planrdng
Phone Number (optional)_
Case No.
ZA11 -024
Date:
P- P►h•
Attachment E
Page 2
Space for comments regarding your position:
Jun, 6. 2011 4 :1'6FM
Notification Response Form
ZAI 1 .024
Meeting Date: June S, 2011 at 6:30 PM
Chesapeake Land Dev Co Lie
0100 N Western Ave
Oklahoma City Ok,. 7311 a
A 481 X
Ro. 2153 P. 3
PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX. OR HAND DELIVERY
BEFORE THE START OF THE SCHEDULED PUBLIC HEARING.
Being the owner(s) of the property so noted above, are hereby
in favor of opposed to undecided about
{circle or underline one}
the proposed Zoning Change and Concept Plan referenced above.
Space for comments regarding your position:
By- Chesapeake Land Development Co. L.L.C., an Oklahoma Limited Liability Company
By: Chesapeake Operating, Inc., as its sole managing member.
Signatu �rl bate: _ t
Additional Signature: Date!
Printed Name(s Julie H. Wilson, Vice- President - Urban Development
Must be property owners) whose name(s) are printed al top. Qtherwilse comae€ the Planning Department. One form por prapedy-
f bane Number (Optional) _ Mercedes Bolen at 817 - 502 -5633 or Erin Rolstad at 817 -502 -4739
Case No. Attachment E
ZA11 -024 Page 2
Notification Response Form
ZA11 -024
Meeting Date: June 9, 2011 at 6:30 PM
7330 Fair Oaks Blvd Prt Etal
550 Howe Ave Ste 200
Sacramento Ca, 95825
44669J 2 1
PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY
BEFORE THE START OF THE SCHEDULED PUBLIC HEARING.
Being the owner(s) of the property so noted above, are hereby
in favor of opposed to undecided about
(circle or underline one)
the proposed Zoning Change and Concept Plan referenced above.
Space for comments regarding your position:
Signature: Date:
Additional Signature:
Date:
Printed Name(s): J - 111' J P'LF� iota pl` ST,v' tNC , (,q--r U ("T?U c,
Must be property owner(s) whose name(s) are printed at top. Otherwise contact the Planning Department. Orfe form per property.
b
Phone Number (optional):
Case No. Attachment E
ZA11 -024 Page 2
Notification Response Form
ZA11 -024
Meeting Date: June 9, 2011 at 6:30 PM
Smith, Pete
1575 Main St
Southlake Tx, 76092
39618B 24 13
ReCewed
11l, 0 � 2011
P�Of�� r)
PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY
BEFORE THE START OF THE SCHEDULED PUBLIC HEARING.
Being the owner(s) of the property so noted above, are hereby
in favor of opposed to undecided about
(circle or underline one)
the proposed Zoning Change and Concept Plan referenced above.
Space for comments regarding your position:
Signature:
Additional Signature:
Printed Name(s):
Must be property owner(s) wh
name(s) are printed at top
Phone Number (optional):
Date:
Date:
Otherwise contact the Planning Department. One form per property.
Case No. Attachment E
ZA11 -024 Page 2
V* 181ILIj1lC@701 ILI[CafiQ110
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING
FOR OKTOBERFEST LOCATED BETWEEN E. SOUTHLAKE BOULEVARD,
E. S.H. 114 AND N. CARROLL AVENUE, SOUTHLAKE, TEXAS, BEING
DESCRIBED AS PHASE I -IV, SOUTHLAKE TOWN SQUARE, MORE FULLY
AND COMPLETELY DESCRIBED IN EXHIBIT "A ", AND AS DEPICTED ON
THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, a Specific Use Permit for a mass gathering for Oktoberfest has been requested by a
person or corporation having a proprietary interest in the property zoned as "DT" Downtown District; and,
WHEREAS, in accordance with the requirements of Section 45.1 (36) of the City's Comprehensive
Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices
by publication and otherwise, and have afforded the persons interested and situated in the affected area and
in the vicinity thereof; and,
WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use
Permit is in the best interest of the public health, safety, morals and general welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS:
SECTION 1.
A Specific Use Permit is hereby granted for a mass gathering for Oktoberfest, on property within the City Of
Southlake, Texas, located between E. Southlake Boulevard, E. S.H. 114 and N. Carroll Avenue, Southlake,
Texas, location being described as Phase I -IV, Southlake Town Square, an addition to the City of Southlake,
Tarrant County, Texas, more fully and completely described in Exhibit "A ", and as depicted on the approved
Site Plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the
provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The
following specific requirements and special conditions shall be applicable to the granting of this Specific Use
Permit: Approved for a period of three (3) years with the Director of Planning and Development Services
having the ability to review conditions and provide revocability at their discretion; and pursuant to the staff
report dated June 15, 2011.
Case No. Attachment F
ZA11 -024 Page 1
AX01Cal0t+4
This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS 21 DAY OF JUNE, 2011.
CITY OF SOUTHLAKE
By:
John Terrell, Mayor
ATTEST:
Alicia Richardson, TRMC
City Secretary
Case No. Attachment F
ZA11 -024 Page 2
W:1:I1 1krel
Property within the City Of Southlake, Texas, located between E. Southlake Boulevard, E. S.H. 114 and
N. Carroll Avenue, Southlake, Texas, location being described as Phase I -IV, Southlake Town Square, an
addition to the City of Southlake, Tarrant County, Texas.
Case No. Attachment F
ZA11 -024 Page 3
1WN:11 1No 3
Case No. Attachment F
ZA11 -024 Page 4
'9ctoberFest 2011
■ G,-, ■ F-d ❑ Beep ■ rck- ■ chA—, ■ V-d , ❑ Sn .... V
June 2, 2011
Detail Sheet
Request for Specific Use Permit:
Section 45.14 (b)
i. Promoter information
Dana Davis, President
Southlake Chamber of Commerce
1501 Corporate Circle, Suite 100
Southlake, TX 76092 -5957
ii. Mass Gathering Area
Oktoberfest is to be held at Southlake Town Square in the public parks area, located in Southlake,
Texas. A map of the event area is attached [ Octoberfest 2011 v5.jpg]
We are reapplying for an SUP because this year's event footprint has been modified from
prior years. The 2011 event space will encompass the area used in previous years, plus the west
section of Main Street extending toward Carroll Ave. The added area is indicated on the event area
map as "New Area.." This additional section will be used for a Sports Zone, with food sales and a
GoVision large screen jumbotron -style television and additional vendor and /or entertainment
space.
We will be adding several new promotional signs this year. There will be two electronic
message boards outside the boundaries of the event. The signs are supplied by Buyers Barricades,
and are as shown in the attached photo [Electronic sign.jpg]. The signs will be located on Hwy
114 before the Carroll Ave. exit, one on the eastbound and one on the westbound side. The signs
will be in position and working beginning on 9/27, and will be removed the morning of 10/3. We
are filing an Application for Use of State of Texas Right of Way for Temporary Signs with
TxDOT.
There will also be small signs, of the type used for public notices, giving directions for
event parking. These will be placed along N. Carroll Avenue, and at Town Square entrances and
we are requesting permission to place these directional signs in the median on N. Carroll Ave. at
Federal Way and Main Street to allow for adequate notice and to improve flow of traffic.
We will be adding banners to be displayed above the right of way in two locations on Main
Street, shown in the attached Location _banners. jpg. These banners will be attached by cable to
the existing anchors on the buildings (the same anchors that are used to attach Town Square's
holiday decorations). They will be put in place two weeks before the start of the event, and will be
removed the Monday after the event. The banners will be a maximum of 6' x 65', and will have a
minimum street clearance as required by Southlake DPS and Town Square. The location at Main
Street and State Street would be changed the Friday morning of Oktoberfest to reflect the
designation of the area west of this location on Main Street as the "[Sponsor Name] Sports Zone"
and will include the Oktoberfest logo and perhaps the sports zone sponsor logo.
Although not yet designed, initial banners will have the Oktoberfest logo and language
similar to the following:
"JOIN US AT THIS YEAR'S SOUTHLAKE OKTOBERFEST
SEPTEMBER 30 — OCTOBER 2
SOUTHLAKE TOWN SQUARE"
The banner that hangs on the Rustin Pavilion will be in place for that same two -week period. We
will work with the City of Southlake regarding placement of banners on Main Street and Rustin
Pavilion and will seek their assistance with that placement.
Case No. Attachment F
ZA11 -024 Page 5
We request that the Specific Use Permit for this event be approved in perpetuity, until such
time as there are changes in the scope of what has been approved.
ill. Maximum Number of Patrons
We estimate attendance of up to 55,000 over the course of the three days. There are no plans to
control the number of attendees, as estimated attendance is within the limits of what the area can
reasonably accommodate.
iv. Dates and Times
Friday, September 30 5:00 pm 11:00 pm
Saturday, October 1 10:00 am —11:00 pm
Sunday, October 2 12:00 pm 5:00 pm
v. Previous Mass Gatherings
This year marks the tenth annual Southlake Oktoberfest event. Plans essentially duplicate previous
years' events, except where noted.
1) Safety Issues
• Promoter's preparations
The Boy Scouts of America have been contracted to handle all trash cleanup during
the dates of September 30 through October 2. The same group handled cleanup in
previous years. In addition, staff and other volunteers will assist with additional
cleanup as necessary. Portable toilets, including handicapped accessible, will be
within the event area. All food vendors will have appropriate licensing and
insurance, and will manage their own cleanup.
• Security
All security and traffic control is being handled directly through Southlake's
Department of Public Safety and paid for by the Southlake Chamber of Commerce,
as in previous years. Traffic control is not an issue with the Town Square Parking
Garages. Security shifts will be scheduled directly through DPS.
• Minors
Minors are welcome to attend the event. With regard to alcohol, persons of legal
drinking age will be required to show identification when purchasing food and
beverage tickets. They will be provided a wristband that designates them as being
over 21. Any worker who has a question regarding an individual's legal eligibility
to purchase alcohol will request that individual to present their identification a
second time.
All information is provided by promoter, and therefore, based on his /her best
information and belief.
• Water Supply
Water supply requirements listed in the ordinance are not applicable because the
event occurs in Southlake Town Square where city water is readily available.
• Toilet Facilities
We request a variance from the toilet facilities listed in the ordinance. We will
provide 21 portable toilets within the festival area, a sufficient number based on the
number of people expected to attend. The portable toilets will be provided by
Chamber and will be maintained in a sanitary manner during the event.
• Minimum Area
We request a variance to the minimum area required in the ordinance because it is
not applicable. The Southlake Town Square site provides plenty of space for the
attendees.
• Solid Waste Facilities
Case No. Attachment F
ZA11 -024 Page 6
Southlake Parks and Recreation will place an adequate number of 55- gallon drums
at the event. As stated in Section 3 -52 (c), the Boy Scouts will handle the
maintenance of these drums during the event as they did last year.
• Noise Control
Noise control requirements are not applicable because of City Ordinance No. 778.
• Food Sanitation
All food vendors will be required to comply with all current health codes.
• Medical and Nursing Care
Southlake DPS will provide medical care and will comply with all current medical
requirements.
2) Diagram
See attached
3) Performers
Several performers are scheduled to perform, including LeFreak. Additionally, other live
bands as well as local community group entertainment will be on hand. Although many are
paid performers, some are free. Addresses for all performers are not available.
4) Propertv Address
See Section 45.14 (b) (ii)
5) Owner Agreement
Southlake Town Square is currently working on the agreement. It will be provided to the
City of Southlake upon its completion.
Respectfully submitted,
Dana Davis
President
Case No. Attachment F
ZA11 -024 Page 7
S O U T H L A K E
TOWN S QUARE
June 1, 2011
To Whom It May Concern:
Please accept this letter as confirmation that Inland Southwest Management,
LLC, representing Southlake Town Square, supports the Southlake Chamber of
Commerce Oktoberfest from September 30 through October 2, 2011.
Please feel free to contact me at 817 -329 -5566 if you have any questions or
concerns.
Regards,
Timothy Moorehead
General Manager
INLAND SOUTHWEST MANAGEMENT LLC
1256 MAIN STREET, SUITE 244, SOUTHLAKE, TEXAS 76092
TELEPHONE (817) 329-5566 FAX(817)310-0773
A Development By COOPER & STEBBINS
Case No. Attachment F
ZA11 -024 Page 8