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Item 4BI w CITY OF SOUTHLAKE MEMORANDUM June 15, 2011 To: Shana Yelverton, City Manager From: Chris Tribble, Director of Community Services Subject: Approve Professional Services Contract with Schrickel, Rollins and Associates, Inc., for the design and engineering of Bicentennial Park, Phase II in the amount of $1,234,000 Action Requested: City Council review and approval of a professional services contract with Schrickel, Rollins and Associates, Inc., (SRA) for the engineering and design of Phase II of Bicentennial Park in the amount of $1,234,000. Background Information: The City Council prioritized Bicentennial Park Phase II as the No. 2 Priority in the FY 2011 SPDC CIP. Funding in the amount of $1,831,000 is approved in the FY 2011 SPDC CIP Capital Budget to begin design on the project. As you recall, SRA has performed well in the development of Bicentennial Park Phase I, as well as North Park, and is intimately familiar with the scope of the project. If approved, Terry Cheek, President of SRA will serve as the lead on this project for the consultant. The general scope of Basic Professional Services includes: • providing professional consultation and advice • furnishing customary engineering, architectural and landscape architectural services • preparation and development of construction plans and specifications • surveying • geotechnical assessments • obtaining necessary governmental approvals • assisting in bidding and negotiations • construction observation and administration services • architect's presentations at all requested meetings with the City including City Council, SPDC, Planning and Zoning, and Parks Board City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork MW Shana Yelverton, City Manager Meeting Date — June 21, 2011 Page 2 of 3 With over fifty years experience in planning, landscape design, and engineering services, SRA is recommended to perform the desired work based on their knowledge of park and ball field design and work on the previously approved Bicentennial Park Phase I and North Park projects. SRA is a full service firm with a solid reputation. They have designed and provided professional services on numerous high level park facilities in the area including, Forney Community Park in Forney, Texas Star in Euless, Wagon Wheel Park in Coppell, Hurst Community Park, C.P. Waggoner Park in Grand Prairie, Roger Williams Ballpark (Weatherford College), and the TCU baseball facility. Their current staffing and schedules are favorable and should allow for the completion of the work in a timely fashion. Based on their solid reputation, and proven experience it is staff's recommendation that the City enter into a professional services contract with SRA to perform the engineering and design of Bicentennial Park Phase II. The City Council has cancelled its July meetings, so staff has accelerated development of this contract, so that the SPDC and City Council may consider the contract at their June 21, 2011 meetings. Financial Considerations: Funding for this project in the amount of $1,831,000 was approved in the FY 2011 SPDC CIP to begin design. The proposed contract for engineering and design fees of $1,234,000 includes: • Pre - Design Phase ($91,000) • Schematic Design /Design Development ($266,000) • Construction Document ($562,000) • Construction Bidding ($34,000) • Construction Observation & Admin ($181,000) • TDLR Review /Inspection ($5,000) • Bidding Documents ($20,000) • Design Contingency ($75,000) Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Quality Development and Infrastructure and meets the corporate objective to Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: Both Parks Board and SPDC recommended Bicentennial Park Phase II as the #2 priority in the FY 2011 SPDC CIP, and recommended approval of the FY 2011 SPDC CIP and FY 2011 Capital Budget in August 2010 as part of the FY 2011 budget process. City of Southlake Values. Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork I Shana Yelverton, City Manager Meeting Date — June 21, 2011 Page 3 of 3 City Council made Bicentennial Park Phase II the #2 priority in the FY 2011 SPDC CIP, and approved the FY 2011 SPDC CIP and FY 2011 Capital Budget when they adopted the City's FY 2011 Budget in September 2010. Parks and Recreation Board recommended approval (8 -0) of the proposed contract with SRA at their June 13, 2011 meeting SPDC review and recommendation at a special SPDC meeting to be held June 21, 2011 City Council consideration at the June 21, 2011 meeting Legal Review: The proposed contract with SRA for professional services relating to Bicentennial Park is the same standard contract previously utilized for the North Park project and reviewed by the City Attorney. Alternatives: 1) Approval of the proposed contract as presented 2) Approval with modifications to the proposed contract 3) Denial of the proposed contract Supporting Documents: Copy of Bicentennial Park Phase II Concept Plan Copy of proposed contract (distributed prior to City Council meeting) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE 0 All l; " y • L-I J ' i, I L AMA =�; mine ae,r ,�.rtn — n au me ® ursrucc� e� omc l � Yy�� 7n� �ryy �7 ryry ryry ry W R r7 Fj 40*0 Igo � T ON MEN