Item 4BI w
CITY OF
SOUTHLAKE
MEMORANDUM
June 15, 2011
To: Shana Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve Professional Services Contract with Schrickel, Rollins and
Associates, Inc., for the design and engineering of Bicentennial Park,
Phase II in the amount of $1,234,000
Action
Requested: City Council review and approval of a professional services contract
with Schrickel, Rollins and Associates, Inc., (SRA) for the engineering
and design of Phase II of Bicentennial Park in the amount of
$1,234,000.
Background
Information: The City Council prioritized Bicentennial Park Phase II as the No. 2
Priority in the FY 2011 SPDC CIP. Funding in the amount of
$1,831,000 is approved in the FY 2011 SPDC CIP Capital Budget to
begin design on the project.
As you recall, SRA has performed well in the development of
Bicentennial Park Phase I, as well as North Park, and is intimately
familiar with the scope of the project. If approved, Terry Cheek,
President of SRA will serve as the lead on this project for the
consultant.
The general scope of Basic Professional Services includes:
• providing professional consultation and advice
• furnishing customary engineering, architectural and landscape
architectural services
• preparation and development of construction plans and
specifications
• surveying
• geotechnical assessments
• obtaining necessary governmental approvals
• assisting in bidding and negotiations
• construction observation and administration services
• architect's presentations at all requested meetings with the City
including City Council, SPDC, Planning and Zoning, and Parks
Board
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
MW
Shana Yelverton, City Manager
Meeting Date — June 21, 2011
Page 2 of 3
With over fifty years experience in planning, landscape design, and
engineering services, SRA is recommended to perform the desired
work based on their knowledge of park and ball field design and work
on the previously approved Bicentennial Park Phase I and North Park
projects. SRA is a full service firm with a solid reputation. They have
designed and provided professional services on numerous high level
park facilities in the area including, Forney Community Park in Forney,
Texas Star in Euless, Wagon Wheel Park in Coppell, Hurst
Community Park, C.P. Waggoner Park in Grand Prairie, Roger
Williams Ballpark (Weatherford College), and the TCU baseball
facility. Their current staffing and schedules are favorable and should
allow for the completion of the work in a timely fashion.
Based on their solid reputation, and proven experience it is staff's
recommendation that the City enter into a professional services
contract with SRA to perform the engineering and design of
Bicentennial Park Phase II.
The City Council has cancelled its July meetings, so staff has
accelerated development of this contract, so that the SPDC and City
Council may consider the contract at their June 21, 2011 meetings.
Financial
Considerations: Funding for this project in the amount of $1,831,000 was approved in
the FY 2011 SPDC CIP to begin design. The proposed contract for
engineering and design fees of $1,234,000 includes:
• Pre - Design Phase ($91,000)
• Schematic Design /Design Development ($266,000)
• Construction Document ($562,000)
• Construction Bidding ($34,000)
• Construction Observation & Admin ($181,000)
• TDLR Review /Inspection ($5,000)
• Bidding Documents ($20,000)
• Design Contingency ($75,000)
Strategic Link: This item is linked to the City's Strategy Map related to the focus area
of Quality Development and Infrastructure and meets the corporate
objective to Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: Both Parks Board and SPDC recommended Bicentennial Park Phase
II as the #2 priority in the FY 2011 SPDC CIP, and recommended
approval of the FY 2011 SPDC CIP and FY 2011 Capital Budget in
August 2010 as part of the FY 2011 budget process.
City of Southlake Values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
I
Shana Yelverton, City Manager
Meeting Date — June 21, 2011
Page 3 of 3
City Council made Bicentennial Park Phase II the #2 priority in the FY
2011 SPDC CIP, and approved the FY 2011 SPDC CIP and FY 2011
Capital Budget when they adopted the City's FY 2011 Budget in
September 2010.
Parks and Recreation Board recommended approval (8 -0) of the
proposed contract with SRA at their June 13, 2011 meeting
SPDC review and recommendation at a special SPDC meeting to be
held June 21, 2011
City Council consideration at the June 21, 2011 meeting
Legal Review: The proposed contract with SRA for professional services relating to
Bicentennial Park is the same standard contract previously utilized for
the North Park project and reviewed by the City Attorney.
Alternatives: 1) Approval of the proposed contract as presented
2) Approval with modifications to the proposed contract
3) Denial of the proposed contract
Supporting
Documents: Copy of Bicentennial Park Phase II Concept Plan
Copy of proposed contract (distributed prior to City Council meeting)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
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