Item 6F
Oktoberfest 2011 Community Event Participation Agreement
Item 6.F
Community Event Participation Policy
Approved by City Council on October 21, 2008
Established criteria to evaluate applications for City participation in community events
$50,000 was budgeted
Oktoberfest 2011
Application is from Southlake Chamber of Commerce
September 30th - October 2nd, 2011 in Southlake Town Square.
Oktoberfest is a three day arts and crafts festival coordinated by the Southlake Chamber of Commerce. The event is free to the public and offers local unique artists, children’s arts
and crafts, food and beverages, and ongoing entertainment.
Oktoberfest 2011
The application identifies the staffing and equipment necessary to support the event.
The costs for staff & advertising efforts have been estimated and included in the totals.
Oktoberfest 2011
Southlake Chamber of Commerce will be required to provide a 50/50 match of contributions by the City.
Request will be based on actual costs incurred, not to exceed $10,000.00 which is 50% of the estimated cost of $20,000.00.
The Southlake Chamber of Commerce would be responsible for incurring the cost for damage to any equipment should it occur during their use as well as all other cost related to the event.
Oktoberfest 2011
In accordance with the Council adopted Community Event Participation Policy
Staff recommends approval of the Participation Agreement with the Southlake Chamber of Commerce for the 2011 Oktoberfest event, not to exceed $10,000.00 which is 50% of the estimated
cost of $20,000.00.
Item 4C
Questions?