Item 4ICITY OF
SOUTHLAK-
MEMORANDUM
June 1, 2011
To: Shana Yelverton, City Manager
From: Jim C. Blagg, Assistant City Manager /Director of Public Safety
41 -1
Subject: Approve a permit for the Bob Jones Nature Center Organization to allow
public display of the 2011 BJNCP Photo Contest photos in the Town Hall
Lobby
Action
Requested: City Council approval of a permit from the Bob Jones Nature Center
Organization to display art work in the Town Hall lobby during July.
The display will exhibit contestant submittals from the annual Bob
Jones Nature Center and Preserve Photo Contest.
Background
Information: The Display of Public Arts Policy requires a Permit for Southlake
Arts Council recommendation and City Council approval to display
art or hold a performance in City facilities.
In line with the Display of Public Arts Policy, the Bob Jones Nature
Center Organization, which is a non - profit organization and is
actively involved with management and operation of the City's
nature center, has submitted a Permit to display the entries
received in this year's Bob Jones Nature Center and Preserve
Photo Contest in the Town Hall lobby for one month this summer.
The display will cover less than 30% of the floor space and will not
have any wall panels. The Permit meets the provisions of the
Display of Public Arts Policy.
Financial
Considerations: N/A
Strategic Link: This Permit is linked to the City Council Focus Areas of Quality
Development and Partnerships and Volunteerism. The Permit also
addresses the corporate objectives of providing attractive and
unique spaces for enjoyment of personal interests and providing
opportunities for partnerships and volunteer involvement.
City of Sorlthlake Lahles:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date —June 7, 2011
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41 -2
Citizen Input/
Board Review: Southlake Arts Council recommended approval (5 -0) at their May
24, 2011 meeting.
Legal Review: The Permit was reviewed previously with the Display Policy by the
City Attorney
Alternatives: Alternatives may include the following:
• City Council approve Permit as presented
• City Council approve Permit with input as desired
• City Council decision not to approve the Permit
Supporting
Documents: Permit from Bob Jones Nature Center and Preserve for
Display in Town Hall July 1 — 29, 2011.
Recommendation: City Council approval of the permit from Bob Jones Nature Center
Organization for exhibit in Town Hall lobby July 1 -29, 2011 of the
contest photos from the annual Bob Jones Nature Center Photo
Contest.
City of Sozlthlake Valves:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date —June 7, 2011
Page 3 of 3
41 -3
Southlake Arts Council
Public Art Display and /or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first -come, first - served basis. Art Exhibit Agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility Requested: Town Hall — 2 nd floor Lobby
CONTACT INFORMATION
Responsible Person: Emily Galpin, BJNCO Executive Director
Cell Phone: 817 939 1110 E -Mail Address
Address: 355 E. Bob Jones Road City: Southlake
Phone: 817 491 6333
galpineh(a)_verizon.net
State: TX Zip: 76092
Alternative Contact: Debra Edmondson, President, BJNCO E -mail: debra.edmonodson(cDgmail.com
DISPLAY or PERFORMANCE INFORMATION
Requested Date(s): July 1 — 29, 2011
Type of Display or Performance: Visual arts display of photos from 7 th Annual Bob Jones Nature
Center Photo Contest
Duration of the Event or Performance: 28 days
Detailed Information including a plan of needed wall or floor space for the display or performance.
Include planned activities or any equipment /special needs: The exhibit will be located in the Town
Hall lobby area. Photos from the 7 th Annual Bob Jones Nature Center & Preserve Photography Contest
will be mounted on a portable display wall which will occupy less than 30% of the floor /wall space. The
photos are 8 '/2 x 11 inch prints on simple white matte. Currently, the exhibit is on display at the Nature
Center. Previous exhibits have been displayed in the Southlake Public Library.
Organization(s) Represented: Bob Jones Nature Center Organization, Southlake Arts Council, and
Southlake Public Library
Non - Profit: Yes
Will the Display or Performance to include a fundraiser? No
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of
the exhibit, but must occur in a specific event(s)
If YES please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes
Do a majority of your members, including officers, reside in Southlake? Yes
Will the event impact any City Staff or City resources? Yes
City of Soitthlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork