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Item 4A - April 29 Joint CC and CISD Mtg.lug CITY OF SOUTHLAK.E TEXAS JOINT MEETING OF THE CITY COUNCIL AND BOARD OF TRUSTEES CARROLL ISD MEETING MINUTES: APRIL 29, 2011 LOCATION 1400 Main Street, Southlake, Texas 76092 City Council Chambers CITY COUNCIL PRESENT Mayor John Terrell, and Councilmembers Carolyn Morris, Pamela A. Muller, Jeff Wang and Al Zito. CITY COUNCIL ABSENT Mayor Pro Tem Laura K. Hill and Deputy Mayor Pro Tem Brandon Bledsoe. BOARD OF TRUSTEES PRESENT: Board President Erin Shoupp, Board Vice President Sherri Williams, Board Secretary Craig Rothmeier and Trustees John Thane, Bernie Ausdenmoore, Read Ballew and Sue Armstrong BOARD OF TRUSTEES ABSENT: None. STAFF PRESENT City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager /Director of Public Safety Jim Blagg, Communication and Websites Manager Pilar Schank, Director of Planning and Development Services Ken Baker, Director of Public Works Robert Price, and City Secretary Alicia Richardson. WORK SESSION 1. CALL TO ORDER The meeting was called to order by Mayor Terrell at 1:03 p.m. 2A. EXECUTIVE SESSION No Executive Session held by City Council. 2B. RECONVENE No Executive Session held by City Council. 3. DISCUSS CONVEYANCE OF CISD PROPERTY RELATED TO KIRKWOOD BOULEVARD EXTENSION. Mr. Derek Citty, Assistant Superintendent for Administrative Services, presented item to Council and the Board of Trustees. JOINT CITY COUNCIL AND BOARD OF TRUSTEE CARROLL ISD MEETING MINUTES, APRIL 29, 2011 Page 1 of 2 A motion was made moved to approve the special warranty deed conveying to the City of Southlake that property interest listed in the proposed deed, related to the completion of the Kirkwood extension, and authorize the Board President to execute and deliver the deed, only after the City of Southlake has delivered to the Board properly approved and executed documents abandoning the City's easement north of Carroll Elementary School to the school district and granting the district a 99 -year encroachment agreement along Peytonville Road west of Carroll Senior High School. Motion: Trustee Armstrong Second: Trustee Ausdenmoore Ayes: Shoupp, Williams, Rothmeier, Thane, Ausdenmoore, Ballew, Armstrong Nays: None Approved: 7 -0 4. DISCUSS ABANDONMENT OF EXCESS STREET RIGHT OF WAY AT 1705 WEST CONTINENTAL BOULEVARD AND CEDE THE PROPERTY TO THE ADJACENT PROPERTY OWNER. Council took action on this item during their April 29, 2011 meeting, which was held in conjunction with the Carroll Independent School District Board of Trustees joint meeting. 5. DISCUSS RIGHT OF WAY AND UTILITY EASEMENT ENCROACHMENT AND JOINT USE AGREEMENT WITH CARROLL INDEPENDENT SCHOOL DISTRICT ON LOT 1 R, BLOCK 1 R, CARROLL HIGH SCHOOL. Council took action on this item during their April 29, 2011 meeting, which was held it conjunction with the Carroll Independent School District Board of Trustees joint meeting. 6. MEETING ADJOURNED Mayor Terrell adjourned the meeting at 1:10 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. John Terrell Mayor ATTEST: Alicia Richardson City Secretary JOINT CITY COUNCIL AND BOARD OF TRUSTEE CARROLL ISD MEETING MINUTES, APRIL 29, 2011 Page 2 of 2