1993-10-11 CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
Monday, October 11, 1993 7:30 p.m.
Board Members Present: Chairperson Janet Murphy; Members: Ann
Barnes, Frank Dorer, Rod Johnson, Carol Lee Hamilton, and Donn
Renwick.
Board Members Absent: Vicki Johnson, Mike Thompson, Mike Jureka.
City Staff Present: Shana Rice, Asst. to City Manager; Tina
Harvey, Parks and Recreation Coordinator; and Kim Bush, Secretary
to City Manager.
The meeting was called to order at 7:45 p.m. by Chairperson Murphy.
Agenda Item #2, Approval of Minutes.
Motion was made to approve the minutes of the September 13, 1993
meeting.
Motion: Rod Johnson
Second: Frank Dorer
Ayes: Johnson, Dorer, Barnes, Hamilton, Renwick, Murphy
Nays: none
Approved: 6 -0
Agenda Item #3, Administrative Comments.
- Rod Johnson reminded the Board to turn in their comments on
the revisions to the Park and Recreation Dedication
requirements.
- Carol Lee Hamilton briefed the Board on her presentation to
the Women's Division of the Southlake Chamber of Commerce
regarding the 1/2 cent sales tax election.
Some concerns /questions addressed were:
- no library
- accountability back to the City Council
- two year terms
Agenda Item #4, Consider: Lease of Park Land to Private
Individuals.
Tina Harvey explained to the Board the request she received from
Greg Vines to lease park land for the purpose of a golf driving
range.
Park and Recreation Board Meeting Minutes
October 11, 1993
Page 2
Shana Rice commented that park land was for public use and could
not be used for private commercial ventures.
Since Mr. Vines was not present at the meeting, no clear
understanding of his request or intentions were available.
The Board recommended to table this item until a written request
was received.
Agenda Item #5, Discussion Items.
1/2 Cent Sales Tax Referendum.
Janet Murphy announced that early voting would start on October 13
for the 1/2 cent sales tax referendum. She encouraged everyone to
vote early.
Park Use Policy Revisions.
Janet Murphy discussed the need to revise the Park Use Policy to
address the use of facilities without charge to other groups other
than those with non - profit status.
The Board considered that other groups which do not engage in for
profit purposes may be allowed to use the facilities without
charge. A recommendation was made to include the following wording
in the definition of a non - profit organization: "...or persons who
gather for purposes other than profiteering and /or other groups
that may be approved by the Parks and Recreation Coordinator."
Halloween Fright Night Event.
Tina Harvey discussed the Halloween event that would take place at
the park Saturday, October 30, 6:00 p.m. - Midnight, and Sunday
October 31, 5:30 p.m. - 9:30 p.m. She commented that there would
be no carnival rides. Ms. Harvey expressed the need for volunteers
to help with the event.
Fall Recreational Programs.
Tina Harvey reported that she has very poor response to the fall
recreational programs. Ms. Harvey informed the Board that she was
starting work on the spring /summer brochure.
Park Improvements.
Tina Harvey reported that:
- Landscaping is almost complete.
- pavestone and park bench are being completed by Gary Taylor.
- brush has been cleared out and is being used for mulch.
- park entrance sign is approximately 1/2 way complete.
Park and Recreation Board Meeting Minutes
October 11, 1993
Page 3
Annual Calendar of Events.
Tina Harvey reported that $2,000 has been budgeted for events. A
few ideas include:
- Christmas Tree lighting (Dec. 4)
- Earth Day - work with KSB (April 20)
- Easter egg hunt (April 30)
- May Day Festival w /music concert
- Picnic in the Park
- Halloween
The meeting was adjourned at 9:20 p.m.
net Murphy, Chai per on
ATTEST:
im Bush, Secretary to the
City Manager