1993-11-08 CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
Monday, November 8, 1993 7:30 p.m.
Board Members Present: Chairperson Janet Murphy; Members: Ann
Barnes, Frank Dorer, Carol Lee Hamilton, Rod Johnson (8:40 p.m.),
Vicki Johnson, and Mike Jureka.
Board Members Absent: Donn Renwick, Mike Thompson.
City Staff Present: Shana Rice, Asst. to City Manager; Greg Last,
Community Development Director; Tina Harvey, Parks and Recreation
Coordinator; and Kim Bush, Secretary to City Manager.
The meeting was called to order at 7:35 p.m. by Chairperson Murphy.
Agenda Item #2, Approval of Minutes.
Carol Lee Hamilton commented that reference to the "Women's Club"
in the minutes was incorrect. The minutes should reflect the
"Women's Division of the Southlake Chamber of Commerce."
Motion was made to approve the minutes as corrected.
Motion: V. Johnson
Second: Barnes
Ayes: V. Johnson, Barnes, Murphy, Dorer, Hamilton, Jureka
Nays: none
Approve: 6 -0
Agenda Item #3, Administrative Comments.
- Janet Murphy announced that the Southlake Women's Club would
be sponsoring a spaghetti supper, and they plan to give a
portion of the proceeds to the Parks and Recreation Division.
The Women's Club suggested the funds could be used for a fence
around the playground, lighting of the playground, or activity
sign out by the street. The Board was most receptive to some
kind of fence around the playground. City staff will check on
prices.
- Janet informed the Board that the Southlake Chamber of
Commerce will be donating $7,500 to the Southlake Playground
Initiative project. This donation is the result of the
Chamber's Casino night event.
Parks and Recreation Board Minutes
November 8, 1993
Page 2
- Janet Murphy expressed thanks to the Board and all those
involved with the successful campaign of the 1/2 cent sales
tax.
- Tina Harvey reported on the Halloween Carnival. Tina
commented that approximately 1000 people participated in the
two day event. She felt the attendance was low due to the
extreme cold weather.
Thank you letters need to be sent to the following
groups /individuals for their help with the carnival:
• Lions Club - Richard Kuhlman
• Women's Division Southlake Chamber of Commerce
• Sharon Hobbs
- Janet Murphy informed the Board that at the last Joint
Utilization meeting discussions were held concerning the
CISD's new school site located on Shady Oaks. Ms. Murphy
commented that the site will not be used any time soon by the
school; therefore, it could be available to use for soccer
practice fields. Volunteers will be needed to prepare the
fields for use. Other items to address include: the need for
a parking area; and, a fence around the pond.
- Tina Harvey reported that she has met with Ted Glowacki with
CISD, and we should start seeing some of the Joint Use
projects being done in January or February. The Interlocal
Agreement, however, still needs to be signed.
- Tina Harvey commented that the Parks Division is planning a
Holiday Tree Lighting event and hope to have Mayor Fickes
participate.
Agenda Item #4, Dominion Subdivision Proposed Park Facilities.
Janet Murphy explained that the Dominion is a proposed 38 acre
subdivision with 55 total residential lots. The total parkland
dedication assessed on this project is $27,500; the developers are
requesting a 50o credit for a total of $13,750.
The Dominion developers presented a proposal for 2.65 acres of park
land /open space to consist of the following:
- 2 lakes
- 60' green belt
- playground for small children - approx. 2,000 sq.ft.
- picnic tables
- park benches
- gazebo
- possible jogging trail
The Parks and Recreation Board discussed granting less than 50%
credit for the reasons listed below:
Parks and Recreation Board Minutes
November 8, 1993
Page 3
- the lakes are for aesthetic purposes and are necessary
for run -off retention
- the 60' green belt is for drainage purposes
- the playground is a small "tot lot" -- no recreational
facility /activity for older children
- no firm commitment for a jogging trail, grill, gazebo,
etc.
Motion was made to recommend to City Council that the Dominion be
given a 30% credit or $8,250.
Motion: Barnes
Second: V. Johnson
Ayes: V. Johnson, Barnes, Murphy, Dorer, Jureka, R. Johnson
Nays: Hamilton
Approved: 6 -1
Agenda Item #5, Increase in Park Dedication Fees and Formula for
determining credits for non - public facilities.
Shana Rice informed the Board that the City Council was receptive
to increasing the Park Dedication fees but they also wanted to
included a means for developers to apply for a credit.
The Board discussed their concerns with developers providing
amenities that only serve persons in their subdivisions; yet these
people will still have an impact on the City parks. The Board also
commented that credit should be considered for recreational
facilities that conform to the park master plan and should not be
given for aesthetic reasons.
Shana Rice and Greg Last suggested that staff be given a chance to
come up with a policy /formula to present to the Board at the next
meeting.
Motion was made to table the recommendation for increasing park
dedication fees until City staff has an opportunity to present to
the Board a policy /formula.
Motion: R. Johnson
Second: V. Johnson
Ayes: V. Johnson, Barnes, Murphy, Dorer, Jureka, R. Johnson,
Hamilton
Nays: none
Approved to table: 7 -0
Agenda Item #6, Discussion Items.
Tina Harvey reported on the status of the Park entrance sign.
,,
Parks and Recreation Board Minutes
November 8, 1993
Page 4
- Vicki Johnson reported on the Southlake Youth Association
(SYA) . Initially the youth association will involve combining
the baseball and softball associations together; in the
future, the basketball and soccer groups will be included. A
SYA committee has been formed, but they have not held a
meeting since the appointment of officers.
The meeting was adjourned at 10:45 p.m.
4v•. J1..
Janet Murphy, Cha rper-on
ATTEST:
S Ydroa l
Ki Bush, Secretary to the
City Manager
v.. B:PK- 93- 11.MIN /CC- PZ -PK /kb
; - ` NOU--03 -1993 16 :01 ` FROM CITY OF SOUTR KE TO 4212395 PAM
APPLICATION FOR PAR AND DITICATION
PQ. 2 of 2
Type of Applications Frriietinary plat X Final Plat
(+ If Final conforms to preiininary fill in l only)
X Development Names THE D O M I rI 10 N
2. Phase — Total Auras . , Teta1 Lots SS
Phase - , Total Acres ,- • Total Lots
3. Total Parkland Dedication Assessed*: $ 2 7 , 500 -
♦ Residential = $ 500 par Lot
* Commercial = 4 500 per Acre
4. Proposed allocation to fulfill parkland dedication requirements
Land: $ .r. Fees: $ , xmprev*ments* $
*Describe any improvements: Pi- VG -RouNO FOR SMALL
k4 0R
5. Does this development propose private parkland /open space?
Yes No -
If Yes, please describe: Total Acres, 2. 6 5 QcVVS
Proposed Recreational Facilities: J� LAYGrl2e1VN 2 LACES
6. If this development contains private parkland, open space or
recreational facilities, are you requesting partial credit toWe.rds
parkland dedication requirements? Yes X No
7. Is this development a Planned Unit Development? Yes No
e. Please note any additional information you wish to supply the Parks
Board. Feel free to reference attached text or exhibits as necos ary
9. Contact Person: ./c7 'A' M. D5 Phone: 4&J 5/a4
Firm: J!3/ D6 cencLP raxt -42/ -23e5
Address / to 5 lNDuST2 '
•
Cdcce yic[e e 76034
ZOd St0 '3NI AVM3Add SBEZtZkLJG bC :Lt EO —II —CGGt
ANNUAL HALLOWEEN HAUNTED HOUSE AND HAYRIDE
SUMMARY /REPORT
ATTENDANCE INCOME
Haunted House 10/30 - 457 people $914
10/31 - 289 people 578
Total = 746 Total = $1.492
Hayride 10/30 - 253 people $253
10/31 - 181 people 181
Total = 434 Total = $434
Movie Theatre Total = 148 Total = $148
Games Total = $518
BBQ Total = $520
Rotary Popcorn balls Total = $133
TOTAL INCOME = $3,245.00
EXPENSES (Incomplete)
City:
Space Walk (games) $475.00
Wal -Mart 90.70
Fastsigns 138.50
Pumpkins ?
Copy Connection 154.84
Organizations /Clubs 199.00
BBQ 520.00
Rotary Club 133.00
Tina Harvey:
Music Man 10.70
Lion's Club: ?
Women's Chamber: ?
Concession: ?
TOTAL EXPENSES = $1925.00
(APP.)
PROFIT = $1,320.00
(APP.)