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1999-07-27 City of Southlake, Texas MEMORANDUM July 23, 1999 TO: Billy Campbell, City Manager FROM: Shelli Siemer, Assistant to the City Manager SUBJECT: Tax Increment Reinvestment Zone issues /update Action Requested: Discussion of the Tax Increment Reinvestment Zone during the joint City Council and CISD Board of Trustees meeting on July 27, 1999. Background Information: This discussion item on the TIRZ will allow the City staff to update the City Council and CISD Board of Trustees on the issues related to the reinvestment zone including a summary of the proposed participation agreement between the CISD and City of Southlake for the school district to participate in the TIF. In June 1997, the City Council began the process of creating the Tax Increment Reinvestment Zone by setting the public hearing. In September of 1997, the City Council passed Ordinance No. 682 establishing the TIRZ boundaries and creating a Board of Directors. In December of 1997 the City Council approved the final project and financing plan. There is a 60 -day period after the final project and financing plan is adopted for the taxing entities to enter into a participation agreement with the City identifying their portion of the tax increment contributed to the TIRZ. Tarrant County, Tarrant County Hospital District and Tarrant County Junior College entered into participation agreements with the City within the 60 -day time frame to contribute 100% of their tax rate. The school district had concerns regarding their financial ability to participate in the TIF, the CISD Board of Trustees approved a resolution identifying their participation in the TIF at 0 %. Once a taxing entity has a participation agreement with the City they can always increase their level of participation in the TIF, but not decrease the level of participation. During the seven -month period of time in which the TIRZ was created and the jurisdictions were determining their level of participation, the TIRZ boundaries were increased and decreased depending on the CISD's position as to its ability to participate in the TIRZ. The project and financing plan also varied based on the ability of the CISD to participate in the TIRZ. ;lly Campbell {y 23, 1999 Page 2 At the last TIRZ Board meeting held on December 15, 1998, the board amended the project plan to include the school projects and increased the boundaries identified in the project plan to conform with Ordinance 682 -A (408 acres) to allow for school educational facilities if consistent with the State statutes. This project and financing plan approved in December by the TIRZ Board included $13.3 million for infrastructure, $54.4 million for building school facilities and $27.7 million for operating costs for school facilities. These costs are scheduled to be paid with CISD and City contributions only. Recall that there were questions regarding whether or not the TIF law allowed for the financing for construction of school facilities. The recent legislative changes in the TIF law allows for TIF funds to be paid toward project costs related to educational facilities. With this legislative change, the CISD is now ready to participate in the TIF and would like to enter into a participation agreement with the City. In order to participate in the TIF, the school must establish their level of participation in the TIF by September 1, 1999. After meeting with the CISD staff and our attorneys, they have worked through some of the issues and a draft agreement is attached to my memo. Participation Agreement - The draft of the participation agreement attached to this memo, identifies a number of important points for you to consider during your review: ➢ CISD Participation. Provides for the school district to pay into the tax increment fund at 100% of their M &O ad valorem tax rate, which is $1.34 per $100 assessed valuation. This section also provides a clause for reimbursement from the TIF funds for their contribution if there is a "negative financial impact" on the school for participating in the TIF. ➢ Reimbursement. The process of calculating the negative financial impact is complicated, but in simple terms the CISD will calculate, on an annual basis, the difference of their finances based on contributing to the TIF versus not contributing to the TIF. If there is a negative impact on the school, the TIF funds will be reimbursed back to the school and will not exceed to total annual amount paid into the TIF by the school district. The City will not obligate the school district's TIF contribution until that negative financial impact is determined. The funds left over will be part of TIF 'lly Campbell . 'v 23, 1999 " Page 3 > School District Assurances. The agreement also includes language regarding the assurances that there is no negative financial impact on the City. If reimbursing the school district the TIF funds has a negative financial impact on the City's ability to issue debt for the remaining TIF projects, or the overall bonding capabilities of the City, the agreement is null and void. ➢ Boundary. The boundaries include the 408 acres as described in Ordinance 682 -A, approved by City Council on December 2, 1997. > Use of TIF Funds. All amounts paid into the TIF by the school district (100% of M &O) will be used to pay for project costs as described in the project and financing plan. • TIRZ Board Representation. Through this agreement, the school district is asking for the right to have two voting members on the TIRZ Board. • Project Costs. The agreement as submitted includes an attached project and financing plan that has not been approved by the TIRZ Board. The project costs have increase $7.2 million dollars to include the funds for their educational facilities, and $50,000 has been added for professional services to cover attorney and consultant fees. These changes in project costs require approval from the TIRZ Board, which may hinder the ability to meet the school's September 1, 1999 deadline. Financial Considerations: This is a discussion item and there are no financial considerations to be made during this discussion. Financial issues will likely be part of the TIRZ update, but the City Council will not be asked to act on any financial matters regarding the TIRZ at this meeting. Citizen Input/ Board Review: The timeframe for approving this agreement is tight to meet the September 1, 1999 deadline. The school district has revised their project costs (as an attachment to the agreement) since the last TIRZ Board meeting, the TIRZ Board will need to reconvene and approve the revisions to the Project and Financing Plan. Once it is approved by the Board, the City Council will need to approve the project and financing plan by ordinance. This will require a first reading on August 3` and second reading on August 17 In addition, the City Council will need to consider the participation agreement, which will be placed on the August 3 agenda. Lilly Campbell •ly 23, 1999 Page 4 Legal Review: The city attorneys have been involved in the TIF process and can respond to any legal questions or issues which may arise during this discussion. Alternatives: Not applicable. Supporting Documents: Red -line strike -out version of Participation Agreement Reinvestment Zone #1, Creation Process Project & Financing Plan approved by TIRZ Board - December 15, 1998. Staff Recommendation: Staff recommends placing an item on the July 27th Joint City Council and CISD Trustees meeting agenda to discuss the Tax Increment Reinvestment Zone issues /update. Approved for Submittal to City Council: City Manager's Office City of Southlake 4144.1%14 [FOURTH] DRAFT And {06/25/9} [07/23/99] Carroll Independent School District Agreement to Participate In the Reinvestment Zone Number One, City of Southlake THIS AGREEMENT is made and entered into by and between the City of Southlake ( "City "), a municipal corporation, and the Carroll Independent School District ( "School District "), a lawfully created independent school district, of Tarrant County, Texas WITNESSETH: WHEREAS, in accordance with the provisions of the Tax Increment Financing Act, V.T.C.A., Tax Code, Chapter 311 (the "Act "), and after due notice to the School District and other taxing units levying real property taxes in the area, the City Council of the City, pursuant to Ordinance No. 682, adopted on September 23, 1997 (a copy of which is attached hereto as Exhibit A and incorporated herein by reference), and Ordinance No. 682 -A (collectively, the "Ordinance "), adopted on December 2, 1997 (a copy of which is attached hereto as Exhibit B and incorporated herein by reference) created, established and designated "Reinvestment Zone Number One, City of Southlake" ( "Reinvestment Zone ") under the Act; and WHEREAS, the School District adopted a Resolution establishing the General Conditions for Participation in the Reinvestment Zone Number One, City of Southlake, on November 17, 1997 at 0% participation; and WHEREAS, the City adopted Ordinance 690 at a meeting of the City Council on December 16, 1997, which approved and adopted a Project Plan and Financing Plan (collectively, the "Plan") for the Reinvestment Zone (a copy of which Ordinance is attached hereto as Exhibit C); and WHEREAS, the City and the School District desire to revise the Plan for the Reinvestment Zone (a copy of which is attached hereto as Exhibit D and incorporated herein by reference); and WHEREAS, the Plan includes buildings, schools and other educational facilities projects which will be owned, maintained and operated by the School District and which will benefit the Reinvestment Zone [by attracting individuals and businesses desiring to relocate to an area with an exemplary school system which includes quality academic and athletic facilities; and by increasing traffic in the City by those coming to the City to attend School District academic and athletic contests and events]; and WHEREAS, the Plan will require that the Board of the Reinvestment Zone make payments to the District in an agreed amount for the purpose of paying the costs of constructing, equipping, SCOTLR \015203 \008013 DALLAS \95910_REDLINE_4THDRAFT.DOC maintaining and/or operating one or more of the District's buildings, schools or educational facilities located in the Reinvestment Zone; and WHEREAS, conditions precedent listed in the District's November 17, 1997 resolution have either been satisfied, or are hereby waived by the District, and the District desires to increase its percentage involvement subject to the following conditions; and WHEREAS, the Act provides that each taxing unit levying taxes on real property in a reinvestment zone is not required to pay into the tax increment fund any of its tax increment produced from property located in the reinvestment zone unless such taxing unit enters into an agreement to do so with the governing body of the municipality that created the reinvestment zone; and WHEREAS, a tax increment agreement under the Act may be entered into any time before or after the reinvestment zone is created, and such agreement may include any conditions for payment of the tax increment into the fund and must specify the portion of the tax increment to be paid into the tax increment fund and the years for which that tax increment is to be paid into the tax increment fund. NOW, THEREFORE, the City and the School District, in consideration of the terms, conditions, and covenants contained herein, hereby agree as follows: Section 1. School District Obligation. The School District hereby agrees to pay into the tax increment fund established by the City for the Reinvestment Zone (the "Tax Increment Fund ") one hundred percent (100 %) of the School District maintenance and operations ( "M &O ") ad valorem tax collections on the captured appraised value of real property in the "Reinvestment Zone," which would otherwise be subject to recapture under the Texas public school finance scheme, subject to the terms and conditions listed below. Provided, however, nothing herein or below shall be interpreted to mean that the School District shall pay into the Tax Increment Fund any funds attributable to: (a) taxes levied, assessed and collected by the District on taxable property within the Tax Increment Zone for the payment of debt service on its bonds and similar obligations; (b) any funds attributable to taxes levied, assessed and collected on taxable personal property taxed by it within the Tax Increment Zone; (c) any funds which were levied by the District but were not collected; (d) any funds equal to tax refunds repaid by the School District to taxpayers owning real property in the Tax Increment Zone; (e) any funds which represent penalty, interest, or attorneys' fees on any delinquent tax payments made to the District by taxpayers owning real property in the Tax Increment Zone; or (f) any taxes uncollected by the School District due to agriculture or other exemptions. a. City Assurance. The City shall reimburse to the School District[, by a simultaneous cash transfer made at the time that the District's contribution to the Tax Increment Fund is made,] the amounts necessary to compensate the School District for any [ "]negative financial impact[ "] on the School District as a result of its -3- SCOTLR \015203 \008013 DALLAS \95910_REDLINE_4THDRAFT. DOC participation in the Reinvestment Zone, as provided in this Agreement, caused by or relating to a "change in applicable law" (as hereinafter defined); any change in the Plan or the boundaries of the Reinvestment Zone which adversely affects the School District's participation in the Reinvestment Zone; or any change in state or local school revenues which causes the School District to experience an adverse impact under the Texas public school finance program; provided, however, that the city's obligation hereunder shall not exceed the cumulative [annual] amount paid by the School District into the Tax Increment Fund; and provided further, that the city's obligation hereunder shall be reduced by the amount paid by the School District into the Tax Increment Fund that has been used for School District projects in accordance with the Plan. Each fiscal year, the School District shall calculate the amount of the negative financial impact or adverse impact, as limited above, and shall be reimbursed such amount by the City. Each such calculation shall take into account: 1) any adjustments to the amount calculated for the previous fiscal year that should be made in order to reflect the actual impact on the School District for such previous fiscal year; and 2) the negative financial impact calculated by the School District for the current fiscal year. Without limiting the generality of the foregoing, it is understood and agreed that the provisions of this Section shall apply in the event that a change in applicable law occurs which would free or increase the amount of "Robin Hood" funds received by or available to the School District but for the School District's participation in the Reinvestment Zone. b[. Methodology to Determine "Negative Financial Impact." i. The annual payment shall be calculated based only upon funds generated pursuant to the District's maintenance and operation tax rate. No District revenues generated through the District's interest and sinking fund tax rate shall be deposited in or be used to calculate the District's deposit to the Tax Increment Fund. ii. The calculation of the District's deposit in the Tax Increment Fund shall begin by multiplying the District's maintenance and operations tax rate per One Hundred Dollars ($100.00) of assessed valuation times the Captured Appraised Value Increment to determine the preliminary contribution. iii. Each year's preliminary contribution shall be reduced by an amount up to, but not in excess of, the entire payment due to the Tax Increment Fund under this Agreement as is necessary to secure for the School District an amount equal to that which the District would have received from state and local funds, net of state funding recapture, had the • District not participated in this Agreement. This reduction shall be defined as the District's "Lost M &O Funding" amount. -4- • SCOTLR \015203 \008013 DALLAS\ 95910_REDLINE_4THDRAFT. DOC iv. Prior to splitting the School District's contribution between the City and District projects, each year's Lost M &O Funding Amount shall be subtracted from the preliminary contribution and retained by the District to spend on District maintenance and operation expenditures incurred on District projects. The Lost M &O Funding Amount shall be calculated as follows: Each year, the District shall use the then current Texas Education Agency's State Funding Computer Model Template together with that year's taxable assessed value and attendance data to calculate state funding revenue, state funding recapture and other local revenue. This calculation of state and local funds, net of recapture, shall first, be made assuming District participation in the Tax Increment Fund and second shall be made assuming that the District did not participate in the Tax Increment Fund. The difference in total state and local funds, if any, resulting from these two calculations is defined as the Lost M &O Funding Amount. v. The net District Tax Increment Fund contribution shall be computed by subtracting the "Lost M &O Funding" amount from the preliminary Tax Increment Fund contribution. Each year's net District contribution amount shall be divided between the City and District projects in accordance with Section 1.h. of this Agreement. For each year in which the District invokes this subsection to reduce the amounts otherwise to be deposited to the Tax Increment Fund, the District shall serve written notice of the invocation of this paragraph and provide the details of its calculations upon the Board of Directors of the Tax Increment Reinvestment Zone and the City of Southlake, Texas on or before the payment due date. vi. The City may advise the School District of any errors or miscalculations which the School District has made. If the School District verifies that errors have in fact occurred, then the School District shall correct same. c]. Change in Applicable Law. A "change in the applicable law," as used herein, means any change in law applicable to the School District, to tax increment financing or to reinvestment zones subsequent to the date of this Agreement, including, without limitation, any change in any statutory law applicable to the School District, to tax increment financing or to reinvestment zones, or any interpretation, ruling, order, decree or court decision interpreting prior- existing or then - existing law or any future -5- SCOTLR \015203 \008013 DALLAS \95910_REDLINE_4THDRAFT. DOC law enacted during the term of this Agreement which is applicable to the School District, to tax increment financing or to reinvestment zones, provided such interpretation, ruling, order, decree or court decision is made administratively by the Comptroller of Public Accounts of the State of Texas, the Texas Attorney General, or any State agency, or by a court of competent jurisdiction. [d. School District Assurance. Should the City suffer an adverse financial impact as a result of this Agreement in that the City is unable to issue and /or finance debt for public improvements in the Reinvestment Zone, the parties agree that this Agreement shall immediately become null and void and School District shall have no further obligation to make contributions to the Tax Increment Fund. Provided, however, should the parties be unable by then - existing law to declare this Agreement null and void, then the School District's contributions to the Tax Increment Fund shall immediately revert back to zero percent participation so as to have no financial impact on City's ability to issue and finance debt for public improvements in the Reinvestment Zone. Provided, further, however, should the parties be unable by then - existing law to allow School District to reduce its contribution level, then the parties agree that the distribution of the District's contribution, as provided in paragraph Section 1.h. shall immediately revert to the following: 100% of the School District's contributions shall be used for School Improvement Projects described in Exhibit E, so as to have no financial impact on City's ability to issue and finance debt for public improvements in the Reinvestment Zone. e] 4.4. Boundary. The boundaries of the Reinvestment Zone are and shall be those boundaries described in the Ordinance, or an amendment thereto revising the boundaries duly approved by the Reinvestment Zone Board of Directors and the City Council of the City; provided, however, that the City agrees that the boundaries of the Reinvestment Zone shall not be changed to exclude any schools or educational facilities of the School District which are located within the boundaries of the Reinvestment Zone set forth in the form of the Ordinance attached hereto as Exhibits A and B, unless the Board of Trustees of the School District has first approved such boundary change; and provided further that a school district is not required to pay into the Tax Increment Fund any of the tax increment produced from property added to the Reinvestment Zone without the School District's written approval. 44 [f].Purpose and Program. Within the boundaries of the Reinvestment Zone, public infrastructure improvements, school district improvements, public parks and public facilities are to be constructed as nearly as possible in conformity with the Plan. Any additions, changes, revisions or modifications to the Plan made after the date of this Agreement may only be made by the Board of Directors of the Reinvestment Zone and the City Council of the City; provided, however, that the City agrees that it will -6- SCOTLR \015203 \008013 DALLAS \95910_REDL INE_4THDRAFT. DOC not approve any additions, changes, revisions or modifications to the Plan relating to any of the "School Improvement Projects" (as defined in Section 1.g.ii. below) included in the form of the Plan attached hereto as Exhibit C unless the Board of Trustees of the School District has first approved such addition, change, revision or modification. +e; [g]. Appraised Value. The real property within the boundaries of the Reinvestment Zone was appraised in 1998 for ad valorem tax purposes and for establishing the tax increment base referenced in Section 311.012 of the Act. r • . .. . million dollars ($ ) including deli ($ ) for issuance costs, capitalized interest, debt service, and operating reserves. g;- [h]. Use of TIF Funds. All amounts paid into the Tax Increment Fund by the School District shall be used solely to repay cash expenditures of a portion of project costs or a portion of the principal of and interest on tax increment [or other] bonds[,] or notes[, or obligations,] or school bonds issued to finance certain project costs under the Act, and to pay direct costs properly chargeable under the Act and under generally accepted accounting principles to the administration of the Reinvestment Zone, all in accordance with the Plan. [Provided, however, the City agrees and acknowledges that it shall not in any manner pledge Tax Increment Funds to incur debt for improvements in the Reinvestment Zone.] It is specifically understood and agreed that even though additional or other projects may be included in the Plan, the funds contributed by the School District to the Tax Increment Fund shall and may be used only for the projects described in Exhibit E attached hereto and incorporated herein by reference for all purposes. Further, the funds contributed by the School District to the Tax Increment Fund shall and may be used only in the following proportions: i. 13.3% of the School District's contributions shall be used for the Public Infrastructure Projects described in Exhibit E; and ii. 86.7% of the School District's contributions shall be used for School Improvement Projects described in Exhibit E all as more specifically described in the Plan. {The City expressly agrees that any • -7- SCOTLR \015203 \008013 DALLAS \95910 REDLINE 4THDRAFT.DOC Such funds may be budgeted and expended in any subsequent year following receipt for such purposes as are set forth herein. In addition, it is specifically understood and agreed that the School District shall also be reimbursed from the Tax Increment Fund for its actual costs associated with the creation[, operation and administration] of the Reinvestment Zone, including its reasonable attorneys' fees, [financial advisor fees,] consultants' fees and other professional fees[, in an amount not to exceed $50,000 per fiscal year.144 444 [i]. Limits of Obligation of the School District. Except for payment to the Tax Increment Fund of one hundred percent (100 %) of the School District M &O ad valorem tax collections on the captured appraised value of real property in the "Reinvestment Zone" subject to the terms and conditions set forth herein, the School District shall have no obligation for any costs or expenses associated with the operation of the Reinvestment Zone, including, without limitation, any obligation to pay or repay any debt issued by the City, the Reinvestment Zone, or the Board of Directors of the Reinvestment Zone relating to the Reinvestment Zone or any costs associated with the operation of Reinvestment Zone or any projects relating thereto. 4-i-'- [j]. Limit of School District's Obligation - City Participation. The School District shall have no obligation to make contributions to the Tax Increment Fund in the event the City, for any reason during the term of this Agreement, does not contribute to the Tax Increment Fund 100% of the taxes collected by the City on the captured appraised value of the real property in the Reinvestment Zone. {-j4. [k]. School District Representation. The School District shall have the right to appoint • - •• , - - _ _ _ _ •• •_ •• _ • • _ • • two (2) voting members on the Board of Directors of the Reinvestment Zone at all times. Failure of the School District to appoint and maintain a representative on the Board of Directors of the Reinvestment Zone at any time shall not be deemed a waiver of the School District's right to make such appointment at any other time. Section 2. School District Continued Commitment. In accordance with Section 311.013(d) of the Act, the School District hereby gives notice that it shall not be required to make any contribution to the Tax Increment Fund after three (3) years from the date the Reinvestment Zone has been created unless the following conditions exist or have been met within such three year period a. bonds have been issued for the Reinvestment Zone under Section 311.015 of the Act to finance projects described in the Plan; b. the City has acquired property in the Reinvestment Zone pursuant to the Plan; or -8- SCOTLR \015203 \008013 DALLAS \95910_REDLINE_4THDRAFr. DOC c. construction of improvements pursuant to the Plan has begun in the Reinvestment Zone. Section 3. City Commitment. As inducement to the School District to enter into this Agreement, the City agrees that it shall fully participate in the Reinvestment Zone and that City bonds or tax increment bonds of the Reinvestment Zone will [not] be issued to finance projects contemplated in the Plan until (a) a final Plan has been prepared and adopted by the Board of Directors of the Reinvestment Zone and approved by the City Council of the City, and (b) the City has furnished documentation, evidence and assurances satisfactory to the Board of Directors of the Reinvestment Zone to the effect that funds necessary to support cash expenditures and/or the retirement of tax increment bonds will be available either from revenues of the Tax Increment Fund or from other funds provided by the City. [City further agrees to maintain its full participation in the Reinvestment Zone throughout the term of this Agreement.] Section 4. Term of Agreement. This Agreement shall become effective as of the date of the final signature hereto and shall remain in effect until the earlier of: (i) December 31, 2020, or (ii) the date on which the Plan has been fully implemented and all project costs, tax increment bonds, interest on such tax increment bonds and all other obligations, contractual or otherwise, payable from the Tax Increment Fund have been paid in full. Section 5. Waiver of Liability. Only to the extent of their respective liabilities under Texas law, the City and the School District shall each be responsible for the sole negligent acts of their .)fficers, agents or employees. In the event of joint and concurrent negligence of both City and School District, responsibility, if any, shall be apportioned comparatively in accordance with the laws of the State of Texas, without however, waiving any governmental immunity available to the City and School District and their officers, agents and employees under Texas law and without waiving any defenses of the parties under Texas law. Section 6. Administration. This Agreement shall be administered by the City Manager or his designees. The City agrees that it, or the Board of Directors; [Both parties agree to create, maintain and preserve such records and documentation as are necessary to assist the parties: (1) in the operation and administration] of the Reinvestment Zone (, shall provide periodic •' - - - - `. - [and (2) in the calculations required under this Agreement]. Section 7. Notice. Whenever this Agreement requires or permits any consent, approval, notice, request, proposal, or demand from one party to another, the consent, approval, notice, request, proposal, or demand must be in writing to be effective and shall be delivered to the party intended to receive it at the addresses shown below: If intended for City, to: 4- -9- SCOTLR1015203 1008013 DALLAS \95910_REDLINE_4THDRAFT. DOC Ci4y-sf-S•aut4lak If intended for School District, to: [City Manager] Superintendent of Schools [City of Southlake] Carroll Independent School District [667 N. Carroll Avenue] 1201 N. Carroll Avenue Southlake, Texas 76092 [Southlake, Texas 76092] or to such other addresses as the parties may request, in writing from time to time. Section 8. Controlling Law. This Agreement is made subject to the { „fth Trustees; -they Texas Constitution, codes, and statues; and all other applicable state and federal laws, regulations and requirements, as amended. Venue shall be exclusively in Tarrant County, Texas. Section 9[. Compliance. School District represents that it has entered into this Agreement in full accordance with its Board policies. City represents that it has entered into this Agreement in full accordance with its charter, ordinances and resolutions. Section 10]. Entire Agreement. This Agreement embodies the complete understanding of :ity and School District with respect to the subject matter hereof superceding all oral or written previous and contemporary agreements between the parties relating to matters herein. The Agreement may be amended, modified, or supplemented only by an instrument in writing executed by City, through its City Council, and School District, through its Board of Trustees. Section {10.} [11.] Severability. The provisions of this Agreement are severable and the invalidity or unenforceability of any provision hereof shall not affect the validity or enforceability of any other provision. It is the intention of the parties that each provision hereof be construed in a manner designed to effectuate the purposes of such provision to the maximum extent enforceable under applicable law. Section {44} [12]. No Waiver of Rights. Failure of either party hereto to insist on the strict performance of any of the covenants or agreements herein contained or to exercise any rights or remedies accruing hereunder upon default or failure of performance shall not be considered a waiver of the right to insist on, and to enforce by any appropriate remedy, strict compliance with any other obligation hereunder or to exercise any right or remedy occurring as a result of any future default or failure of performance. Section {42} [13]. No Waiver of Immunity. No party hereto waives or relinquishes any immunity or defense on behalf of itself, its trustees, officers, employees or agents as a result of its execution of this Agreement and performance of the covenants contained herein. -10- SCOTLR \015203 \008013 DALLAS\ 95910_REDLINE_4THDRAFT. DOC EXECUTED this the day of , 1999, by the City, signing by and through its City Manager, duly authorized by Resolution No. approved on , 1999, and by School District through its duly authorized School Board officers by approval at a duly called and noticed Board meeting on 1999. CITY OF SOUTHLAKE CARROLL INDEPENDENT SCHOOL DISTRICT Mr. Billy Campbell Dr. Susan Logan City Manager President, Board of Trustees ATTEST: Mr. Steve Harold Secretary, Board of Trustees Exhibits Exhibit A — City of Southlake Ordinance 682 Exhibit B — City of Southlake Ordinance 682 -A Exhibit C — City of Southlake Ordinance 690 Exhibit D — Project Plan and Financing Plan for the Reinvestment Zone Exhibit E — The Only Projects Which Can Be Funded With School District Contributions -11- SCOTLR \015203 \008013 DALLAS \95910 REDLINE 4THDRAFr.DOC Exhibit D Reinvestment Zone #1, Southlake Proposed Project and Financing Plan Type of Allowable Project Costs Phase One Phase Two Phase Three Phase Four Public Buildings and Facilities Joint City/County Facility $12,000,000.00 Multipurpose Stadium /Educ. Facilities $61,700,000.00 Parking Facilities $5,000,000.00 Public Parks $1,134,154.00 $1,472,465.00 Land Acquisition Special Structures Landscaping Trails General Infrastructure Water Utilities $548,380.00 $881,682.00 $500,000.00 Sewer Utilities $216, 148.00 $350,234.00 $1,370,000.00 Storm Water $399,669.00 51,010,522.00 $300,000.00 Streets and Curbs $1,329,972.00 $1,925,905.00 $2,500,000.00 $11,170,000.00 Traffic Control $1,000,000.00 Sidewalks /Streetscape $3,484,739.00 $4,907,623.00 'demolition & Excavation Earthwork/Grading $302,540.00 $488,585.00 Engineering /Contingency Total Development Infrastructure $7,281,448.00 $9,564,551.00 40% of Developer Infrastructure $2,912,579.20 $3,825,820.40 Operational and Maintenance Capital Maintenance $1,000,000.00 Operation Costs $27,760,000.00 Other Incremental Costs Professional Services $1,940,000.00 $50,000.00 COSTS: $17,986,733.20 $6,398,285.40 $7,500,000.00 $102,850,000.00 TOTAL: $134,735,018.60 These street costs include road improvements to Carroll Avenue and Kimball Avenue. They are either on the periphery of or exterior to the Rialto Development and thus the costs are covered 100% by Tax Increment Fund revenues. 2 All projects in this phase are to be funded with CISD and City of Southlake contributions only. 3 Professional services includes ($200,000 for services fees; $1,200,000 for Architectural fees; $390,000 for Construction Management fees; and $150,000 for Technology for Town Hall including AN, sound, computer networking, etc.) Exhibit E Reinvestment Zone #1, Southlake Proposed Capital Improvement Program Phase Four The Only Projects Which Can Be Funded With School District Contributions School Site (Continental Boulevard) South Carroll Avenue Road Construction from 1709 to Continental $4,740,000.00 Brumlow Road Construction from Continental to SH 26 $2,470,000.00 Drainage Improvements for 16 acre school site on Continental $300,000.00 Subtotal Infrastructure for Continental School Site $7,510,000.00 School Sites (South Kimball Avenue) South Kimball Avenue Road Construction from 1709 to Heritage Business Park $3,960,00.00 Construct a 12" waterline along Kimball $500,000.00 Sewer for S. Kimball School site $370,000.00 S 7 Sewer Line for 42 acre site on S. Kimball $1,000,000.00 Subtotal Infrastructure for South Kimball School Sites $5,830,000.00 Subtotal Infrastructure $13,340,000.00 Buildings and Facilities Middle School $19,500,000.00 Intermediate School $1 5,000,000.00 Elementary School $11,000,000.00 Transportation Facility $1,600,000.00 Stadium $14,600,000.00 Subtotal Buildings and Facilities $61,700,000.00 Operating Costs Middle School $500,000.00 Intermediate School $200,000.00 Elementary School $200,000.00 Transportation Facility $60,000.00 Stadium $300,000.00 Annual Operating Costs $1,260,000.00 Cost for 20 Years $25,200,000.00 TOTAL: $100,240,000.00 REVISION LIST The bracketed numbers refer to the Page and Paragraph for the start of the paragraph in both the old and the new documents. [1:1 1:1] Changed "THIRD " to "FOURTH " [ 1:2 1:21 Changed "06/25/99" to "07/23/99" [ 1:13 1:131 Changed "Zone;" to "Zone by attracting ... and events;" [2:6 2:6 Changed "District the" to "District, ... made, the" [2:6 2:6 Changed "any negative ... impact on the" to "any "negative ... impact" on [2:6 2:6 Changed "cumulative amount" to "cumulative annual amount" [3:1 3:1 Changed "b." to "b. Methodology ... Financial Impact. "" [3:1 3:2 Add Paras "i. The annual payment ... shall correct same." [3:1 4:5 Changed "b." to "c." [3:2 5:1 Add Para "d. School District ... Reinvestment Zone." [3:2 5:2 Changed "c." to "e." [4:1 5:3 Changed "d." to "f." [4:2 6:1 Changed "e. Appraised" to "g. Appraised" [4:3 6:2 Del Para "f. Bond Limit. ... operating reserves." [4:4 6:2 Changed "g." to "h." (4:4 6:2 Changed "increment bonds" to "increment or other bonds," [4:4 6:2 Changed "bonds or notes or" to "bonds, or ... obligations, or" [4:4 6:2 Changed "Plan. It" to "Plan. Provided, ... Reinvestment Zone. It" [5:1 6:5 Changed "Plan. The ... purposes. Such" to "Plan. Such" [5:1 6:5 Changed "creation of" to "creation, ... administration of' [5:1 6:5 Changed "fees, consultants "' to "fees, financial ... consultants "' [5:1 6:5 Changed "fees." to "fees, in an ... fiscal year." [5:2 6:6 Changed "h." to "i." [5:3 7:1 Changed " i. " to "j." [5:4 7:2 Changed "j" to "k" [5:4 7:2 Changed "appoint, remove, ... maintain two" to "appoint two" [6:3 7:7 Changed "Zone will be issued" to "Zone will not be issued" [6:3 7:7 Changed "City." to "City. City ... Agreement." [6:6 8:2 Changed "The City agrees ... Directors " to "Both parties ... administration [6:6 8:2 Changed ", shall provide ... School District" to "and (2) in ... Agreement" [7:2 8:4 Del Paras "City Manager ... Southlake, Texas 76092" [7:7 8:5 Changed "Superintendent" to "City Manager Superintendent" [7:8 8:6 Changed "Carroll" to "City of Southlake Carroll" [7:8 8:7 Changed "District" to "667 N. Carroll Avenue " [7:10 8:8] Changed "76092" to "76092 Southlake, Texas 76092" [7:12 8:101 Changed "the provisions ... the Texas" to "the Texas" [7:13 8:11] Changed "9." to "9. Compliance. ... resolutions." [7:13 8:12] Changed "9." to "Section 10." [7:14 9:1] Changed "10. " to "1 1. " [7:15 9:2] Changed "11" to "12" [7:16 9:3] Changed "12" to "13" Reinvestment Zone #1, Southlake Creation Process Actual Schedule of Events Sep-97 Oct -97 Nov -97 Dec - S M T W T F S SMTWTFS S M T W T F S S M T W T F S 1 2 3 4 5 l 6 j 1 2 1 3 � 4 1 1 1 2 3 4 5 1 6 7 5'6171819110 11 213 8 718 9 10 11 12113 14115!161!17118 19120 12113114 15116 17118 9110111112113114 15 14 15 16 17, 18119 20 21 22 23 24 25'26 27 192021 22 23 24 25 16 17 19 20 21 22 21i 22!23 24;25126 27 28129,30, ; 26 27128,29 30 31 23,24'25,26 28 29 28 291 30 30 I Date Day Event 24- Jun -97 Tuesday City Council Meeting Adoption of Resolution 97 -43 setting a Public Hearing on the creation of Reinvestment Zone #1, Southlake (approved 6 -0) TIRZ Boundaries: 646 acres Project Cost: $80 million - 20 year life 25- Jun -97 Wednesday Preliminary Project and Financing Plan and Notice of Public Hearing sent to Overlapping Taxing Units 5- Aug -97 Tuesday City Council Meeting 1st Reading of Ordinance 682 creating Reinvestment Zone #1, Southlake and creating Board of Directors (approved Consent Agenda 6 -0) 2- Sep -97 Tuesday City Council Meeting 2nd Reading (Public Hearing) and Adoption of Ordinance 682 creating Reinvestment Zone #1, Southlake (Table 7 -0) 16- Sep -97 Tuesday City Council Meeting 2nd Reading (Public Hearing) and Adoption of Ordinance 682 creating Reinvestment Zone #1, Southlake (Table 7 -0) 22- Sep -97 Monday CISD School Board Meeting Presentation of Preliminary Project and Finance Plan Page 1 • 4/7/99 Date Day Event 23- Sep -97 Tuesday Tarrant County Commissioner's Court Presentation of Preliminary Project and Finance Plan 23- Sep-97 Tuesday City Council Meeting 2nd Reading (Public Hearing) and Adoption of Ordinance 682 creating Reinvestment Zone #1, Southlake (approve 5 -0) TIRZ Boundaries: 256 acres Project Cost: $26 million - 20 year life Town Hall $ 7.8 million Establish number of members to Board of Directors - not less than 7 and no more than 12; with terms for CC to reflect City Council terms and 1 additional CISD member 25- Sep -97 Thursday Tarrant County Hospital District Board Meeting Presentation of Preliminary Project and Finance Plan 22- Oct -97 Wednesday Meeting with overlapping taxing jurisdictions - Staff Briefing Discussion of Preliminary Project and Financing Plan 23- Oct -97 Thursday Tarrant County Junior College Board Meeting Presentation of Preliminary Project and Finance Plan Approval of Letter of Intent to Participate Appointment of Dr. Larry Darlage to serve as TCJC Representative on Reinvestment Zone Board of Directors 28- Oct -97 Tuesday Tarrant County Commissioner's Court Approval of Letter of Intent to Participate 4- Nov -97 Tuesday City Council Meeting Adoption of Resolution 97 -70 appointing eight members to the Reinvestment Zone Board of Directors (approve 6 -0) 5- Nov -97 Wednesday Reinvestment Zone Board Meeting Discussion of Preliminary Project and Financing Plan Page 2 4/7/99 Date Day Event 12- Nov -97 Wednesday Reinvestment Zone Board Meeting Discussion of Preliminary Project and Financing Plan Discussed proposed boundary change to 408 acres for expanded school projects with full participation of CISD 17- Nov -97 Monday CISD Board Meeting Resolution of Intent to participate passed and Dr. Ted Gillum appointed to serve as CISD's representative on the Reinvestment Zone Board. 18- Nov -97 Tuesday Tarrant County Commissioner's Court Appointment of Ms. Jane Sanford to serve as Tarrant County's Representative on Reinvestment Zone Board of Directors 18- Nov -97 Tuesday City Council Meeting 1st Reading of Ordinance 682 -A Amending Boundary (approve 6 -0) TIRZ Boundaries: 408 acres Project Cost: $116.9 million - 20 year life Town Hall $ 7.8 million School projects: $ 54.5 million 19- Nov -97 Wednesday Joint COS /CISD Worksession Discussion of CISD Participation 20- Nov -97 Thursday Tarrant County Junior College Board Meeting Approval of Participation Agreement 2- Dec -97 Tuesday City Council Meeting 2nd Reading of Ordinance 682 -A Amending Boundary and Extending Life of Zone (approve 6 -0) TIRZ Boundaries: 408 acres Project Cost: $116.9 million - 40 year life Town Hall $ 7.8 million School projects: $ 54.5 million 1st Reading of Ordinance 690 Approving Final Project and Finance Plan (approve 6 -0) TIRZ Boundaries: 408 acres Project Cost: $116.9 million - 40 year life Town Hall $ 7.8 million School projects: $ 54.5 million Page 3 4/7/99 Date Day Event 12 Dec - 97 Friday Reinvestment Zone Board Meeting Approval of Final Project and Financing Plan (1) Project Plan (approved 8 -0) as presented on Sept. 23 TIRZ Boundaries: 256 acres (2) Financing Plan(approved 8 - 0) as presented at meeting Project Cost: $48.5 million - 20 year life Town Hall $ 10 million School projects: $20 million for stadium 16 Dec - 97 Tuesday City Council Meeting 2nd Reading of Ordinance 690 Approving Final Project and Finance Plan TIRZ Boundaries: 256 acres Project Cost: $ 48.5 million - 20 year life Town Hall $ 10 million School projects: $20 million for stadium 16- Dec -97 Tuesday Adoption of Resolution 97 -80 Appointing the Mayor to serve as chair of the Reinvestment Zone Board Jan - 98 Tuesday Tarrant County Commissioner's Court Approval of Participation Agreement with the City City Council Meeting Approval of Participation Agreements with the County, TCHD, and TCJC 8 - Jan - 98 Thursday Tarrant County Hospital District Board Meeting Approval of Participation Agreement with the City Appointment of Ms. Drenda Witt to serve as TCHD Representative on Reinvestment Zone Board of Directors 15 Dec - 98 Tuesday Reinvestment Zone Board Meeting Approval of Revised Project and Financing Plan TIRZ Boundaries: 408 acres Project Cost: $127.4 million - 20 year life Town Hall $ 12 million School projects: $54.5 million Page 4 4/7/99 & 3 -ni 1 21 § 3 1. I R I 1 . i g 73 g 3 ka t..., •-• S 3 0 co i I s 4 p -• ea 1 g § ,-:' ! a s .. CO r i . e y co e co R e w O w t 1 I- -g a 3 0 ° a ° a m = m a CD 1 ,-,... 'o J v d 1 ,-,. Q. a m � q ao 3 m 21 rn c a 8 m N 9 t7 co e eD M 'O w, m 0 0 N O D $ m # t) N N so v 3 rn Yi 27 M7 .N. 03 7 N W O W �; — m mg_ S p i 7 rr� pi 3 (D m 7 n CO 3 0 co n J' / � ta e n m o m l 1 CD sg O N 1 1 0 �0 a ' D M n P—` `, o° N 0 n o o N 5 d m V a n E t0 = n a � .'�, to 0 fc J - <3 C7 l Y CA s co -11 0 Al 3 L zI d �� m 3 7 N 0 N r0 It a rp • O. •• V a N co p , N W Mme' a 3• 7 o 0 - 3? d 0 n. a — a co to ti ,„oa ac = m `I a ° i d ' o) CI. 0. y ti n e co f2 eD 3 w n y II- Ill n '9 • o a ' ° D O e c� •0 0. > a o H N y O m m '0 2 XJ 2 a 7 2 0 ( n g m 5' i U . y . C i J T LT O fl 3 J n �0 N 0 1 l 3 7 O ? a 3, a G 0. 7 w o r m — a 0 m m 3= 24 w O N V i a 0 1 y O n V c O o7 4 ' y 0 7 1 N a 3 n 0 111.- II A I (0 Exhibit C -1 Reinvestment Zone #1, Southlake Proposed Capital Improvement Program Type of Allowable Project Costs Phase One Phase Two Phase Three' Phase Four Public Buildings and Facilities Joint City /County Facility $12,000,000.00 Educational Facilities $ 54,500,000.00 Parking Facilities $ 5,000,000.00 Public Parks $ 1,134,154.00 $ 1,572,465.00 Land Acquisition Special Structures Landscaping Trails General Infrastructure Water Utilities $ 548,380.00 $ 881,682.00 $ 500,000.00 Sewer Utilities $ 216,148.00 $ 350,234.00 $ 1,370,000.00 Storm Water $ 399,669.00 $ 1,010,522.00 $ 300,000.00 Streets and Curbs $ 1,329,972.00 $ 1,925,905.00 $2,500,000.00 $ 11,170,000.00 Traffic Control $ 1,000,000.00 Sidewalks /Streetscape $ 3,484,739.00 $ 4,907,623.00 Demolition & Excavation Earthwork/Grading $ 302.540.00 $ 488,585.00 Enc. 'ng /Contingency Tot. ,elopment Infrastructure $ 7,281,448.00 $ 9,564,551.00 40% of Developer Infrastructure $ 2,912,579.20 $ 3,825,820.40 Operational and Maintenance Capital Maintenance $ 1,000,000.00 Operation Costs $ 27,760,000.00 Other Incremental Costs Professional Services $ 1,940,000.00 TOTAL COSTS $ 17,986,733.20 $ 6,398,285.40 $ 7,500,000.00 $ 95,600,000.00 $ 127,485,018.60 1 These street costs include road improvements to Carroll Ave. and Kimball Ave. They are either on the periphery of or exterior to the Rialto Development and thus the costs are covered 100% by TIRZ revenues. 2 All projects in this phase are to be funded with CISD and City of Southlake contributions only. • 3 Professional services includes ($200,000 for services fees; $1,200,000 for Architectural fees; $390,000 for Construction Management fees; and, $150,000 for Technology for Town Hall including AN, sound, computer networking, etc.) Exhibit C -3 Reinvestment Zone #1, Southlake Proposed Capital Improvement Program Phase Four To be funded with CISD and City of Southlake Contributions Only School Site (Continental Blvd) South Carroll Avenue Road Construction from 1709 to Continental $4,740,000.00 Brumlow Road Construction from Continental to SH 26 $2,470,000.00 Drainage Improvements for 16 acre school site on Continental $300,000.00 Subtotal Infrastructure for Continental School Site $7,510,000.00 School Sites (South Kimball Ave) South Kimball Avenue Road Construction from 1709 to Heritage Business Park $3,960,000.00 Construct a 12" waterline along Kimball $500,000.00 Sewer for S. Kimball School site $370,000.00 S -7 Sewer Line for 42 acre site on S. Kimball $1,000,000.00 Subtotal Infrastructure for South Kimball School Sites $5,830,000.00 Subtotal Infrastructure $13,340,000.00 Buildings and Facilities Middle School $ 20,000,000.00 Intermediate School $ 13,000,000.00 Transportation Facility $ 1,500,000.00 Stadium /3rd School $ 20,000,000.00 Subtotal Buildings and Facilities $ 54,500,000.00 Operating Costs Middle School $ 400,000.00 Intermediate School $ 225,000.00 Transportation Facility $ 163,000.00 Stadium /3rd School $ 600,000.00 Annual Operating Costs $ 1,388,000.00 Cost for 20 years $ 27,760,000.00 TOTAL $ 95,600,000.00 Cit n Financing Tax I nc rime t District .,., S 6 EAST DOVE ST I 1 ....N \ I --„,.. VEST I ILAN) ST EAST flYak° s / 8 . r I No Scale �Y rK �sr sousru� e�w W i f/ .,*( , - — ' ,,, , -- - / • :, 6 ' 1 1 • =gap ` thl � '- Public Works - GIS JUL -14 -99 WED 12:14 CARROLL ISD • ' ' FAX 4210810 . P.01 Carroll Independent School District Central Administration Building 1201 N. Carroll Ave. Southlake, TX 76092 Phone: 817/481 -5775 Fax: 817/421 -0810 www.southlakecarroll.edu Board of Trustees Place 1 Jerry Lawrence (H) 481 -6101 1901 E. Highland (Email) Lawrence c(�i Fastlane.net Southlake, TX 76092 (Mobile) (817) 994 -9426 Spouse: Jacky Place 2 Steve Harold (H) 488 -3996 1200 Cross Timbers (W) 222 -5079 Southlake, TX 76092 (Email) Chinook @flash.net Spouse: Carol Lee Secretary Place 3 Ed Rankin (H) 421 -3262 1304 Plantation (W) 972/550 -9116 Ext. 208 Southlake, TX 76092 (Fax) 972/580 -7929 Spouse: Sharon (Email) ed.rankin @people- solutions.com Place 4 David Yelton (H) 329 -0610 1346 Lakeview (W) 530 -4017 Southlake, TX 76092 (FaxHm) 421 -1480 Spouse: Barbara (Fax Wk) 649 -8932 (Email) yeltondt a flash.net (Mobile) 832 -4017 Place 5 Robert L. Glover (H) 329 -6164 265 W. Chapel Downs (W) 972/556 -6501 Southlake, TX 76092 (Fax) 972/556 -6521 Spouse: Vicki (Email) glovergEPRI.com Vice President (Pager) 888/732 -2207 (F,mail Pager) 888 /732207 @mobile.att.net Place 6 Doug Strickland (H) 488 -0793 1027 Diamond Blvd. (W) 281 -6334 Southlake, TX 76092 (Fax) 656 -7727 Spouse: Bonny (Email) DOUG.STRICKLAND.B3TY @statefarm.com Place 7 Susan Logan, Ph.D. (H) 329 -2907 221 Eastwood Dr. (W) 251 -5471 Southlake, TX 76092 (Fax) 251 -5464 Spouse: John (Pager) 943 -8701 President City of Southlake, Texas MEMORANDUM July 23, 1999 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Joint Use Facilities and Programs Action Requested: Discussion of Joint Use Facilities and Programs. Background Information: The Joint Utilization Committee (JUC) was established in May of 1993 as a means by which the City of Southlake and the Carroll Independent School District could mutually explore opportunities for the development, use, and maintenance of educational, recreational, and athletic facilities. The intent of the JUC is to maximize public use of facilities and assets, minimize duplication of services, and establish a method through which cooperative project planning and implementation can be achieved. The Committee has six members consisting of two City Council members, two School Board members, one Park Board member, and one Citizen -at- Large. Meetings are held on a monthly basis and also attended by one ex- officio member each from the City of Southlake and the Carroll Independent School District. During the past six years, the Joint Utilization Committee has been instrumental in establishing a number of beneficial programs including the "Interlocal Agreement for Parks, Playgrounds, and Other Recreation Facilities." This Agreement establishes a schedule for facility use on both School and City property. Community-based youth and adult recreational, athletic, and educational programs have thrived as a result. In addition, the City has contributed financially to a number of joint use projects through the half -cent sales tax for parks development (Southlake Parks Development Corporation), as well as through the general fund. These projects are shown in the attached "Joint Use Project Expenditures" sheet. The current year Parks division operating budget • includes $8,000 for security gates at the Carroll Middle School gymnasium. Unfortunately, due to increasing demands placed on both the School District and the City as a result of dramatic population increases, the scheduling of joint use facilities has become increasingly difficult. For example, current and planned construction at school facilities has forced r : . Billy Campbell, City Manager July 23, 1999 page ? the City to explore alternative sites and options including the potential reduction of a number of popular City sponsored athletic and recreational programs during the next year. 4. Heavy usage of school gymnasiums by both parties is not likely to decrease even after the construction improvements are completed. As the population and involvement of the community grows, so to does their desire for additional activities and programs. As an example, the `* number of programs offered by the City's Parks and Recreation Division has increased from 50 in 1995 to 386 in 1998. As might be expected, participation levels also increased from 1,148 participants in 1995 to 26,018 participants in 1998. These figures include youth and adult athletic and recreational programs, T City sponsored special events, and special programs such as "Southlake Saturday Night." While an immediate solution to the scheduling issue is not readily available, it is important for City and School District officials to be aware of this growing concern. forward the possibility The Joint Utilization Committee has also brought p ty of joint funding and use of the planned natatorium. An ad -hoc • committee consisting of the Joint Utilization Committee, several Park Board members, and staff researched the opportunities of a joint use natatorium and concluded that there would be benefits for joint participation. No financial commitment was made by the City at the time, however, the Joint Utilization Committee encouraged the City Council and the CISD Board of Trustees that when and if funding issues are resolved, the natatorium be designated as a joint use facility. City staff has been in contact with the CISD Athletic Department and will meet with them in the near future to review the conceptual plans, anticipated construction costs, and facility scheduling and availability. Additional data regarding specific opportunities for joint use will be available following the evaluation of preliminary information. In summary, the Joint Utilization Committee continues to serve as an effective means of communication between the City and the School District. Frequent and open interaction among the Committee members and staff has proven essential in the development and exploration of use potential joint projects. Additionally, the Joint Utilization P joint P J Committee allows members to provide updates on current and future projects, discuss areas of concern, resolve issues, and foster a cooperative working relationship between the City of Southlake and the Carroll Independent School District. - Billy Campbell, City Manager July 23, 1999 page Financial Considerations: As determined by SPDC and City Council within the constraints of the planned park capital projects and anticipated sales tax revenues. Citizen Input/ Board Review: Joint Utilization Committee and natatorium ad -hoc committee members consisting of the Joint Utilization Committee and several Park Board members. Legal Review: N/A Alternatives: N/A Supporting Documents: • Resolution from the Joint Utilization Committee encouraging joint use participation in a proposed natatorium. • City of Southlake and Southlake Parks Development Corporation School District Joint Use Project Expenditures { Jtaff Recommendation: Review of joint use facilities and programs by the City Council and CISD Board of Trustees at the joint meeting scheduled for July 27, 1999. Approved for Submittal to City Council: City Ma 1 . ger's Office 6 — 4 1 1 "- P P 1 ,,,Ln-P Pi° f. i . ..- . " ag 3 g_ a a o. 2 ' n. 9 3 0 3 F 8 v, cn fir cn 8� 7 g o @ g• g m c ,.� c o co ? a 0 � a) g co v go c o1 0 w a P. } w n G n _ : r 0 g- m o m '0 m � 0 g 3 = r, 3 $, a a d = G R a m $ m Q c a 1 m Ira, -Eft 4N y`' r 4; 40 40 4 4 4:f) K A 4 • c 01 i 1 En 5 5-= 4. o f o o f o 0 a r 3 43 • Ca V 44 6. - 40..' 41a 4A V v ! ....4 � O p O E — 0 1 v CO _k N t ot. 1114 In I e 0 C I W N 1 W CO - , C OD1 co N 49 i N a M I x n i N N 2 N N S 40 E a p� c�p r► O t� iI� 2 A la 0 CT 1 lei to SP tw us I w o 0 2. - iu» iii j .... 44 SEA Ea 49 EA 164 44 Fq 44 tn 49 ta to _. l I 3 J o �. m o -230 -CI I 8 , . CO CO O . ...1. e r r v eft II n, i - r+ z Fit w, � co CO %n w N om. CA tC71 -.f LJ Q) O 4� U O - co O v= �v �v I'S s?.. i u W Can W I W O =d N Q CD O 7 -23 -1955 3:33AM FROM SOUTHLAKE PARKS REC 817 d21 2175 P.1 r _______ I I I RESOLUTION NO. 99-01 rL A RESOLUTION OF THE JOINT UTILIZATION IZATION COMNIITTEE OF • I THE CITY OF SOUTHLAKE, TEXAS, AND THE CARROLL I INDEPENDENT SCHOOL DISTRICT, ENCOURAGING JOINT I USE PARTICIPATION IN A PROPOSED NATATORIUM. I I WHEREAS, the Carroll Independent School District has announced plans for a bond election, I with one purpose being to construct a natatorium on school district property; and, I WHEREAS, the City of Southlake has recreational program needs that can be fulfilled through the availability of such a facility; and, .. I I SAS, the Joint Utilization Committee, composed of representatives from the City, the School District, and the Parks and Recreation Board, has studied the feasibility of the natatorium being I used jointly for the purpose of providing programming to both the students of the School pig and the citizens of Southlake. I NOW, THEREFORE, BE IT RESOLVED BY THE JOLY' UTILIZATION COMM OF THE - I CITY OF SOUTHL A K>♦ , TEXAS, AND THE CARROLL LNDEPENDENT SCHOOL DISTRICT THAT: I � S _.i ? T e Joint UtiiiZ C tte hereb f .i that City of Southlake v u�.SVV� s.;;.�5 uaaa �� `.jij �!a Gail benefit 1117111 1 .« I rr ti: ip tion n the natatorium of the Carroll Independent School .D. R'� "`Y" •a va uav �..w avaa 3tiu►.�,Ltii.Lt 31r oVl �JiJ�1Tll. t. ,ion 2. The Joint Utilization Comniitt e, when and if funding issues are resolved, encourages the City and the School District to desi the LatA uiitiili a' a facility. J joint use IitC:lll • I Section 3. The .;Dint Utilization Conunittee rec ommends that the Parks and Recreation board � of the City I of Southlake and the Mint Utilization Committee, determine a fair lever of participation by the•City, based on recommended programming and scheduling availability. This recommendation should be used as a I basis for due Southiaice Parks Development Corporation and the City Council to determine the City's share I and method of funding in a joint use natatorium. I I Section 4. This resolution is hereby effective upon passage by the Joint Utilization Committee. I I PASSED AND APPROVED THIS THE 14 DAY OF JANUARY, I ! L , n I a \„ , 1 / i l•' // I BY: 1 0 ' )L -t,i. I Doug StrickJan4 Chair I I i I i L.:tParkReciCO fiTEES'JUC\M(SC1res')94)!a.doc 1 I i City of Southlake, Texas MEMORANDUM July 23, 1999 To: Billy Campbell, City Manager From: Ron Harper, Director of Engineering Services Subject: CISD / COS Capital Projects Action Requested: Discuss the proposed CISD facility construction and the required City of Southlake infrastructure projects required to support the CISD construction. Background Information: The CISD currently has an approved bond program to construct several facilities throughout the City. In order to ensure that these facilities are able to open on time and operate in an efficient manner, the City has proposed to accelerate several infrastructure construction projects. The projects that are anticipated to be implemented for this purpose include: 1) Extension of South Kimball to Heritage Business Park 2) Construction of the S -7 sewer line 3) Construction of a 12 -inch water line along Kimball and Continental 4) Widening and reconstruction of South Kimball from FM 1709 to Crooked Lane 5) Drainage improvements on Continental school site 6) Extension of Continental from Crooked Lane to South Kimball Financial Considerations: Funding for these projects will be requested in the FY 99 -00 budget. Citizen Input/ Board Review: None. Legal Review: None. Alternatives: None. Supporting Documents: None. Staff Recommendation: Discuss project priorities and implementation schedules. Ron Harper, P.E. Director of Engineering Services Approved for Submittal to City Council: C . Manager's Office City of Southlake, Texas MEMORANDUM June 23,1999 TO: Billy Campbell, City Manager FROM: Shelli Siemer, Assistant to the City Manager SUBJECT: Update on the Drug and Alcohol Awareness Committee Action Requested: Discussion on the Drug and Alcohol Awareness Committee during the upcoming Joint CISD Board of Trustees and City Council meeting. Background Information: The Drug and Alcohol Awareness Committee is making progress toward developing and implementing new and effective initiatives to combat the growing problem of drug and alcohol abuse among the youth. This year's committee, made up of representatives from the City Council of the City of Southlake, the CISD Board of Trustees, the Chamber of Commerce, the Mayor's Advisory Committee. and parents in the community, has been working since January to implement the recommendations of the previous year's committee. The status of the committee's projects are as follows: Siogan/Logo "ER Everyone's Responsible ": The committee has worked diligently to identify a slogan and logo for the committee which the community will get behind to promote the efforts to reduce youth alcohol and drug use. The City of Bedford has given the committee permission to use their "ER- Everyone's Responsible" slogan with the goal for this to become a Tarrant County -wide slogan to mobilize and educate residents to become a part of the solution to stop drug and alcohol use among the youth in the community. Parent Network: As part of an effort to involve adults in a parent to parent network, the Drug and Alcohol Committee has worked hard to establish a parent network program. A letter describing the program and an application will be mailed to all parents in the community with children who attend the CISD schools. Resource/Prevention Packet: The committee will be compiling a resource packet to include the following information: ➢ Upcoming Calendar of Events, ➢ Fact Sheet about youth alcohol and drug use, ➢ Resources to contact for assistance, ➢ Facts regarding the alcoholic beverage laws for minors, ➢ Tips on how to talk to your children about drugs, and I ➢ Parent network application. Packets will be distributed during the CISD schools' curriculum night to parents with children in grades 5 -12. Bi11y,Campbell July 23, 1999 Page 2 of 3 City-wide Forum. The Drug and Alcohol Committee is planning to host a city -wide forum on Monday, October 18, 1999, to discuss a number of issues including youth drug and alcohol use. Planning is currently underway. Information Blitz. The Drug and Alcohol Awareness committee will be working with volunteers to distribute information cards to the youth in the community during the fall and spring semesters. These cards will provide youth with the facts regarding the alcoholic beverage laws for minors. Every 15 Minutes Program. The committee will be coordinating a program to help open the community's eyes regarding the effects of drinking and driving. This program will be conducted at CHS in the spring -time and will include participation from the City of Southlake, Carroll Independent School District, Carroll High School, and community leaders. Planning will be underway soon. Speaker's Bureau. The drug and alcohol awareness committee has organized a speaker's bureau to help educate the community regarding the dangers of alcohol and drug use among the youth. Speakers are available to make a presentation to any group, or organization. Financial onsiderations: The implementation of these programs will have financial implications. Both the CISD and City of Southlake organizations will need to support the funding for the committee. Some of the preliminary cost estimates for implementing the programs during the FY 1999 -2000 are as follows: Slogan/Logo $ 2,000 Resource/Prevention Packet: $10,000 City -wide Forum. $ 2,000 Every 15 Minutes Program. $10,000 Printing $ 2,000 Committee Support $ 1,800 Total Preliminary Estimate: $27,800 During fiscal year 1998 -1999, the City of Southlake budgeted $8,800 for the drug and alcohol awareness committee. The funds contributed include $1,800 for committee support that includes all meeting materials, office supplies, and mailing packet materials to committee members. The additional $7,000 was budgeted for special projects and printing which will be spent entirely this month on the printing of the Resource /Prevention • packets. The City of Southlake is currently developing the 1999 -2000 budget, and which will request additional funds for the committee. It is very likely that there are grants monies available to help pay for implementation of these Billy Campbell July 23, 1999 Page 3 of 3 - funds, and the City and CISD staff will need to work together to identify grant funding. Citizen Input/ Board Review: The Drug and Alcohol Committee is the driving force behind all of the programs being implemented by the committee. The successful implementation of most of these programs will require joint cooperation among the committee members, the CISD staff and the City of Southlake staff. Legal Review: Not Applicable. Alternatives: Not Applicable. Supporting Documents: Not Applicable Staff Recommendation: Please place this item on the July 27, 1999 Joint City Council /Carroll Independent School District Meeting Agenda Approved for Submittal to City Council: ity anager's Office