1990-12-17 SOUTHLAKE PARKS & RECREATION BOARD °
MEETING
Dec. 17, 1990
Present: Vice - Chairman, Janet Murphy, Ann Barnes, Karen Apple Terry
Mitchell, Richard Lantz, Steve Bender
Absent (excused): Randy Robertson, Rick Roberts, Mike Jurecka
The minutes from the Nov. 5th meeting were approved as read.
ADMINISTRATIVE COMMENTS:
1. Ann Barnes reminded the board that we need to draft Park Advertisement
sign renewal letters to be mailed out Jan. 30th.
2. Janet Murphy reported that board officers need to be elected at the
Jan. meeting. Suggested slate:
Chairperson - Janet Murphy
Vice- " - Randy Robertson
Sec. - Richard Lantz
New Position - Steve Bender
OLD BUSINESS
1. Tennis courts are ready for use. A sign will be hung stating Honor
System - one hour max. when players are waiting.
New Park Use Policy
`,,: It was suggested that new regulations be posted at City Hall, mail
copies to current users, and publish a news article in the Grapevine
Sun.
3. Terry Mitchell affirmed that the new bulleting board would be ready
before any spring sports activity starts.
4. Communication between Board and Staff
Janet reported that Council and P & Z agendas are not being sent
regularly, Park Board agendas are mailed late and info packe'C §= on
new subdivisions are not being sent. New City Planner will work on this
problem.
5. Developer Questionaire
After considerable discussion, the board decided that a Developer's
Questionaire needs to be drafted to provide us with the following
information:
Name of development - Fee payment plan
Number of lots - Open space?
This uestionaire would be
Q given to the developer on his initial
contact with the City Staff.
6. NEW BOARD OFFICER
The board discussed the need for a new board officer postion to over-
see developer fee payment plans, fee payments and Park Board monies
from non - budgetary sources. This officer would receive the info packet
for dissemination of the rest of the Board.
NEW BUSINESS
1. Stone Lakes Subdivision
The board was made aware of this development and vague mention of
" recreational facilities, open space ?" through a newspaper article.
Since we have not received any proposal" or detailed plans for fee
payment or credit proposal, we feel that this situation reaffirms
the need for the questionaire. Steve Bender suggested that the
developer should also receive a guideline sheet, outlining credit
procedures, dedication of land, fee payment,etc. Steve said he would
have one ready for Jan. 7th meeting.
2. Bicentennial Park Jogging Trail
The developer has a problem on the bid- low bidder did not get the con-
tract for the subdivision and the new contractor has quoted a higher
fee for the jogging trail. The developer wants credit for the overage
on the second phase fees. The Developer Agreement was signed in Sept.
for phase 1 park fees to be met through tennis courts repairs and jog-
ging trail construction -based on developer's current itemized costs.
Discussion followed - Exactly whose problem was this? Did we contract
for improvements or money totals spent? We may need to close this
loophole or reconsider allowing improvements to exising facilities
as fee payments.
3. Park
Tennis courts lights are fixed. Lights are needed on paved road
and light needs to be moved from lodge entrance. Locks are needed
for park gate for security reasons.
The meeting adjourned at 9:30.
Respectfully submitted by,
4 -6
Ann Barnes, Sec.