1990-09-10 PARKS AND RECREATIONS BOARD
MINUTES
SEPTEMBER 10, 1990
PRESENT: Chairman, Randy Robertson; Vice Chairperson, Janet
Murphy; Members: Ann Barnes, Steve Bender, Mike Jurecka, Rick
Roberts and City Manager, Curtis Hawk.
ABSENT: Terry Mitchell, Karen Apple and Richard Lantz (unexcused)
The minutes for the August 6th and August 20th meetings were
approved as read.
ADMINISTRATIVE COMMENTS:
Janet Murphy expressed concern regarding the poor condition of the
ball fields. Youth and Adult Softball Leagues are playing on them
regularly.
a) Randy Stacy Commissioner, Baseball Association reported
poor playing conditions, holes, ruts, a need for clay on
infield, sprinklers don't work and he felt that the
employees were poorly supervised hence their time was not
well used.
b) Curtis Hawk indicated that sprinklers would be repaired
and placed on well water, sod will be put on outfields,
and clay on infields after January 1st. He also
indicated the need for additional staff to work with the
Park Board. A Planner will be hired after new fiscal
year begins to work with our committee.
c) Repairs of holes in playing fields need to be done now
not after January 1st.
OLD BUSINESS:
1. PARK BOARD ORDINANCE: Curtis Hawk will have it for our
consideration soon.
2. PARK USE POLICY: Karen Apple was absent so this topic was
tabled until we can hold a work session.
RECYCLING PROGRAM:
Janet Murphy read Karen Apple's written presentation. There
was discussion on the 2 methods of collection. Concern was
expressed by Steve Bender that voluntary program will not be
successful. The money made is not the issue, but
environmental improvement is the aim we want to achieve. Hope
to be at least self- supporting at first. Profits will come
later. He favored a mandatory monthly fee ($1.70) and
mandatory recycling program. Randy Robertson expressed
concern that this levies another fee on taxpayers. We
established that perhaps there is a 3rd alternative and we
need to do more research. A motion was made to table until
* further study could be done.
�+ SUBDIVISION DEVELOPMENT:
Mike Jurecka reported there was no new information. Mike will
check on the date of the passage of our Subdivision Ordinance
by Council.
NEW BUSINESS:
[. Oak Hills Estates fees settlement presentation. Jim Harris
developer and Allen Greer engineering consultant,
presented a proposal to make improvements to Bicentennial
Park in lieu of the cash fee assessed at $37,500. The
improvements are as follows
a) Asphalt jogging trail, 3/4 mile loop 4 feet wide around
perimeter of Park. Should give good quality service for
10 years. Valued at approximately $19,000.
b) Resurface tennis courts and paint new lines, reseal with
1/8" asphalt aggregate seal put on with squeegee. Value
$5,000.
c) Pour concrete basketball court (40X70) goal at either
end, between Lodge and Field 1, above drainage ditch.
Value $6,500.
‘4460" d) Plant 23 4" Caliper Trees, mixture of Oaks and Ashes.
Landscape plant shows locations. Value $10,000.
Discussion was held concerning particular items.
1. One year warranty on trees. Developers agreed we would
have this.
2. Contractual agreement with jogging trail contractor to
repair any damage to existing area incurred due to
installation. Developer agreed it would be included.
3. Time frame for work completion.
a) Jogging trail after January 1 but before April 1.
b) Trees after January 1st.
c) Construction could be in steps as fee is due for separate
phases, in that case we would want to prioritize
improvements. Steve made a motion to accept proposal as
presented. Seconded and passed unanimously.
2. Consider Recommending Approval of RFP a discussion including
e w suggestions for rewording, etc. was held on a standard RFP for
N,,,. Parks Master Plan Study Consultant. Janet Murphy made a
motion to approve standard RFP with inclusion of following
comments:
a) Section 4E Action: include, "consider how and where Corp of
Engineer's property surrounding Grapevine Lake within our City
., Limits might be utilized for park purposes and provide us an
hl, action plan.
b) F &G analysis, include "for land acquisition for parks and
open space and improvements of facilities. (Furnish priority
ranking)
c) H, "Review Land Dedication Ordinance in its present form."
d) Consider small Botanical garden area with implementation
and maintenance by volunteer civic clubs.
e) Change acreage to 17 acres.
f) Time frame for selection of consultant firm, October 31
presentation to joint subcommittee (Council and Park Board)
November 13, review by Park Board. November 19, Park Board
recommendation to Council.
g) Consider future permanent salaried staffing for Parks and
Recreation.
Motion seconded and passed unanimously.
3. Consider waiving user fees to Southlake Baseball Associations
for field use for Fall 1990 for Gladiator teams. Warren
C Davis, Randy Stacy, Southlake Baseball Association, and Pat
Fleming, Gladiator Association franchise owner were present.
Pat Fleming reported he could produce proof that his
organization was non - profit and there was an insurance policy
in place which could include indemnification clause for
Southlake. Curtis Hawk commented that there had been
complaint calls to his office, Mike Barnes office and Sandy
LeGrand's office from citizens concerning the use of fields
and lights at no charge. Randy Stacy indicated that Southlake
Baseball Association had voted to sponsor the concession stand
during the Gladiator season. The request for waiver is
specifically for the 1990 Season for Saturdays games. It was
suggested to Randy Stacy that the Southlake Baseball
Association hold a Fall Season with same guidelines as the
Spring Season next year. Steve Bender made the motion the
Parks Board waive the fees for Gladiator Association 1990
season pending verification and approval by City Attorney of
their non - profit status in accordance with present practices
until such time as the board has made formal revision to
Resolution 87 -74. The motion was seconded and passed.
The next meeting will be October 1st.
The meeting adjourned at 10:45 P.M. i/
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Raney / rtson, Chairman
ATTEST:
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Ann Barnes, Secretary
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