1990-08-06 PARKS AND RECREATION BOARD
MINUTES
AUGUST 6, 1990
lour
PRESENT: Vice - Chairperson, Janet Murphy; Members: Ann Barges, Mike
Jurecka, , Karen Apple, Steve Bender, Richard Lantz, Rick
Roberts and Public Works Director, Mike Barnes.
ABSENT: Randy Robertson and Terry Mitchell excused.
Janet Murphy, Vice - Chairperson, called the meeting to order. The
minutes for July 2, 1990, meeting were approved as read.
ADMINISTRATIVE COMMENTS:
Ann Barnes proposed that the Park Board discuss the feasibility of
initiating a recycling program in Southlake with proceeds directed
to Parks and Park Programs. She related details of a similar
program in place currently in Keller. Karen Apple added that the
Chamber of Commerce was calling for an Environmental Task Force
Committee and this topic may be part of their plans. Karen will
check with the Chamber and report back next month what their plans
are, if any. In this way we will attempt to avoid duplication of
efforts.
OLD BUSINESS:
a) Park Board Ordinance. Curtis Hawk is submitting a
draft to the attorney. A final draft should be ready for
our approval next month.
b) Park Use Policy. Karen Apple presented the City's
current policy. It was apparent that there were
inconsistencies, unnecessary sections, etc. So after a
lengthy discussion, it was decided that we should start
from scratch with a new document of policy. Primary
concern is the fee and deposit policy for usage of the
Lodge Building. We will address this topic next month.
A special motion was made by Richard Lantz to commend
Dorothy Woods at City Hall for her efficient organization
and cooperation in handling the reserve booking
arrangements for the Lodge facilities.
REPORTS:
a) Park Land Dedication. Mike Jurecka presented a map and
detailed fees sheet illustrating subdivisions we would
collect fees from and ones we have missed. The
information had been obtained through City Hall. After
looking at the list, Mike Barnes suggested that some
Subdivision listed under missed opportunities could
possibly be collected on at other stages of their
development. He also indicated that Arvida was scheduled
to discuss fee negotiations at City Council meeting
August 7, 1990. Steve Bender expressed serious concern
that Council had not asked for Park Board input as an
advisory board on all matters concerning Parks or park
fees. It was agreed that the Park Board will request
-wioy Council to reinstate the Park Board as a required step in
the developers fee negotiations prior to approval at
Council. We wish to be included as part of the process
as well as, P &Z, so as to function as an Advisory Board
to Council on manners of fee assessments. It was decided
that we would contact the Councilmembers individually.
Curtis suggested that we attend the Council work session
Tuesday night to hear Arvida's proposal and give input to
the Council. We will also be requesting a joint work
session with Council to discuss the Park Land Dedication
Ordinance.
b) Score Board /Soda Concession. Ann Barnes reported that
she had not been able to finalize bid forms with Mike
Barnes. Curtis suggested formal bid procedure was
unnecessary. A letter drafted to each major soda vendor
outlining our requirements and a request for their
proposal would be sufficient. Mike Jurecka will talk to
Grapevine Parks and see what process they use.
c) Installation of Bulletin Boards. Terry Mitchell was
absent.
d) Advertising Signs. Rick Roberts suggested a procedure
for next year:
1) Bill renewals on Feb. 15th by mail including a
poloroid picture of their sign. Cite March 1st
deadline for return of signed renewal forms and
checks.
2) Call once to follow up if they do not comply with
deadline.
3) Non - renewed signs will be removed from the Park by
April 1st.
NEW BUSINESS:
Texas Recreation and Parks Society. Curtis Hawk said the
City will join through his office. He needs the form from
Randy Robertson.
Comments:
Curtis assured the Board that the Southlake Hills Development falls
under our dedication ordinance, no agreement will be signed until
fees are assessed
The meeting was adjourned at 9:30.
dr
•a dy Robertson, Chairman
ATTEST:
4 )11 A
Ann Barnes, Secretary
/dw
tory