2011-07-28 OFFICIAL MINUTES
July 28, 2011
Approved by the Southlake Library Board
CITY OF
)( SOUTHLAKE
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2
3 Southlake Library Board Meeting:
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5 July 28, 2011
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7 LOCATION: Southlake Town Hall
8 1400 Main Street, Room 3A
9 Southlake, Texas
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11 Members Present: Vice Chair Brenda Flores and Library Board members Lori Burr;
12 Ayako Miyazaki; Cheri' Ross and Michelle Spradlin.
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14 Members Absent: Kim Roberts.
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16 Staff Members Present: Kerry McGeath, Deputy Director of Community Services —
17 Library; Nancy Roper, Administrative Secretary.
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19 Guests: None
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21 REGULAR SESSION
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23 Agenda Item No. 1. Call to Order — The meeting was called to order by Vice Chair
24 Flores at 7:12 p.m.
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26 Agenda Item No. 2. Administrative Comments
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28 A. City Librarian's Report — Director McGeath noted that this year has seen
29 an increase in adults signing up for the Summer Reading Club. As one of
30 the Adult programs, Dr. Neal Barnard presented information on The Cancer
31 Project and nutritious foods. About 150 people attended the program,
32 which also had a cooking component. Dr. Barnard signed books after the
33 program.
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35 Last October we had the author of the Heretic's Daughter, which drew a
36 large crowd.
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38 Mr. McGeath gave a quick overview of the budget for FY 2011 -2012. The
39 Lone Star grant will not be available next year after the State Legislature
40 cut the State Library's budget by 90 %. The $8,000- 10,000 was used to
41 pay part time personnel to staff the Circulation Desk. Mr. McGeath and
42 Ms. Wiersum of FOSL will be asking businesses for donations. There will
43 also be a donation jar behind the counter with a sign asking for donations.
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City of Southlake Values:
Integrity ♦ Innovation • Accountability • Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
July 28, 2011
Approved by the Southlake Library Board
1 The 1999 RFID tag system is obsolete. The City has agreed to replace the
2 tagging system at a cost of $50,000. Polaris, our software system, will be
3 upgraded in September. We will have a virtual server with additional
4 application capabilities.
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6 Mr. McGeath asked for and was granted an additional $5,000 to expand
7 adult programming. There is also an increase in the printing budget so we
8 won't have to print our brochures and other handouts in house saving staff
9 time and the Office Supply budget.
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11 The City Council is looking at giving the staff a raise for the first time in
12 several years. The new carpet will have to be delayed until the following
13 fiscal year. The Utility Billing feature that allows citizens to donate to the
14 Library is not available yet.
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16 If the State Library can't fund the TexShare program, then that program will
17 cease to exist. Non - residents will need to pay for their cards.
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19 There was some discussion about fines.
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21 B. Library Statistics — The statistics were tabled until the next meeting due to
22 computer problems.
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24 Agenda Item 3A. Consider: Approval of the minutes from the February 23, April 27, and
25 May 25, 2011 Southlake Library Board meetings.
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27 February 23rd:
28 Motion Ms. Burr
29 Second Ms. Ross
30 Aye Unanimous
31 Nay None
32 Abstain None
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34 April 27
35 Motion Ms. Spradlin
36 Second Ms. Burr
37 Aye Unanimous
38 Nay None
39 Abstain None
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41 The May minutes were tabled until the next meeting.
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43 Agenda Item No. 4. Public Forum — There was no one present to address the Library
44 Board during Public Forum. Public Forum was opened and closed at 7:39 p.m.
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
July 28, 2011
Approved by the Southlake Library Board
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3 Agenda Item No. 5A. Discussion: Summer Reading Club Update —
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5 The Teen and Young Adult groups were incorporated into the Adult Summer Reading
6 Club (SRC). There are many non - residents that are participating in the SRC. There are
7 about 1800 children that are signed up for the SRC. There are over 500 Adults in the
8 SRC. Our programs are not as restrictive as some of the programs of the surrounding
9 libraries.
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11 Aqenda Item No. 5B, Discussion: Board Opportunities Update — a. Library Fund Raising
12 Opportunities
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14 Mr. McGeath will be asking area businesses for donations. Mrs. Kim Roberts is helping
15 the Library staff to apply for grants.
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17 Agenda Item No. 5C. Discussion: North Texas Regional Library System (NTRLS)
18 Update --
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20 With the State Library shrinking due to less funding, the NTRLS will also have reduced
21 funding and will shrink.
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23 Agenda Item No. 5D. Discussion: Friends of the Library (FOSL) Update —
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25 Mrs. Ailene Tubbesing was elected President and Mrs. Char Wiersum was elected
26 Treasurer at the last meeting. FOSL will now donate money to the Library to buy DVDs
27 so that we can buy them processed.
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29 FOSL also donated funds to pay for the Great Courses series. The money was the
30 result of a grant request from the Southlake Women's Club.
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32 Agenda Item No. 8.Adjournment.
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34 Vice Chair Flores adjourned the meeting at 7:50 p.m.
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3 7 Gc ?ail
38 Brenda Flores, Vice Chair
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41 2 JA....Q.„.
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44 Kerry McGeath, Deputy Director, Southlake Public Library
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47 A recording of this meeting may be requested in the Office of the City Secretary.
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork