2002-08-20 CITY OF SOUTHLAKE
REGULAR CITY COUNCIL MEETING: AUGUST 20, 2002
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:30 to 6:00 P.M.
1. Call to order.
2. Discussion of all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:00 P.M. or Immediately Following the Work Session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076 and
551.087. Refer to posted list attached hereto and incorporated herein. Executive
Session may be held, under these exceptions, at the end of the Regular
Session or at any time during the meeting that a need arises for the City
Council to seek advice from the City Attorney as to the posted subject matter
of this City Council meeting.
1. Section 551.071 Consultation with City Attorney
a. Seek advice of city attorney regarding pavement distress issues.
2. Section 551.072 Deliberation Regarding Real Property
a. Seek advice of city attorney regarding the exchange of property in
the north east section of the city.
b. Seek the advice of the attorney regarding Botanical Technologies,
Inc.
3. Section 551.087 Deliberation Regarding Economic Development
Negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. INVOCATION: Chaplain of the month, Scott Berry, First Baptist Church
4. REPORTS:
A. Mayor's Report
B. City Manager's Report
C. SPIN Report
D. Parks and Recreation Board
E. Committee Reports
F. Local Business Report
City of Southlake
City Council Meeting Agenda
August 20, 2002
Page 2 of 5
CONSENT AGENDA
All items listed below are considered to be routine by the City Council and will be enacted with
one motion. There will be no separate discussion of items unless a Councilmember or citizen so
requests, in which event the item will be removed from the general order of business and
considered in its normal sequence.
5. Consent:
A. Approval of the minutes of the City Council meeting held on August 6, 2002.
B. Placing a proposal to adopt the tax rate and hold a public hearing on the tax rate, on
the agenda of the September 3, 2002 Regular City Council meeting.
REGULAR AGENDA
6. Public Forum.
7. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 827, 2nd Reading, Amending Southlake City Code, Section 12 -32,
Park Rules and Regulations, Section 12 -77, referring to Park Board officer elections,
and Section 12 -148, referring to recreational camping. PUBLIC HEARING
B. Ordinance No. 828, 2nd Reading, Incorporating by reference the Federal Regulations
governing the Grapevine Lake Reservoir Area, and giving the City the authority to
enforce any violations of those regulations that occur within the City's corporate
limits. PUBLIC HEARING
C. Ordinance No. 480 -403, 2nd Reading (ZA01 -116) Rezoning for Tract 1E, J. Chivers
Survey, No. 350 Addition, located at 2535 N. White Chapel Boulevard and being
approximately 3.6 acres. Current Zoning: AG - Agricultural District. Requested
Zoning: SF -1A - Single Family Residential District. SPIN Neighborhood #2.
PUBLIC HEARING
D. Resolution No. 02 -053 (ZA02 -069) Specific Use Permit for Special Events
associated with Oktoberfest, on property described as Southlake Town Square,
Phase I, and being 42.013 acres, located on the northeast corner of the intersection
of North Carroll Avenue and East Southlake Boulevard (FM 1709). Current
Zoning: NR -PUD Non - Residential Planned Unit Development to include C -3
General Commercial District uses. SPIN Neighborhood #8. PUBLIC HEARING
E. Resolution No. 02 -054 (ZA02 -072) Specific Use Permit to allow the sale of
alcoholic beverages during the special events of Oktoberfest, on property described
as Southlake Town Square, Phase I, and being 42.013 acres, located on the
northeast corner of the intersection of North Carroll Avenue and East Southlake
City of Southlake
City Council Meeting Agenda
August 20, 2002
Page 3 of 5
Boulevard (FM 1709). Current Zoning: NR -PUD Non - Residential Planned Unit
Development to include C -3 General Commercial District uses. SPIN
Neighborhood #8. PUBLIC HEARING
8. Ordinances, first readings, and related items:
A. Ordinance No. 483 -1, l Reading, Amending Subdivision Ordinance No. 483,
Article VII, to include proposed changes to certain procedural aspects of
administering park land dedications. (If approved on first reading, the public
hearing will be held on September 3, 2002.)
B. Ordinance No. 480 -404, 1S` Reading (ZA02 -046) Zoning Change and Site Plan for
Gymnastics Plus, located at 1363 Brumlow Avenue. Current Zoning: AG
Agricultural District. Requested Zoning: S -P -1 Detailed Site Plan District
Regulations with I -1 Light Industrial District uses to include Gymnastics Training
Center and Dance Training Center. SPIN Neighborhood #7. (If approved on first
reading, the public hearing will be held on September 3, 2002.)
9. Resolutions:
A. Resolution No. 02 -047, Adoption of a Comprehensive Energy Policy for the City
of Southlake.
B. Resolution No. 02 -055, Adoption of Policies and Procedures for the TexShare
Card Program.
10. Other items for consideration:
A. Approval of the Tarrant County Tax Collection Contract for FY2002 -03.
B. Request for a variance to Sign Ordinance No. 704 -A for Ultimate Electronics
located at 2727 E. Southlake Boulevard.
11. Other items for discussion:
A. Selection procedure for the appointment of the Southlake 2025 Plan Steering
Committee.
12. Meeting Adjourned.
City of Southlake
City Council Meeting Agenda
August 20, 2002
Page 4 of 5
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Tex �,ci pon August 16, 2002, at 6:00 p.m., pursuant to the
Texas Government Code, Chap t �Y�` H L 4 k'° ,
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A ting City Secretary
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If you plan to attend this public meeting and have a disability that requires special needs, please advise
the City Secretary 48 hours in advance at 817 - 481 -1490 and reasonable accommodations will be made to
assist you.
City of Southlake
City Council Meeting Agenda
August 20, 2002
Page 5 of 5
EXECUTIVE SESSION
SECTION 551.071 CONSULTATION WITH ATTORNEY
The City Council may conduct a private consultation with its attorney when the City Council
seeks the advise of its attorney concerning any item on this agenda, about pending and
contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to
the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board
of Texas clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Hanson Aggregate Central, Inc., vs. City of Southlake. October 2000.
2. Marcus Taylor vs. City of Southlake and TRI DAL, LTD. March 2001.
3. City of Southlake vs. Timarron et.al. May 2001.
4. Oakmont Enterprises, Inc., vs. City of Southlake, and Sabre, Inc. January 2002.
5. Leona and Raymond Fox vs. City of Southlake. April 2002.
6. David A. Gray vs. City of Southlake. April 2002.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or
value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of public officers, including the City Manager, City Secretary, City
Attorney, and city boards and commission members. A complete list of the city boards and
commissions is on file in the City Secretary's Office.
SECTION 551.076 DELIBERATION REGARDING SECURITY DEVICES
The City Council may deliberate the deployment, or specific occasions for implementation of
security personnel or devices.
SECTION 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT
NEGOTIATIONS
The City Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate the
offer of a financial or other incentive to a business prospect as described above.