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2003-07-15 CITY OF SOUTHLAKE REGULAR CITY COUNCIL MEETING: July 15, 2003 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:30 to 6:00 P.M. 1. Call to order. 2. Discussion of all items on tonight's meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:00 P.M. or Immediately Following the Work Session 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076 and 551.087. Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. 1. Section 551.071 Consultation with City Attorney a. Leona and Raymond Fox vs. City of Southlake. b. Receive and consider legal advice regarding contested case hearing on Southlake's CCN application. c. Seek advice of city attorney regarding Town Hall storm damage. d. Seek advice of city attorney regarding pavement distress issues. 2. Section 551.072 Deliberation Regarding Real Property a. Discuss value of city -owned property on Parkwood Drive. 3. Section 551.074 Deliberation Regarding Personnel Matters a. Employment contracts for City Manager and City Secretary. b. Deliberation of appointment of a Municipal Judge. 4. Section 551.087 Deliberation Regarding Economic Development Negotiations a. Economic incentives for businesses. B. Reconvene: Action necessary on items discussed in Executive Session. 3. INVOCATION: Chaplain of the Month - David Whitington, Christ Our King Church City of Southlake City Council Meeting Agenda July 15, 2003 Page 2 of 6 4. REPORTS: A. Mayor's Report B. City Manager's Report CONSENT AGENDA All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 5. Consent: A. Approval of the following minutes: the City Council regular meeting held on June 17, 2003; the City Council June Retreat meetings held on June 19 and 20, 2003; and the City Council meeting held on June 23, 2003. B. Ordinance No. 853, lst Reading, Appointing a Municipal Judge and authorizing the Mayor to execute an agreement with the Municipal Judge and providing an effective date. (If approved on first reading, a public hearing will be held on August 5, 2003.) C. Approval of an amendment to the Employment Contract for the City Manager. D. Approval of an amendment to the Employment Contract for the City Secretary. E. Ratifying the purchase of a title insurance policy for Block 6, Phase 1, Southlake Town Square. F. Ordinance No. 480 -420, (ZA03 -020) 2 Reading, Zoning Change and Concept Plan for Chapel Hill Office Park on property described as Tract 5F, O.W. Knight Survey, Abstract No. 899, being approximately 4.24 acres located at 205 East Southlake Boulevard (FM 1709). Current Zoning: AG Agricultural District. Requested Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #9W. TABLE AND CONTINUE THE PUBLIC HEARING TO THE AUGUST 19, 2003, CITY COUNCIL MEETING. G. ZA03 -043, Revised Site Plan for Harris Methodist Southlake, on property located on the south side of East Southlake Boulevard (FM 1709) and 1500' east of Carroll Avenue. Current Zoning: S -P -2 General Site Plan District. SPIN Neighborhood #8. TABLE AND CONTINUE THE PUBLIC HEARING TO THE SEPTEMBER 2, 2003, CITY COUNCIL MEETING. H. Authorizing the City Manager to enter into a Compromise and Settlement Agreement with Leona and Raymond Fox. City of Southlake City Council Meeting Agenda July 15, 2003 Page 3 of 6 I. ZA02 -110, Concept Plan for Greenway Carroll Addition located on the southeast corner of North Carroll Avenue and State Highway 114. Current Zoning: C -3 General Commercial District. SPIN Neighborhood #8. WITHDRAWN BY THE APPLICANT ON JUNE 24, 2003. Informational purposes only- no action required. J. Resolution No. 03 -032, (ZA02 -111) Specific Use Permit and Site Plan for a gasoline service station on the proposed Lot 1, Block 1, Greenway Carroll Addition. The property is located on the southeast corner of North Carroll Avenue and State Highway 114. Current Zoning: C -3 General Commercial District. SPIN Neighborhood #8. WITHDRAWN BY THE APPLICANT ON JUNE 24, 2003. Informational purposes only- no action required. K. Resolution No. 03 -033, (ZA02 -112) Specific Use Permit for the sale of alcoholic beverages on property described as proposed Lot 1, Block 1, Greenway Carroll Addition. The property is located on the southeast corner of North Carroll Avenue and State Highway 114. Current Zoning: C -3 General Commercial District. SPIN Neighborhood #8. WITHDRAWN BY THE APPLICANT ON JUNE 24, 2003. Informational purposes only- no action required. L. ZA03 -003, Revised Preliminary Plat for Lots 1 and 2, Block 1 and Lot 1, Block 2, Greenway Carroll Addition, on property located on the southeast corner of North Carroll Avenue and State Highway 114 and being approximately 10.56 acres. Current Zoning: C -3 General Commercial District. SPIN Neighborhood #8. WITHDRAWN BY THE APPLICANT ON JUNE 24, 2003. Informational purposes only- no action required. REGULAR AGENDA 6. Public Forum. 7. Ordinances, second readings, public hearings, and related items: A. Ordinance No. 480 -386A, (ZA03 -025) 2nd Reading, Zoning Change and Concept Plan for Lot 3, Block 1, Cornerstone Plaza located on the south side of East Southlake Boulevard (FM 1709) approximately 600' east of South Nolen Drive. Current Zoning: S -P -2 Generalized Site Plan District with limited C -3 General Commercial District uses. Requested Zoning: S -P -2 Generalized Site Plan District with limited C -3 General Commercial District uses. SPIN Neighborhood #7. PUBLIC HEARING B. ZA03 -026, Site Plan for Lot 3, Block 1, Cornerstone Plaza located on the south side of East Southlake Boulevard (FM 1709) approximately 600' east of South Nolen Drive. Current Zoning: S -P -2 Generalized Site Plan District with limited C- City of Southlake City Council Meeting Agenda July 15, 2003 Page 4 of 6 3 General Commercial District uses. SPIN Neighborhood #7. PUBLIC HEARING C. Ordinance No. 835, 2 °a reading, Abandoning and quit claiming a portion of Dove Road right -of -way. PUBLIC HEARING 8. Ordinances, first readings, and related items: A. Ordinance No. 480 -422, (ZA03 -030) 1 Reading, Zoning Change and Site Plan for Westgate Plaza, on property described as a portion of Tracts 2E2, 2E5, 2E6, 2E9B, and 2E14, situated in the T. Easter Survey, Abstract No. 458, and being approximately 1.02 acres located on the north side of State Highway 114, approximately 860' west of Park Boulevard in Grapevine. Current Zoning: C -3 General Commercial District. Requested Zoning: S -P -1 General Site Plan District. SPIN Neighborhood #6. (If approved on first reading, a public hearing will be held on August 5, 2003.) B. ZA03 -031, Preliminary Plat for Westgate Plaza on property described as a portion of Tracts 2E2, 2E5, 2E6, 2E9B, and 2E14, situated in the T. Easter Survey, Abstract No. 458, and being approximately 0.972 acres located on the north side of State Highway 114, approximately 860' west of Park Boulevard in Grapevine. Current Zoning: C -3 General Commercial District. Proposed Zoning: S -P -2 General Site Plan District. SPIN Neighborhood #6. C. Ordinance No. 717 -C, 1 Reading, Amending Ordinance No. 717 and 717 -B; designating the speed limit within The Dominion Addition as 25 mph. (If approved on first reading, a public hearing will be held on August 5, 2003.) 9. Resolutions: A. Resolution No. 03 -038, Amending City of Southlake personnel policies to adopt a Reduced Work Schedule policy. B. Resolution No. 03 -043, Amending City of Southlake personnel policies regarding employee benefits including vacation, compensatory time, and sick leave benefits; and implementing a one -time monetary reduction of employee's accrued vacation and compensatory leave. C. Resolution No. 03 -045, Appointing a City Council representative to the Joint Utilization Committee to fill the unexpired term of Greg Standerfer. 10. Other items for consideration: (no items on this agenda) 11. Other items for discussion: City of Southlake City Council Meeting Agenda July 15, 2003 Page 5 of 6 A. Dove Creek Trail: Discussion of the acquisition of a 20' corridor approximately 2,900 feet in length (1.33 acres) along the south and east boundary of Triple C Ranch, Phase I, for the purposes of providing a future trail that would stretch from SH 114 to Lake Grapevine. B. Discussion of senior - related transportation issues. 12. Meeting Adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, July 11, 2003, at 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. 0: 0 • **- Lori A. Farwell = • : � U' c vZ City Secretary • • If you plan to attend this public meeting and 'Iltrva a *dtV a bility that requires special needs, please advise the City Secretary 48 hours in advance at 817- 481 -1490 and reasonable accommodations will be made to assist you. City of Southlake City Council Meeting Agenda July 15, 2003 Page 6 of 6 EXECUTIVE SESSION SECTION 551.071 CONSULTATION WITH ATTORNEY The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. City of Southlake vs. Timarron et.al. May 2001. 2. Leona and Raymond Fox vs. City of Southlake. April 2002. 3. City of Southlake vs. Pinnacle Integrated Technologies, Inc. September 2002. 4. Richard W. Hart vs. City of Southlake. September 2002. 5. Architectural Utilities Limited Partnership dba AUI General Contractors vs. City of Southlake. March 2003. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. SECTION 551.076 DELIBERATION REGARDING SECURITY DEVICES The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. SECTION 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above.