2004-03-30
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CITY OF SOUTHLAKE
SPECIAL CITY COUNCIL MEETING: MARCH 30. 2004
LOCATION:
1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:30 to 6:00 P.M.
1. Call to order.
2. Discussion of all items on tonight's meeting agenda. No action will be taken and
each item will be considered during the Regular Session.
REGULAR SESSION: 6:00 P.M. or immediatelv followin2 the work session
1. Cal1to order.
2.
A.
Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held.
under these exceotions. at the end of the Re2ular Session or at any
time durin2 the meetin2 that a need arises for the City Councll to seek
advice from the City Attorney as to the oosted subiect matter of this
City Councll meetin2.
1. Section 551.071 Consultation with attorney
a. Sutton & Associates, L.P., vs. Dolan Directional Drilling,
Inc., and City of Southlake
b. City of Southlake vs. Timarron, et. al.
c. Seek the advice of the city attorney regarding water back
billing.
2. Section 551.072 Deliberation rea:ardin2 real orooertv
a. Seek advice of city attorney regarding the value of property
on Sutton Lane.
3. Section 551.087 Deliberation rea:ardin2 economic develooment
ne20tiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. INVOCATION: Coy Quesenbury, Lonesome Dove Baptist Church
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City of Southlake
Spedal City Council meeting agenda
March 30, 2004
Page 2 of 6
4. REPORTS:
A. Mayor's Report
1. Introduction of students and sponsors from Toyoma, Japan, and
local sponsors
2. Proclamation for Building Safety Week
B. City Manager's Report
C. Financial Report
CONSENT AGENDA
All items listed below are considered to be routine by the City Council and will be
enacted with one motion. There will be no separate discussion of items unless a
Councilmember or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
5. Consent:
A. Approve minutes for the March 2, 2004, regular City Council meeting.
B. Authorize the Mayor to enter into the Tarrant Regional Transportation
Coalition Agreement and appoint Southlake's representative to the Board
of Directors.
C. Consider rescheduling the May 18, 2004, City Council meeting.
D. Approve temporarily extending the existing facility utilization agreements
with the youth sports associations to end upon the approval of the revised
facility utilization agreements.
E. Approve naming certain park roads for identification purposes.
REGULAR AGENDA
6. Public Forum.
7. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 04-018 (ZA03-091), Specific Use Permit for Southlake
Boarding Facility on property located at the northeast comer of East
Continental Boulevard and Crooked Lane. Current Zoning: I-I Light
Industrial District. SPIN Neighborhood #7. PUBLIC HEARING
B. ZA03-095, Site Plan for Chu Eye Associates on property located on the
southeast comer of East Southlake Boulevard and Bank Street. Current
Zoning: C-3 General Commercial District. SPIN Neighborhood #7.
PUBLIC HEARING
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City of Southlake
Speeial City Council meeting agenda
March 30, 2004
Page 3 of6
WITHDRAWNBY D.
THE APPLICANT
ON 3/10/04
8.
9.
C.
Resolution No. 04-019 (ZA04-009), Specific Use Permit for the sale of
alcoholic beverages at Fuju Yama Steak and Sushi, LLC. on property
located at 1230 Main Street in Southlake Town Square. Current Zoning:
DT Downtown District. SPIN Neighborhood #8. PUBLIC HEARING
LV04-001, A variance to the Lighting Ordinance No. 693-B for Carroll
Independent School District, on property located at 1501 East Southlake
Boulevard (PM 1709). Current Zoning: S-P-l Detailed Site Plan District.
SPIN Neighborhood #10. PUBLIC HEARING
Ordinances, first readings, and related items:
A.
Ordinance No. 861, 1 st Reading, Amending Chapter 10, of the City Code
and providing provisions regarding high grass and weeds. (If approved on
first reading, the public hearing will be April 6, 2004.)
B.
Ordinance No. 480-432, 1 st Reading (ZA03-085), Zoning Change and Site
Plan for East Southlake # 1 Ltd. on property located at 900 East Southlake
Boulevard (FM 1709); approximately 1,100 feet west of North Carroll
Avenue. Current Zoning: AG Agricultural District. Requested Zoning: S-
P-l Detailed Site Plan District with 0-1 Office District uses. SPIN
Neighborhood #10. (If approved on first reading, the public hearing will
be April 6, 2004.)
C.
Ordinance No. 704-B, 1st Reading, Amendment to the Sign Ordinance. (If
approved on first reading, the public hearing will be April 6, 2004.)
Resolutions:
A.
10.
Resolution No. 04-021, Appointing a City Council representative to the
Southlake Parks Development Corporation to fill the unexpired term ofW.
Ralph Evans.
Other items for consideration:
A.
B.
C.
Consider SP04-024, Variance to Sign Ordinance No. 704-A, for
Re[essence] located at 2717 East Southlake Boulevard, Suite 160.
Consider SP04-025, Variance to Sign Ordinance No. 704-A, for The
Courtyard at Timarron located at 1207, 1209, & 1211 South White Chapel
Boulevard.
Consider SP04-040, Variance to Sign Ordinance No. 704-A, for Texas
Nations Title located at 100 South Village Center Drive.
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City of Southlake
Special City Council meeting agenda
March 30, 2004
Page 4 of6
D. Consider the use of the Council Chambers by members of the Tax
Increment Financing District.
11. Other items for discussion: (There are no items on this agenda.)
12. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, March 26, 2004, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
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lfyou plan to attend this public meeting ~ haWl.,1lJ,robility that requires special needs, please
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advise the City Secretary's Office 48 hours In advance at 817-481-1490 and reasonable
accommodations will be made to assist you.
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City of Southlake
Special City Council meeting agenda
March 30, 2004
Page 5 of6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This
includes the following pending and/or contemplated litigation subjects:
1. City ofSouthlake vs. Timarron et.al. May 2001.
2. City of Southlake vs. Pinnacle Integrated Technologies, Inc. September 2002.
3. Richard W. Hart vs. City of Southlake. September 2002.
4. Architectural Utilities Limited Partnership dba AU! General Contractors vs. City
ofSouthlake. March 2003.
5. Marpave, Inc., vs. City ofSouthlake. November 2003.
6. Steve L. Perry and Aline Perry vs. City ofSouthlake. November 2003.
7. R.E. and Marilyn Smith vs. City ofSouthlake. December 2003.
8. City of Southlake vs. Howard E. Carr, Jr. March 2004.
9. Sutton & Associates, L.P., vs. Dolan Directional Drilling, Inc., and City of
Southlake. March 2004.
Section 551.072: Deliberation re2ardine real orooertv
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation reeardine orosoective l!ift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation re2ardine oenonnel matten
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in the
City Secretary's Office.
Section 551.076: Deliberation reeardine security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
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City of Southlake
Spedal City Counell meeting agenda
March 30, 2004
Page 6 of6
Section 551.087: DeUberation ret!ardinf! economic develoDment net!otiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay, or
expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
Section 418.183((): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetinf!s to discuss emen!encv manaf!ement Dlans
ret!ardinf! DiDeHne safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.