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2006-02-21 CITY OF SOUTHLAKE REGULAR CITY COUNCIL MEETING: FEBRUARY 21, 2006 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 5:30 to 6:00 P.M. 1. Call to order. 2. Discussion of all items on tonight's meeting agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: 6:00 P.M. or immediately following the work session 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subiect matter of this City Council meeting. 1. Section 551.071: Consultation with attorney a. Steve L. Perry and Aline Perry vs. City of Southlake. 2. Section 551.072: Deliberation regarding real property a. Discuss purchase of property for park purposes. 3. Section 551.087: Deliberation regarding economic development negotiations a. Economic incentives for businesses. B. Reconvene: Action necessary on items discussed in Executive Session. 3. INVOCATION: Eric Hulet, Grace Community Church 4. REPORTS: A. Mayor's Report 1. Proclamation for Flag Football State Champions B. City Manager's Report 1. Presentation of results from 2006 Citizen Survey 2. Staff introductions City of Southlake City Council meeting agenda February 21, 2006 Page 2 of 6 C. Financial Report D. Local Business Report CONSENT AGENDA All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 5. Consent: A. Approve the minutes for the February 7, 2006, regular City Council meeting. B. Consider excusing members of the City Council and of the Planning and Zoning Commission for absences from meetings. C. Authorize the City Manager to enter into a professional services agreement with Credera/Maximus, Inc. for information technology alignment study. D. Authorize the Mayor to execute a Professional Services Agreement with Cheatham and Associates for design of certain projects included in the 05/06 CIP and Strategic Initiative Fund. E. Award annual contract for utility parts to Hughes Supply, Texas Water Products, and Ferguson and Atlas Utility Supply. F. Authorize the Mayor to execute a Residential Developer's Agreement for Villas Del Sol, a 10.82-acre, nine-lot subdivision, located at the northwest corner of Highland Street and Sunshine Lane. G. Authorize the Mayor to enter into an Interlocal Assistance Agreement for fire and explosive investigation. H. Resolution No. 06-012, Support the City's participation in a drug and alcohol awareness program known as "Game Over" every two years. 1. Resolution No. 06-013, Call the May 13, 2006, General Election and authorize joint election agreements with Tarrant County Elections Administration and Carroll Independent School District. J. ZA05-172, Plat Revision for proposed Lots 3R2R1, 3R2R2, 3R3R1, 3R3R2, and 3R3R3, Green Meadow Subdivision being a revision of Lots 3R2R1, 3R2R2, and 3R2R3, Green Meadow Subdivision, located at the southeast corner of South Kimball Avenue and East Continental Boulevard. Current Zoning: I-1 Light Industrial District. SPIN Neighborhood #7. City of Southlake City Council meeting agenda February 21, 2006 Page 3 of 6 REGULAR AGENDA 6. Public Forum. 7. Ordinances, second readings, public hearings, and related items: A. ZA05-156, Site Plan for The Shops at Southlake - Building A3, located at the southeast corner of East Southlake Boulevard and South Carroll Avenue. Current Zoning: SP-2 Generalized Site Plan District. SPIN Neighborhood #8. PUBLIC HEARING (note - a variance to the maximum height of the acoustic wall located near the southern property boundary may be considered in conjunction with this site plan.) B. Consider variance to the Noise Ordinance No. 778, as it pertains to certain commercial operations of the proposed retail center known as the Shops of Southlake located at the southeast corner of East Southlake Boulevard and South Carroll Avenue. C. Ordinance No. 480-477, 2nd Reading, (ZA05-149) Zoning Change for 680 East Dove Road, being legally described as Tract 2BOIA, J.L. Chivers Survey, Abstract No. 348. Current Zoning: AG Agricultural District. Requested Zoning: SF-IA Single Family Residential District. SPIN Neighborhood #3. PUBLIC HEARING D. Resolution No. 06-011, (ZA06-012) Specific Use Permit to allow a mass gathering for the Kelly Miller Circus, located on the southwest corner of North White Chapel Boulevard and State Highway 114. Current Zoning: C-1 Neighborhood Commercial District and AG Agricultural District. SPIN Neighborhood #11. PUBLIC HEARING E. Ordinance No. 512-A, 2nd Reading, Amending Ordinance No. 512, which levied assessments for part of the cost of sanitary sewer improvements in Continental Park Estates in the City of Southlake. PUBLIC HEARING 8. Ordinances, first readings, and related items: A. Ordinance No. 480-478, 1st Reading, (ZA05-127) Zoning Change for proposed Bella Lago, being approximately 11.25 acres located at 2970 Burney Lane. Current Zoning: AG Agricultural District. Requested Zoning: SF-IA Single Family Residential District. SPIN Neighborhood #3. (If approved on first reading, the public hearing will be held March 7, 2006) B. Ordinance No. 480-479, 1st Reading, (ZA05-154) Zoning Change and Concept Plan for proposed Hawthorne Place, on approximately 10 acres located along the east side of Randol Mill Avenue approximately 1,200 feet north of Johnson Road, City of Southlake City Council meeting agenda February 21, 2006 Page 4 of 6 being legally described as Tracts IE, IE01, ID01, and a portion of Tract 1D02, Ben J. Foster Survey, Abstract No. 519. Current Zoning: AG Agricultural District. Requested Zoning: SF-20A Single Family Residential District. SPIN Neighborhood #13. (If approved on first reading, the public hearing will be held March 7, 2006.) C. Ordinance No. 480-480, 1St Reading, (ZA05-068) Zoning Change and Concept Plan for Carroll Crossroads, on property described as being a portion of Tract 4G, O.W. Knight Survey, Abstract No. 899; located at the southwest corner of East Southlake Boulevard and South Carroll Avenue. Current Zoning: AG Agricultural District. Requested Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #9e. (If approved on first reading, the public hearing will be held March 7, 2006.) 9. Resolutions: (There are no items on this agenda.) 10. Other items for consideration: A. Consider SP06-031, Variance to Sign Ordinance No. 704-B for Stampede Sports Arena located at 250 Players Circle. B. Amend the current professional services agreement with Dunkin, Sims, Stoffels, Inc. to include the design and engineering of the loop road parking lot improvements at Bob Jones Park. 11. Other items for discussion: (There are no items on this agenda) 12. Meeting adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Frida , February 17, 2006, by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. ~aOUTH ® r~ Lori A. Farwell, TRMC City Secretary I/~//l1111111/1,, If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you. City of Southlake City Council meeting agenda February 21, 2006 Page 5 of 6 EXECUTIVE SESSION Section 551.071: Consultation with attorney The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. City of Southlake vs. Timarron et.al. May 2001. 2. Steve L. Perry and Aline Perry vs. City of Southlake. November 2003. 3. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004. 4. Harold Sauls vs. Robert Welch, Alton Wells, Mike Berryhill, John Doe, and City of Southlake. March 2005. Section 551.072: Deliberation retarding real property The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. City of Southlake City Council meeting agenda February 21, 2006 Page 6 of 6 Section 418.183(f): Texas Disaster Act The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism-related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safety The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information.