2007-12-04 CITY O
SOUF THLAKE
TEXAS
REGULAR CITY COUNCIL MEETING: DECEMBER 4, 2007
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 4:45 P.M.
1. Call to order.
2. Christening and Dedication of Truck 401
3. Invocation: Scott Berry, Chaplain of the Month
4. CISD demographic report presentation
5. Discussion of regulations pertaining to oil and gas drilling:
A. Ordinance No. 480 -RRR, Amending the Comprehensive Zoning
Ordinance No. 480, as amended, as it pertains to oil and gas drilling and
production.
B. Amendment to the City's Master Comprehensive Plan as it pertains to oil
and gas drilling production, oil and gas production pad sites and natural
resource extraction activities.
C. Ordinance No. 880 -A, Amending Section 9.5, Article IV, of the Southlake
City Code regarding oil and gas well drilling and production.
6. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:00 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.072: Deliberation regarding real property
a. Deliberate the acquisition of property for park purposes.
b. Deliberate the purchase of the parking garages in Town
Square.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 4, 2007
Page 2 of 8
2. Section 551.087: Deliberation regarding economic
development negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Recognition of Emily Galpin for her efforts on behalf of the Bob
Jones Nature Center
2. United Way Presentation - Senior Community Plan
CONSENT AGENDA
All items listed below are considered to be routine by the City Council and will be
enacted with one motion. There will be no separate discussion of items unless a
Councilmember or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
4. Consent:
A. Approve the minutes from the November 20, 2007, regular City Council
meeting and from the November 14, 2007, special meeting to canvass the
November 6, 2007, special election.
B. This item was intentionally left blank.
C. Award annual purchasing agreement to Atlas Utility Supply, Municipal
Water Works, H. D. Supply, Hydraflo Inc., and Ferguson Waterworks for
utility parts.
D. Award annual purchasing agreement to Centerline Supply and
Roadrunner Traffic Supply for signs and pavement marking.
E. Award of bid to Crowley Sports Officials in the amount of $100,130 for
sports officiating and scorekeeping services.
F. Approve 2008 Community Service Agreement with Call A Ride Southlake,
Inc.
G. Approve 2008 Community Service Agreement with SafeHaven of Tarrant
County.
H. Approve 2008 Community Service Agreement with Metroport Meals on
Wheels.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
City of Southlake
City Council meeting agenda
December 4, 2007
Page 3 of 8
I. Approve 2008 Community Service Agreement with Southlake Sister
Cities.
J. Approve 2008 Community Service Agreement with Southlake Community
Band.
K. Approve 2008 Community Service Agreement with Southlake Historical
Society.
L. Approve 2008 Community Service Agreement with Keep Southlake
Beautiful.
M. Approve 2008 Community Service Agreement with Southlake Women's
Club for Art in the Square.
N. Approve 2008 Community Service Agreement with Grapevine Relief and
Community Exchange.
O. Approve SPDC Matching Funds Request in the amount of $5,000 from the
Southlake Historical Society for the addition of a stone fireplace and
chimney to the log cabin.
P. Approve SPDC Matching Funds request in the amount of $2,250 from
Keep Southlake Beautiful for the addition of shade umbrellas in Liberty
Garden in Bicentennial Park.
Q. Approve renewal of contract with American Landscape Systems for
landscape maintenance of public areas in Town Square and Central Park
in the amount of $73,050 for a twelve month period ending December 31,
2008.
R. Approve renewal of contracts with TruGreen LandCare for landscape
maintenance of city facilities and right -of -way mowing in the amount of
$90,964 for a twelve month period ending December 31, 2008.
S. Ordinance No. 480 -536, 2 Reading (ZA07 -139), Zoning Change and Site
Plan for Lots 1R1, 1R2, 2R1, 2R2, and 2R3, Block 3, Cornerstone
Business Park Addition on property legally described as Lots 1 and 2R,
Block 3, Cornerstone Business Park Addition and located at 500 Silicon
Drive and 510 Silicon Drive. Current Zoning: 0-1 Office District.
Requested Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood
#7. THIS ITEM HAS BEEN TABLED AND THE PUBLIC HEARING
CONTINUED TO THE JANUARY 15, 2008, CITY COUNCIL MEETING.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
City of Southlake
City Council meeting agenda
December 4, 2007
Page 4 of 8
T. ZA07 -111, Plat Revision for Lots 1R1, 1R2, 2R1, 2R2, and 2R3, Block 3,
Cornerstone Business Park being a replat of property currently described
as Lots 1 and 2R, Block 3, Cornerstone Business Park Addition and being
located at 500 Silicon Drive and 510 Silicon Drive. Current Zoning: 0-1
Office District. Proposed Zoning: S -P -1 Detailed Site Plan District. SPIN
Neighborhood #7. THIS ITEM HAS BEEN TABLED TO THE JANUARY
15, 2008, CITY COUNCIL MEETING.
U. Ordinance No. 480 -492, 1 Reading (ZA06 -045), Zoning Change for a
portion of Lot 1, Block 1, Arnold Estates. The property is situated at 1275
Shady Oaks Drive with access through 520 West Highland Street. Current
Zoning: RE Single Family Residential Estate District. Requested Zoning:
SF -1A Single Family Residential District. SPIN Neighborhood #11. THIS
ITEM HAS BEEN TABLED TO THE JANUARY 15, 2008, CITY
COUNCIL MEETING.
REGULAR AGENDA
5. Public Forum. (The Public Forum will not begin prior to 7 :00 p.m.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 920, 2 Reading, adopt an ordinance to dedicate street
right -of -way from city owned property at the northeast corner of Dove
Road and North White Chapel Boulevard for the purpose of constructing
intersection improvements. PUBLIC HEARING
B. Ordinance No. 921, 2 Reading, adopt an ordinance to dedicate street
right -of -way from city owned property at the southeast corner of Dove
Road and North White Chapel Boulevard for the purpose of constructing
intersection improvements. PUBLIC HEARING
C. Ordinance No. 480 -537, 2nd Reading (ZA07 -106), Zoning Change,
Concept Plan /Site Plan for Kimball Lake Office Park on property legally
described as Tract 3B, T. Mahan Survey, Abstract No. 1049 and located
at 600 North Kimball Avenue. Current Zoning: AG Agricultural District.
Requested Zoning: S -P -2 Generalized Site Plan District. SPIN
Neighborhood #6. PUBLIC HEARING
D. Ordinance No. 480 -540, 2nd Reading (ZA07 -143), Zoning Change and
Concept Plan for 2050 North Shady Oaks Drive on property legally
described as Lot D1, Block 1, Old Orchard Country Estates and located at
2050 Shady Oaks Drive. Current Zoning: SF -1A Single Family Residential
District. Requested Zoning: SF -2 Single Family Residential District. SPIN
Neighborhood #11. PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 4, 2007
Page 5 of 8
7. Ordinances, first readings, and related items:
A. Ordinance No. 922, 1 Reading, adopt an ordinance to amend Chapter
18, Traffic and Vehicles, of the City of Southlake Code of Ordinances by
adding new Article VIII, Automated Red Light Enforcement. (If approved
on first reading, the public hearing will be held December 18, 2007.)
B. Approve Royal and Annie Smith Park design.
C. Ordinance No. 480 -538, 1 Reading (ZA07 -121), Zoning Change and Site
Plan for Royal and Annie Smith Park on property legally described as
Tract 1, J.G. Allen Survey, Abstract No. 18 and located at 3045 Johnson
Road. Current Zoning: AG Agricultural District. Requested Zoning: CS
Community Service District. SPIN Neighborhood #15. (If approved on first
reading, the public hearing will be held December 18, 2007.)
D. Approve Liberty Park at Sheltonwood design.
E. Ordinance No. 480 -539, 1 Reading (ZA07 -122), Zoning Change and Site
Plan for Liberty Park at, Sheltonwood on property legally described as
Tract 1C01A and a portion of Tract 1A, J.W. Chivers Survey, Abstract No.
350 and located at 570 East Dove Road and 590 East Dove Road.
Current Zoning: SF -1A Single Family Residential District. Requested
Zoning: CS Community Service District. SPIN Neighborhood #3. (If
approved on first reading, the public hearing will be held December 18,
2007.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. Approve Change Order No. 1 to the Construction Manager at Risk
contract with Lee Lewis Construction, Inc., in the amount of $1,925,913 for
the demolition of the existing DPS East facility and the civil work for the
new DPS Headquarters.
B. Consider SP07 -320, Variance to Sign Ordinance No. 704 -C for Cristina's
Fine Mexican Restaurant located at 2707 East Southlake Boulevard, Suite
100.
C. Consider SP07 -417, Amendment to the Gateway Plaza Phase II
Conditional Sign Permit for temporary signs for Weir's Furniture located at
210 North Nolen Drive.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence • Teamwork
City of Southlake
City Council meeting agenda
December 4, 2007
Page 6 of 8
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, November 30, 2007, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
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Lori Payne, TR = 4 •
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City Secretary ° ' =�`
If you plan to attend thi #,pub ehg and have a disability that requires special
needs, please advise the Ciffi'6ea Mary's Office 48 hours in advance at 817 - 748 -8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 4, 2007
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and /or contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d /b /a
Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John
R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. Teresa Dreyer v. City of Southlake. September 2006.
3. TBC Construction, Inc., and TBC First Realty, Inc. v. City of Southlake, Barson
Utilities, Inc., aka Barson Utilities. December 2006.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regardinq prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
•
City of Southlake
City Council meeting agenda
December 4, 2007
Page 8 of 8
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism - related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and /or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork