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2007-02-20 CITY OF SOUTHLAKE REGULAR CITY COUNCIL MEETING MINUTES: FEBRUARY 20, 2007 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Andy Wambsganss, Mayor Pro Tem Carolyn Morris, Deputy Mayor Pro Tem John Terrell, and Councilmembers Laura K. Hill (arrived at 5:43 p.m.) Gregory Jones, Virginia M. Muzyka, and Vernon Stansell. CITY COUNCIL ABSENT: None. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Jim Blagg, Assistant to the City Manager Ben Thatcher, Community Relations Officer Pilar Schank, Manager of Information Services Gary Gregg, Audio Visual Systems Technician Pam Jordan, Director of Community Services Steve Polasek, Chief of Fire Services Robert Finn, Police Captain Russell Daniels, DPS Analyst / Emergency Manager Ross Korkmas, Library Administrator Kerry McGeath, Economic Development Director Greg Last, Finance Director Sharen Jackson, Vehicle Fleet Coordinator Tim Slifka, Director of Human Resources Kevin Hugman, Director of Planning Ken Baker, Chief Planner Jayashree Narayana, Director of Public Works Robert H. Price, Deputy Director of Public Works Gordon Mayer, Public Works Operations Manager Chuck Kendrick, City Attorney E. Allen Taylor, and City Secretary Lori Farwell. WORK SESSION: Agenda Item No. 1. Call to order. The work session was called to order by Mayor Wambsganss at 5:07 p.m. Agenda item No. 2. Invocation. Margy Gore from Good Shepherd Catholic Church gave the invocation. Mayor Wambsganss led the Pledge of Allegiance. Mayor Wambsganss commented on the final event of the 50th Anniversary celebration and thanked everyone for attending and making it a success. The Hall of Fame event honored current and former elected officials and was held prior to the City Council meeting. Agenda Item No 3 Comprehensive Plan update process. Director Baker presented this item to Council. Agenda Item No 4 Community emergency notification update. DPS Analyst / Emergency Manager Korkmas presented this item to Council. Agenda Item No 5 Discussion of all items on tonight's meeting agenda. City Council reviewed the consent agenda items with city staff. Item 41 was removed from the consent agenda. The work session ended at 5:35 p.m. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2007 Page 1 of 7 REGULAR SESSION: Agenda Item No. 1. Call to order. The regular session was called to order by Mayor Wambsganss at 5:35 p.m. Agenda Item No. 2A. Executive Session. Mayor Wambsganss announced City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, Consultation with attorney; and Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 5:35 p.m. Executive Session began at 5:50 p.m. and ended at 7:03 p.m. Agenda Item No. 2B. Reconvene. Mayor Wambsganss reconvened the regular meeting at 7:12 p.m. and asked if any action was necessary from Executive Session. No motion was necessary. Agenda Item No. 3A. Mayor's Report. Mayor Wambsganss announced upcoming meetings and events. Agenda Item No 3B. Cily Manager's Report. No report was given. Agenda Item No. 3C. Financial Report. Director Jackson presented this item to Council. CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council and are enacted with one motion. Agenda Item No 4A Approve the minutes from the February 6 2007, regular City Council meeting. A presentation was not made on this item. Agenda Item No 4B Excuse members of the City Council and of the Planning and Zoning Commission for absences from meetings. Councilmember Stansell was absent from the February 6, 2007, City Council meeting and Commissioners C.D. Peebles and Michael Springer were absent from the February 8, 2007, Planning and Zoning Commission meeting. Agenda Item No 4C Resolution No 07-005 Call the May 12 2007, General Election and authorize joint election agreements with Tarrant County Elections Administration and Carroll Independent School District. A presentation was not made on this item. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, CALLING FOR A GENERAL ELECTION TO BE HELD ON MAY 12,2007; DESIGNATING A POLLING PLACE; ESTABLISHING AN ELECTION PRECINCT WITHIN THE CITY; APPOINTING AN ELECTION JUDGE AND AN ALTERNATE ELECTION JUDGE; ESTABLISHING PROCEDURES FOR EARLY VOTING; AGREEING TO CONDUCT THE ELECTION JOINTLY WITH CARROLL INDEPENDENT SCHOOL DISTRICT; AUTHORIZING THE EXECUTION OF A CONTRACT FOR ELECTION SERVICES WITH TARRANT COUNTY ELECTIONS ADMINISTRATION; AUTHORIZING THE CITY SECRETARY TO MAKE SUBMISSIONS TO THE UNITED STATES JUSTICE REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2007 Page 2 of 7 DEPARTMENT FOR PRE-CLEARANCE APPROVAL; ESTABLISHING OTHER PROCEDURES FOR CONDUCTING THE ELECTION; ESTABLISHING A DATE FOR CANVASSING RETURNS; ESTABLISHING A DATE FOR A RUN-OFF ELECTION, IF NECESSARY; AND PROVIDING AN EFFECTIVE DATE. Agenda Item No 4D Authorize a Professional Services Agreement with Freese and Nichols, Inc to provide engineering services for a water supply line from the Pearson Ground Storage Tanks to the T W King Pump Station authorize staff to execute said agreement and take any necessary action. Director Price answered questions about this item during the work session. Agenda Item No 4E Approve a Tower Lease Agreement with Verizon Wireless for cellular antennas to be located on the Miron Water Tank authorize staff to execute said agreement and take any necessary action. A presentation was not made on this item. Agenda Item No 4F Authorize purchase of vehicles from Dallas Dodge for $149,404. A presentation was not made on this item. Agenda Item No 4G Authorize purchase of vehicles from Philpott Motors for $323,126. A presentation was not made on this item. Agenda Item No 4H Resolution No 07-009 Oppose House Bill 651, support repeal of gas reliability infrastructure program (GRIP) statute and join cities for reasonable gas rates. A presentation was not made on this item. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, OPPOSING H.B. 651; SUPPORTING REPEAL OF GAS RELIABILITY INFRASTRUCTURE PROGRAM (GRIP) STATUTE AND JOINING CITIES FOR REASONABLE GAS RATES. Agenda Item No 41. Ordinance No 904, 1St Reading an Ordinance Amending Chapter 5, Businesses of the Southlake City Code by adding Article VIII valet parking on public streets and rights-of-way. This item was removed from the consent agenda and considered by City Council on the regular agenda. Agenda Item No 4J Ordinance No 480-512 2°d Reading (ZA06-189) Zoning Change and Site Plan for proposed Southlake Design Center located at 280 Commerce Street. Current Zoning: S- P-1 Detailed Site Plan District Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #7. This item has been requested to be tabled to the March 6, 2007, City Council meeting. Agenda Item No 4K Ordinance No 480-514 1St Reading (ZA06-169) Zoning Change and Site Plan for Calloway's Nursery located at 310 East Southlake Boulevard. Current Zoning: AG Agricultural District Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #10. This item was withdrawn by the applicant. REGULAR CITYCOUNCIL MEETING MINUTES, FEBRUARY20, 2007 Page 3 of 7 Motion was made to approve consent agenda items 4A; 413; 4C; 41); 4E; 4F; 4G; 4H; to table item 4J to the March 6, 2007, City Council meeting; and to withdraw item 4K as requested by the applicant. (Item 41 was removed from the consent agenda and considered on the regular agenda.) Motion: Terrell Second: Muzyka Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell, Wambsganss Nays: None Approved: 7-0 REGULAR AGENDA: Agenda Item No. 5. Public Forum. Mayor Wambsganss opened the public hearing. Greg Standerfer, 201 Sheffield Court, Southlake, Texas, spoke to Council about a new local business, Truluck's Restaurant, who just opened in Southlake. He said they are a wonderful addition to Town Square. Paul Sullivan, President of Dragon Youth Football organization, and fellow organization member Bill Vaughn discussed the need for fields for youth football. Agenda Item No 6A Resolution No 07-008 (ZA06-184) Specific Use Permit for a telecommunications antenna located at 340 Miron Drive. Current Zoning: B-1 Business Service Park District. SPIN Neighborhood #8. Director Baker presented this item to Council. Applicant Doug Henderson, 3602 Lake Champlain, Arlington, Texas, represented Sprint/Nextel and made a presentation and answered Council's questions. Property owner Chris Prescott, 4613 Sandera Lane, Flower Mound, Texas, answered Council's questions. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR TELECOMMUNICATIONS TOWERS, ANTENNAS, AND ANCILLARY BUILDINGS ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS LOT 3R5, BLOCK 1, MIRON ADDITION, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. No one spoke during the public hearing. Motion was made to approve Resolution No. 07-008, (ZA06-184) Specific Use Permit for a telecommunications antenna located at 340 Miron Drive subject to the following conditions in addition to the conditions placed on the MetroPCS antenna approval and the Planning and Zoning Commission motion (specifically requiring an 8' wall on all four sides of the property); requiring maintenance of the landscaping at least once a week in summer, during the growing season, as approved for the White Chapel Boulevard site; requiring replacement of dead vegetation on an on-going basis; requiring a concrete driveway with curb and gutter for access to REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2007 Page 4 of 7 the compound from Miron Drive; requiring that no permits be approved until all conditions are met; and subject to Concept Plan Review Summary dated February 2, 2007, approving the requested variances. Motion: Terrell Second: Muzyka Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell, Wambsganss Nays: None Approved: 7-0 Agenda Item No. 6B. ZA07-014 Revised Site Plan for Miron Grove Office Park located at 300 Miron Drive Current Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #8. Director Baker presented this item to Council. Applicant Tim Thompson from Realty Capital, 99 Main Street, Suite 200, Colleyville, Texas, made a presentation and answered Council's questions. No one spoke during the public hearing. Motion was made to approve ZA07-014, Revised Site Plan for Miron Grove Office Park located at 300 Miron Drive, subject to the recommendations of the Planning and Zoning Commission and subject to Site Plan Review Summary No. 1, dated February 2, 2007. Motion: Jones Second: Terrell Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell, Wambsganss Nays: None Approved: 7-0 Agenda item No 7A Ordinance No. 480-513 1St Reading (ZA06-153), Zoning Change and Concept Plan for Southlake Professional Plaza located at 3003, 3007, 3115, and 3117 West Southlake Boulevard Current Zoning: AG Agricultural District. Requested Zoning: S-P-2 Generalized Site Plan District. SPIN Neighborhood #15. Chief Planner Narayana presented this item to Council. Applicants Joanna Kepler and Konstantine Bakintas from of BHB Engineering and Surveying, 920 South Main Street, Suite 190, Grapevine, Texas, answered Council's questions. Motion was made to approve Ordinance No. 480-513, 1" Reading, (ZA06-153), Zoning Change and Concept Plan for Southlake Professional Plaza subject to the following conditions: requiring the applicant to build an access easement connection to the eastern property line; requiring the applicant to change the screening on the east and west to an 8' masonry wall (same design on 3 sides); stopping the masonry wall short of the trees on the eastern property line (to the eastern access easement); requiring a minimum caliper of trees from 2" to 4"; revising the landscaping plan prior to Second Reading; changing the EFIS material on the facades to concrete stucco; subject to the recommendations of the Planning and Zoning Commission, granting the driveway variance; and subject to Site Plan Review Summary No. 6, dated February 13, 2007. Motion: Terrell Second: Morris Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell, Wambsganss REGULAR CITY COUNCIL MEETING MINUTES, FEBR UARY 20, 2007 Page 5 of 7 Nays: None Approved: 7-0 Mayor Wambsganss called for a break at 8:26 p.m. and reconvened the meeting at 8:48 p.m. Agenda Item No 7B Ordinance No. 480-515 1" Reading (ZA07-002), Zoning Change and Site Plan for Bowen Building Lot 18R Oaks Addition located at 945 Casey Court and 1110 East State Highway 114 Current Zoning: AG Agricultural District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #6. Chief Planner Narayana presented this item to Council. Applicant Jay Rising from Adams Engineering, 500 Nolen Drive, Southlake, Texas, answered Council's questions. Developer Brad Bowman from Trinity Partners, 1425 Greenway Drive, Irving, Texas, answered Council's questions. Council discussed access issues related to this property and surrounding properties. Motion was made to approve Ordinance No. 480-515, 1St Reading, (ZA07-002), Zoning Change and Site Plan for Bowen Building, Lot 18R, Oaks Addition, subject to Site Plan Review Summary No. 3, dated February 14, 2007, requiring the applicant to evaluate cross access layout, stacking depth, driveway location and circulation within the site. Motion: Jones Second: Stansell Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell, Wambsganss Nays: None Approved: 7-0 Agenda Item No 9A Consider SP07-046 Variance to Sign Ordinance No. 704-C for Atlantis Scuba located at 1959 West Southlake Boulevard Suite 130, in Players Circle Addition. Chief Planner Narayana presented this item to Council. Applicant Kevin Harmon of Atlantis Scuba, 1959 West Southlake Boulevard, Suite 130, Southlake, Texas, answered Council's questions. Council discussed this request. Motion was made to approve SP07-046, Variance to Sign Ordinance No. 704-C for Atlantis Scuba approving a letter height of no more than 18 inches in the style presented with the word, Scuba. Motion: Stansell Second: Terrell Ayes: Hill, Jones, Morris, Muzyka, Terrell, Stansell, Wambsganss Nays: None Approved: 7-0 Agenda Item No 41. Ordinance No 904, 1" Reading an Ordinance Amending Chapter 5, Businesses of the Southlake City Code by adding Article VIII valet parking on public streets and rights-of-way. Director Baker presented this item to Council. Applicants Frank Bliss with Cooper & Stebbins, Danny Demachkie with Dallas Valet Service, Inc., and Bo Dorton from Truluck's, answered Council's questions and discussed this request. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY20, 2007 Page 6 of 7 Motion was made to approve Ordinance No. 904, 1" Reading, an Ordinance Amending Chapter 5, Businesses, of the Southlake City Code by adding Article VIII, valet parking on public streets and rights-of-way. Motion: Jones Second: Terrell Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss Nays: Stansell Approved: 6-1 Agenda Item No 10A Discussion: Urban Design Plan - medians. Director Baker introduced Dennis Wilson of Townscape, and Curt Schulte, Wayne Kerfeys and Brett Vandermullen from Kimley-Horne, who then presented this item to Council. Greg Standerfer, 201 Sheffield Court, Southlake, Texas, stated his concerns regarding reduction of lane widths and placement of medians. Council discussed this item. No action was taken. Agenda Item No. 11. Adjournment. Mayor Wambsganss adjourned the meeting at 11:36 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. Andy Wam ganss Mayor ATTEST: `synn~oee~~` e ~~`•oF SOU T/YZ a -i ~ ®a • i ~ o me Lori A. Farwell, TRMC City Secretary "filliffittO REGULAR CITYCOUNCIL MEETING MINUTES, FEBRUARY20, 2007 Page 7 of 7 $~~Ove ck. Q-f- . -1 e D _X-07 ~a a oAG 'I iree-f iLrc~ Dana's Studio of Dance 465 W. Southlake Blvd. - Southlake, Texas 76092 - (817) 488-9753 February 19, 2007 Dear Mayor and City Council Members: I have concerns about the new median proposal as it is currently designed in front of my dance studio at 465 and 475 W. Southlake Blvd. As most of you are aware, my dance studio is one of the largest in the metroplex. Classes are scheduled in the morning from 9:00 am but the bulk of my classes are late afternoon and early evening classes to meet the needs of my customers. Working with the City Council and Planning & Zoning several years back when we built the new building at 475, we anticipated the traffic flow issues that could potentially develop. We developed a plan for wrapping the traffic in two lanes entering a one-way, ingress drive way in front of 475 which wraps both lanes around 475 ending in front of 465 where there is an egress drive. You might visualize it as an "S" pattern. These two lanes hold 25 to 30 cars and the system operates much like a school drop off and pickup area. A barrier arm is rolled into place about 2:00 pm daily to prevent the use of the "U" shaped lanes directly in front of 475 and 465. This " barrier forces the traffic into the desired "S" pattern. The U-shaped lanes are used in the morning since traffic is much less. Currently with 6lanes and one center turn lane, my customers can access my studio from the center turn lane if they are coming from the east going west. If there is an overflow of traffic on my property, they will queue in the center turn lane and wait before turning into my property. The problem I see the median causing as it is currently designed in front of my studio is significant. There will be no access to my dance studio from the east going west. Those who have normally queued in the center turn lane will be forced to continue to Shady Oaks and make a U-turn going back to the east. In speaking with one person in P & Z, she was concerned about the adequacy of the -ieuing lane at Shady Oaks after I explained the issue to her. Making this U-turn may cause cars to queue in the third, inside lane (old Boulder lane). In other words, those cars that are now queuing in the center turn lane can no longer do that and will be forced to join the cars already coming from the west. All traffic must enter from the west. This may create a line of cars at certain times during the late afternoon and early evening. There are times when this could take away the normal use of the third inside lane of traffic for brief periods of time as the traffic is stopped in the old shoulder lane waiting to enter my property. One other issue may exacerbate the problem. I currently have two lanes from which my customer may leave my property. One lane is used exclusive for turning west and the other lane is used exclusive for turning east. With the median in place, these two lanes must merge inside my property and turn east only. Instead of having two lanes freely moving, I will have one lane, which will lead to a Iwo back up inside my property. This, in turn, may cause the back up on the old shoulder lane to grow larger since those trying to gain access will be impeded by slower exiting traffic. No amount of training on my part will totally solve this issue of cars merging from two into one lane. Someone will never get the bigger picture no matter how much I say or do. I have and will evaluate my class schedules to minimize this impact, but this too will not solve all of the challenges. I call this to your attention because my studio is as large as some of the schools in Southlake and the traffic flow into and out of my studio should be considered carefully as you evaluate the median plan. Unless this issue is satisfactorily addressed before the median is in place, a very ' dangerous situation may be created in and around the street in front of my studio. We carefully worked out the best traffic flow with the city folks about four years ago. I fully realize things change, but I also know w the median may create a real traffic hazard for safely moving traffic into and out of my business. I will be happy to meet with your designated representatives to decide how best to address this issue. I do thank you for addressing the median issue before TDOT is in total control. I think it is very logical to submit our plan to them rather than have them dictate their plan to us. Dana si ent Dana's Studio of Dance, Inc. 17-488-9753 R Ar ge,, V,,', a4-D -X U -07 6+1 (?WAa' ( rv e4-t 5- February 12, 2007 Attn: Ben Bryner City of Southlake Planning Department 1400 Main Street Southlake, Texas 76092 Dear Mr. Bryner: On behalf of Trinity Partners Commercial Real Estate, Adams Engineering is requesting the following variances to the "C-2" Local Retail Commercial District regarding the proposed Bowen Building: - Stacking Depth: The minimum driveway stacking for the entry drive shall be 26 feet. - Off-Street Parking: The required number of parking spaces shall be 42. Due to the required common access easements, 4 spaces will not be able to be counted towards the provided parking. Please call if you should have any questions/comments regarding this matter. Respectfully submitted, Jay Reissig, P.E. 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