2008-03-18
CITY OF
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TEXAS
REGULAR CITY COUNCIL MEETING: MARCH 18, 2008
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION: 5:00 P.M.
1. Call to order.
2. Invocation: David Whitington, Chaplain of the Month
3. Recognition of Southlake Chamber of Commerce annual award recipients
4. Discuss underground utilities for roundabouts.
5. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:00 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with attorney
a. Seek advice from city attorney related to storm water
management issues.
b. Seek advice of the city attorney regarding TIRZ
reimbursement.
2. Section 551.087: Deliberation regarding economic
development negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 18, 2008
Page 2 of 6
B. City Manager's Report
C. Financial Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the February 27, 2008 City Council work session
and from the March 4, 2008, regular City Council meeting.
B. Approve SPDC matching funds request from Southlake Historical Society
in the amount of $2,500 for the addition of a back porch on the log cabin.
C. Approve a professional services agreement with McNally & Associates for
Southlake Department of Public Safety independent review.
D. Approve a professional services agreement with Cheatham and
Associates in the amount of $118,710 for the design of the neighborhood
sewer project in Heatherwood Estates, Royal Oaks Addition and Twin
Creeks Addition.
E. Approve a professional services agreement with RJN Group, Inc., in the
amount of $342,947 for phase 1 of the sanitary sewer evaluation study.
F. Resolution No. 08-011A, Approve an amendment to TxDOT municipal
maintenance agreement for the furnishing, installing, operation and
maintenance of cameras on state highway rights-of-way to monitor
compliance with traffic-control signals.
G. Resolution No. 08-009A, Amend Resolution No. 08-009, changing the
election day polling location from Carroll High School to Southlake Town
Hall for the May 10, 2008 General Election and the May 10, 2008 Special
Election.
H. ZA07-158, Site Plan for Stratfort Gardens Office Park on property being
legally described as Tract 3A, H. Granberry Survey, Abstract No. 581 and
located at 425 West Southlake Boulevard. Current Zoning: C2 Local Retail
Commercial. SPIN Neighborhood #14. THIS ITEM IS TABLED TO THE
APRIL 15, 2008 REGULAR CITY COUNCIL MEETING.
1. Ordinance No. 480-552, 1St Reading (ZA07-162), Zoning Change and
Concept Plan for Lots 9-12, J. Childress No. 254 Addition on property
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 18, 2008
Page 3 of 6
being legally described as Tract 3D2, John Heirs Childress Survey,
Abstract No. 254 and located at 3010 Lake Drive. Current Zoning: AG
Agricultural District. Requested Zoning: SF20B Single Family Residential
District. SPIN Neighborhood #3. THIS ITEM IS TABLED TO THE APRIL
1, 2008 REGULAR CITY COUNCIL MEETING.
J. Ordinance No. 480-553, 2nd Reading (ZA08-002), Zoning Change and Site
Plan for Nolen Center on property being legally described as a portion of
Tract 2A2A, Thomas Easter Survey, Abstract No. 474 and located at 2627
East Southlake Boulevard. Current Zoning: AG Agricultural District.
Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood
#7. THIS ITEM IS TABLED AT THE APPLICANT'S REQUEST TO THE
APRIL 1, 2008 REGULAR CITY COUNCIL MEETING.
K. ZA08-003, Preliminary Plat for Lots 1 and 2, Block 1, Nolen Center on
property being legally described as Tract 2A2A, Thomas Easter Survey,
Abstract No. 474 and located at 2627 East Southlake Boulevard. Current
Zoning: AG Agricultural District. SPIN Neighborhood #7. THIS ITEM IS
TABLED AT THE APPLICANT'S REQUEST TO THE APRIL 1, 2008
REGULAR CITY COUNCIL MEETING.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m.)
6. Ordinances, second readings, public hearings, and related items:
A. ZA07-157, Site Plan for Southlake Wellness Center on property being
legally described as Lot 18, O.W. Knight No. 899 Addition and located at
415 East Southlake Boulevard. Current Zoning: S-P-2 Generalized Site
Plan District. SPIN Neighborhood # 9W. PUBLIC HEARING
B. Resolution No. 08-012, (ZA08-010) Specific Use Permit for carports for
non-residential property on property being legally described as Lot 18,
O.W. Knight No. 899 Addition and located at 415 East Southlake
Boulevard. Current Zoning: S-P-2 Generalized Site Plan District. SPIN
Neighborhood #9W. PUBLIC HEARING
C. Ordinance No. 480-542, 2nd Reading (ZA07-129), Zoning Change and Site
Plan for Southlake Villa Offices on property legally described as Tract 3,
W.W. Hall Survey, Abstract No. 687, located at 310 East Southlake
Boulevard. Current Zoning: AG Agricultural District. Requested Zoning: S-
P-1 Detailed Site Plan District. SPIN Neighborhood #10. PUBLIC
HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 18, 2008
Page 4 of 6
D. Ordinance No. 480-554, 2nd Reading (ZA08-011), Zoning Change and Site
Plan for Lot 4, Block A, Commerce Business Park, located at 375
Commerce Street. Current Zoning: 11 Light Industrial District. Requested
Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #7. PUBLIC
HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 483-M, 1St Reading, Amending Section 7.058 of Article VII
of the Southlake Subdivision Ordinance; providing an incentive to
developers seeking to improve existing park facilities. (If approved on first
reading, the public hearing will be held on April 1, 2008.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, March 14, 2008, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551:.
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If you plan to attend this public meeting and Nvoialid lability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 18, 2008
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a
Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John
R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. Teresa Dreyer v. City of Southlake. September 2006.
3. TBC Construction, Inc., and TBC First Realty, Inc. v. City of Southlake, Barson
Utilities, Inc., aka Barson Utilities. December 2006.
4. June G. Thrash v. City of Southlake, et al. January 2008.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 18, 2008
Page 6 of 6
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork