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Item 10A MemoCity of Southlake, Texas MEMORANDUM April 11, 2002 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Approval of revisions to General Operating Policies and Scheduling of City Tennis Courts. Action Requested: City Council consideration and approval of the proposed revisions to the General Operating Policies and Scheduling of City Tennis Courts, including the Southlake Tennis Center. Background Information: The Tennis Center Management Agreement between the City and Stephen and Mia Poorman, approved by City Council at their March 19, 2002 meeting, requires some changes to the Southlake Tennis Center operating policies in order to be consistent. In addition, the allowed use by the Contractor of the Bicentennial Park open courts on the "hill," requires that the policy address this use. The significant changes to the policy include: • Address allowed use by Contractor of two Bicentennial Park open courts for exclusive use during the hours of Monday through Friday, 8:00 a.m. to 12:00 p.m. • Prohibits use of courts on the hill by other tennis professionals conducting fee -based lessons, drills, camps, etc. • Deletes specific hours of operation of Southlake Tennis Center, providing that hours will be as approved in writing by the Director of Community Services (as in approved Management Agreement). • Allows Southlake Tennis Center Manager to close courts for inclement weather with appropriate notice to Director of Community Services (as in approved Management Agreement). • Deletes specific policies regarding the scheduling of league teams, giving this responsibility to the Southlake Tennis Center Manager. Financial Considerations: Not applicable. Citizen Input/ Board Review: The Park Board recommended approval (4 -2) of the proposed revisions to the General Operating Policies and Scheduling of City Tennis Courts at their April 8, 2002 meeting. The Parks and Recreation Board recommended approval (5 -1) of the Management Agreement at their March 11 meeting, which allowed exclusive use of the two courts by the Contractor for the specified time period. The City Billy Campbell, City Manager April 11, 2002 Page 2 Council also approved (5 -1) the Management Agreement at their March 19 meeting. Legal Review: The City Attorney will review the policy revisions. Alternatives: Input as desired by the Council. Supporting Documents: Supporting documents include the following: ■ Revised General Operating Policies and Scheduling of City Tennis Courts, with additions and deletions noted. Staff Recommendation: City Council consideration and approval of proposed revisions to policy.