Item 10A MemoCity of Southlake, Texas
MEMORANDUM
April 11, 2002
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services
SUBJECT: Approval of revisions to General Operating Policies and Scheduling of City
Tennis Courts.
Action Requested: City Council consideration and approval of the proposed revisions to the
General Operating Policies and Scheduling of City Tennis Courts, including
the Southlake Tennis Center.
Background
Information: The Tennis Center Management Agreement between the City and Stephen and
Mia Poorman, approved by City Council at their March 19, 2002 meeting,
requires some changes to the Southlake Tennis Center operating policies in
order to be consistent. In addition, the allowed use by the Contractor of the
Bicentennial Park open courts on the "hill," requires that the policy address
this use. The significant changes to the policy include:
• Address allowed use by Contractor of two Bicentennial Park open courts
for exclusive use during the hours of Monday through Friday, 8:00 a.m. to
12:00 p.m.
• Prohibits use of courts on the hill by other tennis professionals conducting
fee -based lessons, drills, camps, etc.
• Deletes specific hours of operation of Southlake Tennis Center, providing
that hours will be as approved in writing by the Director of Community
Services (as in approved Management Agreement).
• Allows Southlake Tennis Center Manager to close courts for inclement
weather with appropriate notice to Director of Community Services (as in
approved Management Agreement).
• Deletes specific policies regarding the scheduling of league teams, giving
this responsibility to the Southlake Tennis Center Manager.
Financial
Considerations: Not applicable.
Citizen Input/
Board Review: The Park Board recommended approval (4 -2) of the proposed revisions to the
General Operating Policies and Scheduling of City Tennis Courts at their April
8, 2002 meeting.
The Parks and Recreation Board recommended approval (5 -1) of the
Management Agreement at their March 11 meeting, which allowed exclusive
use of the two courts by the Contractor for the specified time period. The City
Billy Campbell, City Manager
April 11, 2002
Page 2
Council also approved (5 -1) the Management Agreement at their March 19
meeting.
Legal Review: The City Attorney will review the policy revisions.
Alternatives: Input as desired by the Council.
Supporting
Documents: Supporting documents include the following:
■ Revised General Operating Policies and Scheduling of City Tennis Courts,
with additions and deletions noted.
Staff
Recommendation: City Council consideration and approval of proposed revisions to policy.