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Item 6H Showcase in the Square – A Drum & Bugle Corps Event Item 6H Community Event Participation Policy Approved by City Council on October 21, 2008 Established criteria to evaluate applications for City participation in community events $50,000 was budgeted Showcase in the Square – A Drum & Bugle Corps Event Application is from APEX Arts League and Crossman World Class Drum Corps Sunday, June 19th, 2011 Invited and participating Drum & Bugle Corps from throughout Texas will perform their repertoire in front of the community and audience. The estimated attendance of this event is approximately 2,000 people with a draw from outside of the City of Southlake. The target audience will be music students and family members from throughout the North Tarrant County area with a specific focus on Muddle and High School musicians from 20 identified public and private school districts. Showcase in the Square – A Drum & Bugle Corps Event The application identifies the staffing and equipment necessary to support the event. The costs for staff & equipment have been estimated and included in the totals. Showcase in the Square – A Drum & Bugle Corps Event APEX Arts League and Crossman World Class Drum Corps will be required to provide a 50/50 match of contributions by the City. Request will be based on actual costs incurred, not to exceed $454.19 which is 50% of the estimated cost of $908.37. APEX Arts League and Crossman World Class Drum Corps would be responsible for incurring the cost for damage to any equipment should it occur during their use as well as all other cost related to the event. Showcase in the Square – A Drum & Bugle Corps Event In accordance with the Council adopted Community Event Participation Policy Staff recommends approval of the Participation Agreement with APEX Arts League and Crossman World Class Drum Corps for the 2011 Showcase in the Square- A Drum & Bugle Corps Event, not to exceed $454.19 which is 50% of the estimated cost of $908.37. Item 4C Questions?