Item 4BCity of Southlake, Texas
MEMORANDUM
March 28, 2002
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting for
Monday, April 1, 2002
Agenda Item No. 4A. Mayor's Report.
1. Proclamation for the Great American Cleanup (KSB members will be present to accept the
proclamation). Keep Southlake Beautiful and more than 250 volunteers will join nearly
200,000 volunteers from across the state to pick up an estimated 2 million pounds of litter
from Texas roadsides, city parks, and lakes and rivers during the Great American Cleanup
and the Don't Mess with Texas Trash -Off on Saturday, April 6. Organized by the Texas
Department of Transportation and Keep Texas Beautiful, this year's cleanup is the 17
annual statewide cleanup in which volunteers plan local events to beautify their
communities.
KSB and the Nature Center Development Committee are focusing on Bob Jones Park,
which will be the site of the future Nature Center. Areas to be cleaned will include the
north pond area at Bob Jones and along the newly constructed paths. Volunteers also will
be assigned to the streets around the park. Adopt -A- Street sponsors will clean their
assigned roadways.
In addition to the cleanup, citizens are asked to bring in used eyeglasses for donation to the
Southlake Lions Club Vision Projects. Volunteers are invited to a Family Picnic from
11:00 am to 1:00 pm at the equestrian parking lot. Along with food and drinks, there will
be nature activities for the whole family.
2. Presentation to Tad Stephens for his service as a member of SPDC. Tad promised he
would be at the meeting this time.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 2 of 18
3. Replacement of Town Hall flags by Cub Scouts. Prior to Monday's regular agenda, at 6:45
p.m., a group of area Boy Scouts will lower the flags in front of Southlake Town Hall and
raise new flags. The current flags have been in place for more than a year and have become
tattered from wear. The Scouts will conduct a formal retirement ceremony for the old flags
at a later time because the process involves cutting and burning the flag, which might upset
some members of the public unfamiliar with the U.S. Flag Code. We tried to schedule this
event for the beginning of your work session, but the Scouts and their leaders were not able
to commit to that earlier time. I hope you will be able to step outside for a few minutes at
this time to witness the ceremony.
Agenda Item No. 5A. Approval of the minutes of the City Council meeting held on March 19, 2002 If
you have any changes to the minutes, please discuss these at the work session or notify Kim Bush prior
to the meeting
Agenda Item No. 5B. Resolution No. 02 -019, Appointment to the Metroport Teen Court Advisory
Board to fill the unexpired term of Patsy DuPre. The Metroport Teen Court Advisory Board advises
the Teen Court program of the needs of each of the represented entities. The City Council appointed
Patsy DuPre to serve as the Southlake Councilmember on the board. Since Patsy has moved the
position needs to be filled. Councilmember Keith Shanldand has expressed interest in filling this
vacancy. If you have any questions, contact Sharen Elam.
Agenda item 5C. Resolution No. 02 -023, authorizing a steering committee of affected cities to retain
legal counsel and rate case consultants; authorizing the cities to intervene in related dockets before the
Texas Railroad Commission; and suspending the proposed tariff and schedule of rates of TXU Gas
Distribution Company. TXU Gas filed a request for authority to increase the rates charged for natural
gas service within the North Texas Metroplex Distribution System and the Dallas Distribution System.
The proposal would increase current rates by $33.9 million in the North Texas Metroplex Distribution
System; Southlake's overall increase would be 9.11 %. Approval of Resolution No. 02 -023 would
authorize the City to participate jointly with other cities in the distribution system to independently
analyze the gas rate filing and to appoint Sharen Elam as the City's representative to the steering
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 3 of 18
committee. The resolution also suspends the proposed effective date of the rate change for an
additional 90 days. If you have any questions, contact Sharen Elam.
Agenda Item No. 5D. Award of contract to Wright Construction, Inc. for the construction of the N -4
Sewer Interceptor from North Kimball Avenue to Town Square at SH 114 The N -4 sewer interceptor
is located within the N -4 water shed and stretches from SH 114 just north of Town Square. It ends at
an 18" sewer main recently constructed on North Kimball Road. The N -4 sewer interceptor is planned
for construction along West Jones Branch Creek and consists of approximately 4,500 feet of 12" and
15" sewer pipe. The service area of N -4 water shed is 258.3 acres bounded approximately on the north
by Highland Street, on the south by SH 114, on the west by Carroll Avenue and on the east by North
Kimball Avenue. The project is scheduled to begin immediately with an anticipated completion date
of October 2002.
Bids were received on March 20, 2002. The lowest qualified bid was submitted by Wright
Construction Co., Inc. The bids have been reviewed by Carter & Burgess, Inc. and staff, and are
tabulated as follows:
Wright Construction Co., Inc. $209,097.00
Dig Assured, Inc.
BDF Construction
Brett Construction, Inc
Tri -Dal Utilities, Inc.
Mid -State Utilities, Inc
Rycon
$237,867.70
$325,008.50
$344,074.00
$349,534.00
$440,707.50
$449,400.00
Funds are available from a surplus in the completed S -7 Sanitary Sewer Project of the FY 99/00 CIP.
The Finance Department has verified availability of funds in the amount of $260,120.80, which
includes $36,300.00 for directional drilling of the line if field conditions require, and a 6% project
contingency.
ect I Amount Available I Recommend Use of
FY 99 -00 CIP TIF District Fund $ 362,385.19 $ 260,120.80
for the S -7 Sewer Line
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 4 of 18
a Item No. 5E. Consider the addition of a custodian bosition for Town Hall Janitorial Services.
During the budget process, Council approved money for a day janitor on a contract basis. Staff has
initiated this program by using a General Building Maintenance employee 40 hours per week in Town
Hall. Because of the success of the existing situation, staff recommends that a regular position be
created for this function. The custodian would perform the same functions the day janitor is currently
performing and take daily direction from the Building Maintenance Worker (Danny Cansler).
The annual cost would be approximately $24,500, which is budgeted in FY O1 -02 Support Services
Budget. If you have any questions, contact Pedram Farahnak
Agenda Item No. 5F. Approval of a professional services agreement with Graham Associates, Inc. for
design of the intersection improvements to FM 1709 and FM 1938 (Randol Mill Avenue). The Traffic
Management Bond Program (TMB), approved by the voters in May 1999, included reconstruction of
the Randol Mill Avenue intersection with FM 1709. The preparation of construction plans and
specifications was included in the contract with HNTB Engineering as part of the Program
Management Contract.
In August 2000, the City Council passed Resolution No. 00 -74, requesting participation by the Texas
Department of Transportation (TxDOT) for improvements to the FM 1938 interchange at SH 114 and
FM 1938 roadway improvements from SH 114 to FM 1709. At this point, HNTB was approximately
50% complete with the TMB intersection improvements. Since the design of FM 1938 was different
than what was planned in the TMB, HNTB was directed to stop design work on the TMB project for
Randol Mill Avenue at FM 1709.
In December 2000, the City Council authorized the City Manager to enter into a joint professional
services contract with the City of Westlake, the City of Keller and Graham Associates, Inc. for the
purpose of developing design and construction documents for improvements to the FM 1938
interchange at SH 114 and FM 1938 roadway improvements from SH 114 to FM 1709. This
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 5 of 18
professional services contract does not include improvements to the intersection of FM 1709 and FM
1938.
A minute order was approved by the Texas Transportation Commission, approving the project to be
included in a future TxDOT construction project
To be able to include the construction of the FM 1938 (Randol Mill Avenue) intersection
improvements in the project to be constructed by TxDOT, the City of Southlake needs to have the
construction plans and specifications prepared by Graham Associates, Inc. to be included with the
plans for FM 1938 from SH 114 to FM 1709. City staff has negotiated a professional service
agreement with Graham Associates, Inc. for this work. The negotiated fee is $163,352.32.
The $163,352.32 fee will be paid with unused TMB funds budgeted for the Randol Mill Avenue and
FM 1709 intersection. If you have any questions, contact Pedram Farahnak
Agenda Item No. 5G. ZA02 -015, Site Plan for Summit Avenue Same Day Surgery — Southlake Town
Square, Phase III, Block 23, located on the north side of E. Southlake Boulevard (FM 1709),
approximately 600' east of Central Avenue. Current Zoning: NR -PUD Non - Residential Planned Unit
Development District. TABLED TO THE APRIL 16, 2002, CITY COUNCIL MEETING.
Atenda Item No. 5H. Zoning Ordinance No. 480 -00, 1 st Reading, Amendment to the Comprehensive
Zoning Ordinance No. 480, as amended, Section 40 "Development Plans and Site Plans." TABLED TO
THE APRIL 16, 2002, CITY COUNCIL MEETING
Agenda Item No. 7A. Ordinance No. 480 -337x, ZA 02 -006, Zoning Change and Concept Plan for Lot
1, Block 1, and Lot 1, Block 2, Gateway Plaza, Phase IL The purpose of this request is to revise the
development regulations and permissible building areas of the approved zoning and plan.
The applicant is requesting that the currently approved plan for Gateway Phase 2 remain in affect as
Plan `A' and that a new plan, Plan `B', also be approved as an option. Both are included as attachments
in your packets.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 6 of 18
The following changes to the existing development regulations are proposed:
1. Addition of a Concept Plan B' Option;
2. Increase in the maximum impervious coverage from 75% to 80 %.
The primary differences between Plan `A' (existing plan) and Plan `B' (proposed option) are as
follows:
1. Reduction in planned floor area from 176,550 sf to 145,956 sf (- 30,594). Permissible
maximum to remain the same;
2. Increase in parking from 974 to 1097 ( +123);
3. Increase in impervious coverage from 74.6 % to 76.2 % on the east lot and 74.9% to
78.6% on the west lot. Maximum from 75% to 80 %;
4. Buildings and permissible building area are reconfigured;
5. Driveway stacking changes on Drives `B' and `H' and stacking requirement changes on
Driveways `A' and `C'. Driveway stacking variances are requested on these driveways.
6. Variances are requested for articulation as noted in the Plan Review Summary.
The Planning and Zoning Commission recommended approval (6 -0) on March 7, 2002, subject to
Concept Plan Review No. 2, dated March 1, 2002, allowing approval of plan `A' as previously
approved and allowing Plan `B' with following amendments:
1. Specifically approving requested variance la (articulation north side of Building 3)
except stipulating that the required articulation off -sets be reduced to 1';
2. Granting a variance to lb (articulation east side of Building 3) as requested
(acknowledging the applicant's commitment to increase landscape materials in these
areas if they are visible from FM 1709 or SH 114);
3. Granting a variance to 2 (driveway stacking) as requested.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 7 of 18
City Council approved first reading on consent (5 -0) on March 19, 2002. If you have any questions
regarding this item, please contact Bruce Payne.
Agenda Item No. 7B. ZA 02 -017_ Revised Site Plan for Lot 1_ Block 1_ and Lot 1_ Block 2_ Gatewa
Plaza, Phase IL This is the site plan for the previous item. The plan for this request is the same plan
used for the previous zoning change. The purpose of this request is to allow the currently approved site
plan as Site Plan Option `A' and add a new Site Plan Option `B'. The building fagade elevations
submitted for Plan `B' are only for the center buildings on the east lot. All other pad sites (except for
the Bucca Di Beppo and Big Bowl, shown as shaded, that already have site plan approvals) will
require a revised site plan to approve building elevations.
The Planning and Zoning Commission recommended approval (6 -0) on March 7, 2002, with the same
amendments as those listed above for case ZA02 -006.
If you have any questions regarding this item, please contact Bruce Payne
Agenda Item No. 7C. Ordinance No. 480 -392, 2" d Reading, ZA 02 -001, Zoning Change for Torian
Lane, Tracts 1Q and 1R, Francis Throop Survey, Abstract No. 1511 This property is located 500'
west and approximately 650' north of the intersection of East Dove Street and North Kimball Avenue
on the west side of an unimproved road known as Torian Lane. The purpose of this request is to make
the property suitable for single- family residential construction. There are several issues stated in the
staff report that the property owner must resolve prior to receiving a building permit. They are aware
of these requirements.
There are two adjacent property owners to the west, within the 200' notification area, who are opposed
to this zoning change. This opposition exceeds 20% of the surrounding properties within 200' and will
require a super majority vote in the affirmative by the City Council (3/4 majority) in order to receive
approval.
The Planning and Zoning Commission recommended approval (6 -0) on March 7, 2002. City Council
approved first reading (5 -0) on March 19, 2002.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 8 of 18
If you have any questions regarding this item, please contact Bruce Payne
Agenda Item No. 7D. Ordinance No. 480 -391, 2nd Reading, ZA 01 -134, Zoning Change for I.G.
Belcher, Tract 32, Abstract No. 30. The property is located approximately 1,050' west of North White
Chapel Boulevard and 2,400' north of Bob Jones Road. The purpose of this request is to make the
property suitable for single - family residential construction. There are several issues stated in the staff
report that the property owner must resolve prior to receiving a building permit. They are aware of
these requirements.
The Planning and Zoning Commission recommended approval (6 -0) on March 7, 2002. City Council
approved first reading on consent (5 -0) on March 19, 2002.
If you have any questions regarding this item, please contact Bruce Payne
Agenda Item No. 7E. Resolution No. 02 -021, ZA 02 -026, Specific Use Permit for Art in the Square —
Special Events This is a request to allow the third annual Art in the Square festival in Town Square.
There are no significant changes from last year's event. A site exhibit is included as attachment `C'
and an event description is included as attachment `D' of your packet.
State Street, Civic Place and Grand Avenue will be blocked off to vehicular traffic. There are 114 art
booths, 13 sponsor tents, 12 food booths and 3 alcoholic beverage booths planned. Alcohol sales are
limited to the area labeled "Le Bistro," extending from the east portion of Civic Place, along Grand
Avenue to Main Street.
Since this has become an annual event, staff is recommending that it be approved and allowed to be
held one weekend per year, Friday through Sunday, without having to receive a new SUP approval
each year, with the following conditions:
1. A plan be submitted and approved administratively by the City of Southlake
Department of Public Safety, Parks and Recreation, and Planning Department.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 9 of 18
2. The event remains within the general scope of this plan
The Planning and Zoning Commission recommended approval (5 -0) on March 21, 2002, granting
waiver to future applications unless changed.
If you have any questions regarding this item, please contact Bruce Payne
Agenda Item No. 7F. Resolution No. 02 -022, ZA 02 -027, Specific Use Permit for Art in the Square —
sales of alcoholic beverages This is a request to allow sale of alcoholic beverages during Art in the
Square. The area designated for alcohol is labeled as "Le Bistro' on the event exhibit. The area is
limited along Grand Avenue bounded by Civic Place on the north and Main Street on the south.
The Planning and Zoning Commission recommended approval (5 -0) on March 21, 2002, granting
waiver to future applications unless changed.
If you have any questions regarding this item, please contact Bruce Payne.
Agenda Item No. 7G. Ordinance No. 826, 2nd reading, abandoning and quit claim a portion of the
Shady Oaks Drive right of way During the design and plan preparation for the widening and
reconstruction SH 114 and Dove Street, it was determined that Shady Oaks Drive needed to be
realigned to move Shady Oaks Drive to the west away from the new SH 114 frontage road.
Construction plans for the realignment of Shady Oaks Drive were prepared and Shady Oaks Drive was
realigned approximately 290 feet to the west at its intersection with Dove Street.
In January 2000, the City acquired the necessary right -of -way for this realignment from the property
owners at the southwest corner of Shady Oaks Drive and Dove Street. Since the realignment was
going through the middle of the property, the City agreed to abandon the west half of the existing
Shady Oaks Drive right -of -way that would no longer be needed after the realignment.
The construction of the realignment of Shady Oaks Drive was included in the reconstruction of SH 114
and Dove Street by the Texas Department of Transportation (TxDOT). That construction is complete
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 10 of 18
and the old right -of -way of Shady Oaks Drive is no longer needed for street purposes. Therefore, the
property owners have requested that the City abandon the portion of the Shady Oaks right -of -way that
is no longer needed for street purposes. There are still some utilities within that right of way, so the
right -of -way would have to be abandoned save and except for a utility easement for the existing
utilities.
The abandonment was included in the right -of -way acquisition negotiations. If you have any
questions, contact Pedram Farahnak
Agenda Item No. 8A. Ordinance No. 480 -275a, 1 St Reading, ZA 01 -124, Zoning and Concept Plan for
the Remington Retirement Community The property is located on the south side of West Southlake
Boulevard (FM 1709), south of the intersection with West Jellico Circle. The purpose of this request is
to revise the zoning district regulations and concept plan for the Remington Retirement Community to
allow an additional 163 units in what are called the congregate living center and congregate care
center. In the approved plan, these buildings are two -story and one - story, respectively. The proposed
plan adds a floor to each building making them three story and two story buildings. The layout of the
site and the building footprints are the same as the current approved plan.
There is an adjacent property owner to the west, within the 200' notification area, opposed to this
zoning change. This opposition exceeds 20% of the surrounding properties within 200' and will
require a super majority vote in the affirmative by the City Council (3/4 majority) in order to receive
approval.
The Planning and Zoning Commission recommended approval (5 -1) on March 7, 2002, subject to
review. If you have any questions regarding this item, please contact Bruce Payne
Agenda Item No. 8B. ZA 01 -125, Site Plan for Remington Retirement Community The applicant
asked to table this item until the April 16, 2002, City Council meeting so the public hearing for the
related item can be heard during the same meeting. If you have any questions regarding this item,
please contact Bruce Payne.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 11 of 18
Agenda Item No. 8C. Ordinance No. 480 -393, 1 st Reading, ZA 02 -016, Rezoning and Concept Plan —
St. John Baptist Church The property is located on the southwest corner of Crooked Lane and the
South Kimball Avenue extension. The requested zoning change is from "I -1" to "CS." The plan
proposes an approximately 41,000 square -foot church facility with a maximum seating of
approximately 1,300 people. There are no unresolved issues with this request and no variances being
requested.
The Planning and Zoning Commission recommended approval (5 -0) on March 21, 2002, subject to
review. If you have any questions regarding this item, please contact Bruce Payne
Agenda Item No. 8D. Ordinance No. 480 -394_ lst Reading_ ZA 02 -025_ Rezoninu on approximately
31 acres of land The property is located on the northwest corner of State Highway 26 and Mustang
Drive, adjacent to fuel tank farms to the east and southwest. The requested zoning change is from
"AG" to "I -1 ". The land use designation is industrial. No plan is required for a change to "I -P' zoning.
This property is not subject to residential adjacency or corridor overlay requirements.
The Planning and Zoning Commission recommended approval (4 -0) on March 21, 2002. If you have
any questions regarding this item, please contact Bruce Payne
Agenda Item No. 8E. Ordinance 480 -NN, lst Reading, Amendment to the Comprehensive Zoning
Ordinance No. 480, as amended, Sections 29 "MH — Manufactured Housing" district , Section 34
"Accessory Uses" and Section 44 "Board of Adjustments." This is a request made by Four Peaks
Development to add single - family detached dwellings as a permitted use in the "MH" manufactured
housing district. Currently, this district is restricted to manufactured housing, mobile homes and
modular homes. Other changes include a reduction in front and side building setbacks, residential
adjacency requirements and site plan requirements. Staff has recommended removing residential
adjacency requirements since this would require manufactured or mobile homes to articulate masonry
facades. Staff also has recommended that only concept plan be required with a change of zoning to
"MH" and that site plan approval, by P &Z and City Council for each individual lot, not be required.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 12 of 18
The Planning and Zoning Commission recommended approval (4 -1) on March 21, 2002, incorporating
staff recommendations under (5. f.) and (5. h.), Attachment A, Page 2. Commissioner Mueller
dissented. If you have any questions regarding this item, please contact Bruce Payne.
Agenda Item No. 8F. Ordinance No. 825, 1 st Reading, Prohibiting the keeping of wild and dangerous
animals. In the past legislative session, House Bill 1362 required cities to enact an ordinance creating
a certificate of registration program for the local licensing of wild and dangerous animals. As an
alternative, cities could altogether prohibit the possession, ownership or even confinement of these
designated animals. If a city prohibits them, there is no registration program required. Cities also may
defer this registration program to the County; however Tarrant County has opted to prohibit them
instead of creating a registration program. Since we currently do not have dedicated animal control
staff and because of the dangerous nature of these animals, it is staff s recommendation that they be
prohibited within the City of Southlake.
Currently, the Southlake City Code prohibits a wolf and coyote hybrid and those mammals,
amphibians, reptiles and fowl that do not naturally live wild in the continental United States.
House Bill 1362 specifically spells out the following as requiring either registration or prohibition:
1. a lion
2. a tiger
3. an ocelot
4. a cougar
5. a leopard
6. a cheetah
7. a jaguar
8. a bobcat
9. a lynx
10. a serval
11. a caracal
12. a hyena
13. a bear
14. a coyote
15. a j ackal
16. a baboon
17. a chimpanzee
18. an orangutan
19. a gorilla
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 13 of 18
or any hybrid of the above.
If you have any questions, contact Rick Black.
Agenda Item No. 9A. Resolution No. 02 -010, amendments to the Master Thoroughfare Plan.
Resolution No. 02 -010 is an amendment to the Master Thoroughfare Plan text and map to indicate the
general alignment and roadway classifications for the following: 1) Rucker Road, located south of FM
1709, that provides a connection between Byron Nelson Parkway (north of Rockenbaugh Elementary
School) and Central Avenue (Town Square); 2) Remington Road that provides a connection between
FM 1709 and Union Church Road, west of Davis Boulevard and east of South Pearson Lane; and 3)
Randol Mill Avenue (FM 1938). It also amends the currently adopted Master Thoroughfare Plan map
and text to indicate the following:
1. Rucker Road - designate a C2U -60' collector between Byron Nelson
Parkway (north of Rockenbaugh Elementary School) and Central Avenue
(Town Square), and amend the MTP text to include the following:
Design features of Rucker Road include:
• Approximately 35' wide roadway with the possibility of parallel parking
on one or both sides along portions of the roadway.
• "Urban" cross section that includes curb, gutters, street trees and
sidewalks.
• Speed limit not to exceed 25 m.p.h.
• Design as a local slow movement roadway.
• Crossing at the Carroll Avenue intersection ultimately will be controlled
through traffic signalization or 4 -way stop.
• Pedestrian crossing at the intersection of Carroll Avenue and Rucker
Road should be provided.
Staff will present various alignment alternatives for Rucker Road to City
Council.
2. Remington Road (Owenwood Drive) - designate a C2U -60' collector with a
continuous left -turn lane between FM 1709 and Union Church Road, west of
Davis Blvd. and east of South Pearson Lane on the Remington Retirement
Community and Keller Independent School District properties.
Design features of Remington Road include:
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 14 of 18
• Approximately 37' wide roadway
• "Urban" cross section that includes curb, gutters, street trees and trail.
• Continuous left -turn lane.
• Speed limit not to exceed 30 m.p.h.
3. FM 1938 - Designate Randol Mill Avenue as 140' of right -of -way to reflect
the extension of the FM 1938 Texas Department of Transportation project
north to State Highway 114.
Both Rucker and Remington roads impact school property (Rucker -CISD property/Remington- KISD).
The proposed alignments were presented to the CISD and KISD school boards. The CISD school
board did not raise any objections to the design as presented. The KISD requested the alignment be
along the east property line. In addition, a citywide SPIN meeting was held on all three amendment
proposals. On March 7, 2002, the Planning and Zoning Commission recommended approval (5 -1) of
Resolution 02 -010.
If you have any questions regarding the above matter, please contact Bruce Payne.
Agenda Item No. 10A. Request for a variance to Sign Ordinance No. 704 -A for Quizno's Classic Subs
located at 2301 W. Southlake Boulevard, Suite 500. Quizno's is located at the south end of the same
building as BEDZzz Inc. and Stan Ley Cleaners.
The applicant is seeking to place two primary signs on two storefronts, which face the same street at
different angles. The ordinance allows one sign per street frontage. Both of the signs, as now
proposed, would have oversized letter /logo heights and areas. If you have any questions, contact Rick
Black.
Agenda Item No. 11A. Discussion: Draft Ordinance No. 480 -MM including discussion of the city's
process regarding the initiation, drafting, and review of zoning ordinances. This item is on your
agenda at the request of Councilmember Rex Potter. If you have any questions, please contact him.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 15 of 18
OTHER ITEMS OF INTEREST
West DPS Facility tree issue During the very early site review processes, the existing post oak tree at
the southwest corner of the West DPS Facility was considered as probably being destroyed during
construction. However, during the plan development it was decided to attempt to preserve it on the
site. All existing plans show that the tree was intended to remain and be protected throughout the
development process if at all possible.
As indicated by our General Contractor, CMPA, during the initial construction, it was discovered that
there were some issues with ground stabilization that needed to be addressed before putting in the
foundation to the building. This involved bringing in a large quantity of a different type of soil. This
resulted in raising the building elevation slightly.
During the course of the construction, tree preservation fence was installed around the tree to protect it.
Toward the end of the project the general contractor began the grading of the front landscape area and
noted that there were some grading issues to be addressed. Since the elevation of the building was
raised, there was some distance required to properly taper the slope from the building. That slope
distance encroached into the critical root zone of the tree. In addition, CMPA added additional top soil
to the front landscape area.
Further, the placement of fill top soil within the area surrounding the tree left the tree in a hole, and the
fill dirt placed between the tree and the driveway prevented drainage from taking place as originally
designed. Essentially it did not let the water drain away from the tree.
As a result, we recognized specific issues and challenges while searching for options to configure a
way to properly fix the situation and prolong the life of the tree within reasonable limits of
effectiveness and efficiency. The options and probable results were as follows
• Option #1: Build a retaining wall all the way around the tree effectively placing it in a well.
Effect: All of the water from the surrounding soil would leach into the
well and it would become excessively wet and kill the tree. Expensive to
build the wall initially. Expensive to remove the wall after the tree died.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 16 of 18
Expensive to haul in additional dirt to fill in the hole before replanting a
new tree.
• Option 92: Install an underground drain system with inlets within the area of the critical
root zone.
Effect: Tree would still be in a well area. Installation of the drainpipe
and inlets severs critical roots and places the tree under significant
enough stress that likelihood of survival is limited. In addition, the
aesthetic appearance of a tree in a well does not seem appropriate.
• Option #3: Remove the tree immediately and replant with a new tree today.
Effect: Would take years to recover a tree of comparable quality and
size while giving no chance for the tree to survive.
• Option #4: Modify the grading to accommodate the necessary slope away from the
building, including placement of some top soil within the critical root zone, and cut a
grading swell to allow for water to drain away from the tree.
Effect: Tree may survive and if it does, then ultimate goal will be
achieved. If the tree does not survive, minimal expense to remove the
tree and replace it with a new tree.
Landscape Administrator Keith Martin has worked with us throughout this project. We share a
concern about the viability of the tree. While none of the listed options gives any guarantees, the last
option was seen as the most viable, and the only option that afforded any reasonable opportunity for
the survival of the tree. We effectively are trying to make the best of the situation at hand. If you have
any other questions, please contact Rick Black.
Neighborhood work day at Chesapeake Park Approximately 20 volunteers from the Chesapeake
Place neighborhood assisted 10 members of the Community Services staff on Saturday, March 23, for
a park improvement day. Twenty -two trees, 200 one- gallon containers of Mexican Feathergrass and
three pallets of Bermuda sod were planted in the half -day effort. This was the first neighborhood day
we have conducted for Chesapeake Park, but is the same format we have done successfully before with
Lonesome Dove Park and its surrounding neighborhoods.
Easter in the Park More than 1,000 parents and children attended Easter in the Park, held at
Bicentennial Park on Sunday, March 24. Like last year, we had a pony carousel, inflatables, a petting
zoo, photobuttons with the Easter Bunny, and face painters. We added kettle corn, a miniature train
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 1, 2002
Page 17 of 18
ride, balloon artists, a balloon launch, and a Mrs. Bunny (who walked around while Mr. Bunny sat for
photobuttons). Of course, we kept the big egg hunt. All of the activities were free. SYAC sold
concessions (pizza, drinks, and fruit) and the Taylor Made Team (with Keller Williams) ran the
coloring contest and the "guess how many jelly beans" contest. We were unable to use all of our
inflatables because of high winds and we did experience long lines at some features. We continue to
experience phenomenal growth in events such as these, and will continue to look at how to improve
and make it a fun experience for all.
Also attached to my memo
• Thank you note to Adult Librarian 7imi Davis.
M
Staff Extension Numbers:
Black, Rick, DPS Director, 481 -2406
Bush, Kim, Acting City Secretary, 481 -1519 (1420)
Campbell, Billy, City Manager, 481 -1409
Cates, Harold, Human Resources Director, 481 -1952
Eaglen, John, Assistant to the City Manager, 481 -1433
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Hugman, Kevin, Director of Community Services, 481 -1527
Jackson, Malcolm, Chief of Building Services, 481 -5543
Kunke, James, Public Information Officer, 481 -1456
Last, Greg, Director of Economic Development, 481 -1671
Payne, Bruce, Planning Director, 481 -2036
Thomas, Charlie, City Engineer, 481 -2175
Yelverton, Shana, Assistant City Manager, 481 -1429
Subject: Jimi Davis' Outstandin6 Efforts on Behalf of the Cultural Enrichment Program
Dear Ms. Highlander
I am writing you to express our appreciation and acknowledge the outstanding
efforts put forth by your employee, Jimi Davis, to facilitate the Southlake
Public Library's hosting of the Black History Cultural Enrichment Program.
As you know, this program took place at our library last month and Jimi's
hard work ensured that it was a resounding success. Jimi facilitated our
retaining among other things, the accommodations, including set up and
publicity. She promptly responded to my repeated emails and voice mails
regarding various inquiries to ensure that the program progressed without a
hitch. She was informative, courteous, patient and most significantly, quite
competent. In addition to a strong work ethic, she also apparently has
literary talent as I have read her article on "Women in History." She is a
great asset to your staff and the surrounding communities. Again, we
appreciate all of her unyielding hard work.
Sincerely,
Sheila. Halliman and the Black History Cultural Enrichment Committee