Loading...
Item 4BCity of Southlake, Texas MEMORANDUM March 28, 2002 TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting for Monday, April 1, 2002 Agenda Item No. 4A. Mayor's Report. 1. Proclamation for the Great American Cleanup (KSB members will be present to accept the proclamation). Keep Southlake Beautiful and more than 250 volunteers will join nearly 200,000 volunteers from across the state to pick up an estimated 2 million pounds of litter from Texas roadsides, city parks, and lakes and rivers during the Great American Cleanup and the Don't Mess with Texas Trash -Off on Saturday, April 6. Organized by the Texas Department of Transportation and Keep Texas Beautiful, this year's cleanup is the 17 annual statewide cleanup in which volunteers plan local events to beautify their communities. KSB and the Nature Center Development Committee are focusing on Bob Jones Park, which will be the site of the future Nature Center. Areas to be cleaned will include the north pond area at Bob Jones and along the newly constructed paths. Volunteers also will be assigned to the streets around the park. Adopt -A- Street sponsors will clean their assigned roadways. In addition to the cleanup, citizens are asked to bring in used eyeglasses for donation to the Southlake Lions Club Vision Projects. Volunteers are invited to a Family Picnic from 11:00 am to 1:00 pm at the equestrian parking lot. Along with food and drinks, there will be nature activities for the whole family. 2. Presentation to Tad Stephens for his service as a member of SPDC. Tad promised he would be at the meeting this time. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 2 of 18 3. Replacement of Town Hall flags by Cub Scouts. Prior to Monday's regular agenda, at 6:45 p.m., a group of area Boy Scouts will lower the flags in front of Southlake Town Hall and raise new flags. The current flags have been in place for more than a year and have become tattered from wear. The Scouts will conduct a formal retirement ceremony for the old flags at a later time because the process involves cutting and burning the flag, which might upset some members of the public unfamiliar with the U.S. Flag Code. We tried to schedule this event for the beginning of your work session, but the Scouts and their leaders were not able to commit to that earlier time. I hope you will be able to step outside for a few minutes at this time to witness the ceremony. Agenda Item No. 5A. Approval of the minutes of the City Council meeting held on March 19, 2002 If you have any changes to the minutes, please discuss these at the work session or notify Kim Bush prior to the meeting Agenda Item No. 5B. Resolution No. 02 -019, Appointment to the Metroport Teen Court Advisory Board to fill the unexpired term of Patsy DuPre. The Metroport Teen Court Advisory Board advises the Teen Court program of the needs of each of the represented entities. The City Council appointed Patsy DuPre to serve as the Southlake Councilmember on the board. Since Patsy has moved the position needs to be filled. Councilmember Keith Shanldand has expressed interest in filling this vacancy. If you have any questions, contact Sharen Elam. Agenda item 5C. Resolution No. 02 -023, authorizing a steering committee of affected cities to retain legal counsel and rate case consultants; authorizing the cities to intervene in related dockets before the Texas Railroad Commission; and suspending the proposed tariff and schedule of rates of TXU Gas Distribution Company. TXU Gas filed a request for authority to increase the rates charged for natural gas service within the North Texas Metroplex Distribution System and the Dallas Distribution System. The proposal would increase current rates by $33.9 million in the North Texas Metroplex Distribution System; Southlake's overall increase would be 9.11 %. Approval of Resolution No. 02 -023 would authorize the City to participate jointly with other cities in the distribution system to independently analyze the gas rate filing and to appoint Sharen Elam as the City's representative to the steering Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 3 of 18 committee. The resolution also suspends the proposed effective date of the rate change for an additional 90 days. If you have any questions, contact Sharen Elam. Agenda Item No. 5D. Award of contract to Wright Construction, Inc. for the construction of the N -4 Sewer Interceptor from North Kimball Avenue to Town Square at SH 114 The N -4 sewer interceptor is located within the N -4 water shed and stretches from SH 114 just north of Town Square. It ends at an 18" sewer main recently constructed on North Kimball Road. The N -4 sewer interceptor is planned for construction along West Jones Branch Creek and consists of approximately 4,500 feet of 12" and 15" sewer pipe. The service area of N -4 water shed is 258.3 acres bounded approximately on the north by Highland Street, on the south by SH 114, on the west by Carroll Avenue and on the east by North Kimball Avenue. The project is scheduled to begin immediately with an anticipated completion date of October 2002. Bids were received on March 20, 2002. The lowest qualified bid was submitted by Wright Construction Co., Inc. The bids have been reviewed by Carter & Burgess, Inc. and staff, and are tabulated as follows: Wright Construction Co., Inc. $209,097.00 Dig Assured, Inc. BDF Construction Brett Construction, Inc Tri -Dal Utilities, Inc. Mid -State Utilities, Inc Rycon $237,867.70 $325,008.50 $344,074.00 $349,534.00 $440,707.50 $449,400.00 Funds are available from a surplus in the completed S -7 Sanitary Sewer Project of the FY 99/00 CIP. The Finance Department has verified availability of funds in the amount of $260,120.80, which includes $36,300.00 for directional drilling of the line if field conditions require, and a 6% project contingency. ect I Amount Available I Recommend Use of FY 99 -00 CIP TIF District Fund $ 362,385.19 $ 260,120.80 for the S -7 Sewer Line Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 4 of 18 a Item No. 5E. Consider the addition of a custodian bosition for Town Hall Janitorial Services. During the budget process, Council approved money for a day janitor on a contract basis. Staff has initiated this program by using a General Building Maintenance employee 40 hours per week in Town Hall. Because of the success of the existing situation, staff recommends that a regular position be created for this function. The custodian would perform the same functions the day janitor is currently performing and take daily direction from the Building Maintenance Worker (Danny Cansler). The annual cost would be approximately $24,500, which is budgeted in FY O1 -02 Support Services Budget. If you have any questions, contact Pedram Farahnak Agenda Item No. 5F. Approval of a professional services agreement with Graham Associates, Inc. for design of the intersection improvements to FM 1709 and FM 1938 (Randol Mill Avenue). The Traffic Management Bond Program (TMB), approved by the voters in May 1999, included reconstruction of the Randol Mill Avenue intersection with FM 1709. The preparation of construction plans and specifications was included in the contract with HNTB Engineering as part of the Program Management Contract. In August 2000, the City Council passed Resolution No. 00 -74, requesting participation by the Texas Department of Transportation (TxDOT) for improvements to the FM 1938 interchange at SH 114 and FM 1938 roadway improvements from SH 114 to FM 1709. At this point, HNTB was approximately 50% complete with the TMB intersection improvements. Since the design of FM 1938 was different than what was planned in the TMB, HNTB was directed to stop design work on the TMB project for Randol Mill Avenue at FM 1709. In December 2000, the City Council authorized the City Manager to enter into a joint professional services contract with the City of Westlake, the City of Keller and Graham Associates, Inc. for the purpose of developing design and construction documents for improvements to the FM 1938 interchange at SH 114 and FM 1938 roadway improvements from SH 114 to FM 1709. This Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 5 of 18 professional services contract does not include improvements to the intersection of FM 1709 and FM 1938. A minute order was approved by the Texas Transportation Commission, approving the project to be included in a future TxDOT construction project To be able to include the construction of the FM 1938 (Randol Mill Avenue) intersection improvements in the project to be constructed by TxDOT, the City of Southlake needs to have the construction plans and specifications prepared by Graham Associates, Inc. to be included with the plans for FM 1938 from SH 114 to FM 1709. City staff has negotiated a professional service agreement with Graham Associates, Inc. for this work. The negotiated fee is $163,352.32. The $163,352.32 fee will be paid with unused TMB funds budgeted for the Randol Mill Avenue and FM 1709 intersection. If you have any questions, contact Pedram Farahnak Agenda Item No. 5G. ZA02 -015, Site Plan for Summit Avenue Same Day Surgery — Southlake Town Square, Phase III, Block 23, located on the north side of E. Southlake Boulevard (FM 1709), approximately 600' east of Central Avenue. Current Zoning: NR -PUD Non - Residential Planned Unit Development District. TABLED TO THE APRIL 16, 2002, CITY COUNCIL MEETING. Atenda Item No. 5H. Zoning Ordinance No. 480 -00, 1 st Reading, Amendment to the Comprehensive Zoning Ordinance No. 480, as amended, Section 40 "Development Plans and Site Plans." TABLED TO THE APRIL 16, 2002, CITY COUNCIL MEETING Agenda Item No. 7A. Ordinance No. 480 -337x, ZA 02 -006, Zoning Change and Concept Plan for Lot 1, Block 1, and Lot 1, Block 2, Gateway Plaza, Phase IL The purpose of this request is to revise the development regulations and permissible building areas of the approved zoning and plan. The applicant is requesting that the currently approved plan for Gateway Phase 2 remain in affect as Plan `A' and that a new plan, Plan `B', also be approved as an option. Both are included as attachments in your packets. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 6 of 18 The following changes to the existing development regulations are proposed: 1. Addition of a Concept Plan B' Option; 2. Increase in the maximum impervious coverage from 75% to 80 %. The primary differences between Plan `A' (existing plan) and Plan `B' (proposed option) are as follows: 1. Reduction in planned floor area from 176,550 sf to 145,956 sf (- 30,594). Permissible maximum to remain the same; 2. Increase in parking from 974 to 1097 ( +123); 3. Increase in impervious coverage from 74.6 % to 76.2 % on the east lot and 74.9% to 78.6% on the west lot. Maximum from 75% to 80 %; 4. Buildings and permissible building area are reconfigured; 5. Driveway stacking changes on Drives `B' and `H' and stacking requirement changes on Driveways `A' and `C'. Driveway stacking variances are requested on these driveways. 6. Variances are requested for articulation as noted in the Plan Review Summary. The Planning and Zoning Commission recommended approval (6 -0) on March 7, 2002, subject to Concept Plan Review No. 2, dated March 1, 2002, allowing approval of plan `A' as previously approved and allowing Plan `B' with following amendments: 1. Specifically approving requested variance la (articulation north side of Building 3) except stipulating that the required articulation off -sets be reduced to 1'; 2. Granting a variance to lb (articulation east side of Building 3) as requested (acknowledging the applicant's commitment to increase landscape materials in these areas if they are visible from FM 1709 or SH 114); 3. Granting a variance to 2 (driveway stacking) as requested. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 7 of 18 City Council approved first reading on consent (5 -0) on March 19, 2002. If you have any questions regarding this item, please contact Bruce Payne. Agenda Item No. 7B. ZA 02 -017_ Revised Site Plan for Lot 1_ Block 1_ and Lot 1_ Block 2_ Gatewa Plaza, Phase IL This is the site plan for the previous item. The plan for this request is the same plan used for the previous zoning change. The purpose of this request is to allow the currently approved site plan as Site Plan Option `A' and add a new Site Plan Option `B'. The building fagade elevations submitted for Plan `B' are only for the center buildings on the east lot. All other pad sites (except for the Bucca Di Beppo and Big Bowl, shown as shaded, that already have site plan approvals) will require a revised site plan to approve building elevations. The Planning and Zoning Commission recommended approval (6 -0) on March 7, 2002, with the same amendments as those listed above for case ZA02 -006. If you have any questions regarding this item, please contact Bruce Payne Agenda Item No. 7C. Ordinance No. 480 -392, 2" d Reading, ZA 02 -001, Zoning Change for Torian Lane, Tracts 1Q and 1R, Francis Throop Survey, Abstract No. 1511 This property is located 500' west and approximately 650' north of the intersection of East Dove Street and North Kimball Avenue on the west side of an unimproved road known as Torian Lane. The purpose of this request is to make the property suitable for single- family residential construction. There are several issues stated in the staff report that the property owner must resolve prior to receiving a building permit. They are aware of these requirements. There are two adjacent property owners to the west, within the 200' notification area, who are opposed to this zoning change. This opposition exceeds 20% of the surrounding properties within 200' and will require a super majority vote in the affirmative by the City Council (3/4 majority) in order to receive approval. The Planning and Zoning Commission recommended approval (6 -0) on March 7, 2002. City Council approved first reading (5 -0) on March 19, 2002. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 8 of 18 If you have any questions regarding this item, please contact Bruce Payne Agenda Item No. 7D. Ordinance No. 480 -391, 2nd Reading, ZA 01 -134, Zoning Change for I.G. Belcher, Tract 32, Abstract No. 30. The property is located approximately 1,050' west of North White Chapel Boulevard and 2,400' north of Bob Jones Road. The purpose of this request is to make the property suitable for single - family residential construction. There are several issues stated in the staff report that the property owner must resolve prior to receiving a building permit. They are aware of these requirements. The Planning and Zoning Commission recommended approval (6 -0) on March 7, 2002. City Council approved first reading on consent (5 -0) on March 19, 2002. If you have any questions regarding this item, please contact Bruce Payne Agenda Item No. 7E. Resolution No. 02 -021, ZA 02 -026, Specific Use Permit for Art in the Square — Special Events This is a request to allow the third annual Art in the Square festival in Town Square. There are no significant changes from last year's event. A site exhibit is included as attachment `C' and an event description is included as attachment `D' of your packet. State Street, Civic Place and Grand Avenue will be blocked off to vehicular traffic. There are 114 art booths, 13 sponsor tents, 12 food booths and 3 alcoholic beverage booths planned. Alcohol sales are limited to the area labeled "Le Bistro," extending from the east portion of Civic Place, along Grand Avenue to Main Street. Since this has become an annual event, staff is recommending that it be approved and allowed to be held one weekend per year, Friday through Sunday, without having to receive a new SUP approval each year, with the following conditions: 1. A plan be submitted and approved administratively by the City of Southlake Department of Public Safety, Parks and Recreation, and Planning Department. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 9 of 18 2. The event remains within the general scope of this plan The Planning and Zoning Commission recommended approval (5 -0) on March 21, 2002, granting waiver to future applications unless changed. If you have any questions regarding this item, please contact Bruce Payne Agenda Item No. 7F. Resolution No. 02 -022, ZA 02 -027, Specific Use Permit for Art in the Square — sales of alcoholic beverages This is a request to allow sale of alcoholic beverages during Art in the Square. The area designated for alcohol is labeled as "Le Bistro' on the event exhibit. The area is limited along Grand Avenue bounded by Civic Place on the north and Main Street on the south. The Planning and Zoning Commission recommended approval (5 -0) on March 21, 2002, granting waiver to future applications unless changed. If you have any questions regarding this item, please contact Bruce Payne. Agenda Item No. 7G. Ordinance No. 826, 2nd reading, abandoning and quit claim a portion of the Shady Oaks Drive right of way During the design and plan preparation for the widening and reconstruction SH 114 and Dove Street, it was determined that Shady Oaks Drive needed to be realigned to move Shady Oaks Drive to the west away from the new SH 114 frontage road. Construction plans for the realignment of Shady Oaks Drive were prepared and Shady Oaks Drive was realigned approximately 290 feet to the west at its intersection with Dove Street. In January 2000, the City acquired the necessary right -of -way for this realignment from the property owners at the southwest corner of Shady Oaks Drive and Dove Street. Since the realignment was going through the middle of the property, the City agreed to abandon the west half of the existing Shady Oaks Drive right -of -way that would no longer be needed after the realignment. The construction of the realignment of Shady Oaks Drive was included in the reconstruction of SH 114 and Dove Street by the Texas Department of Transportation (TxDOT). That construction is complete Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 10 of 18 and the old right -of -way of Shady Oaks Drive is no longer needed for street purposes. Therefore, the property owners have requested that the City abandon the portion of the Shady Oaks right -of -way that is no longer needed for street purposes. There are still some utilities within that right of way, so the right -of -way would have to be abandoned save and except for a utility easement for the existing utilities. The abandonment was included in the right -of -way acquisition negotiations. If you have any questions, contact Pedram Farahnak Agenda Item No. 8A. Ordinance No. 480 -275a, 1 St Reading, ZA 01 -124, Zoning and Concept Plan for the Remington Retirement Community The property is located on the south side of West Southlake Boulevard (FM 1709), south of the intersection with West Jellico Circle. The purpose of this request is to revise the zoning district regulations and concept plan for the Remington Retirement Community to allow an additional 163 units in what are called the congregate living center and congregate care center. In the approved plan, these buildings are two -story and one - story, respectively. The proposed plan adds a floor to each building making them three story and two story buildings. The layout of the site and the building footprints are the same as the current approved plan. There is an adjacent property owner to the west, within the 200' notification area, opposed to this zoning change. This opposition exceeds 20% of the surrounding properties within 200' and will require a super majority vote in the affirmative by the City Council (3/4 majority) in order to receive approval. The Planning and Zoning Commission recommended approval (5 -1) on March 7, 2002, subject to review. If you have any questions regarding this item, please contact Bruce Payne Agenda Item No. 8B. ZA 01 -125, Site Plan for Remington Retirement Community The applicant asked to table this item until the April 16, 2002, City Council meeting so the public hearing for the related item can be heard during the same meeting. If you have any questions regarding this item, please contact Bruce Payne. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 11 of 18 Agenda Item No. 8C. Ordinance No. 480 -393, 1 st Reading, ZA 02 -016, Rezoning and Concept Plan — St. John Baptist Church The property is located on the southwest corner of Crooked Lane and the South Kimball Avenue extension. The requested zoning change is from "I -1" to "CS." The plan proposes an approximately 41,000 square -foot church facility with a maximum seating of approximately 1,300 people. There are no unresolved issues with this request and no variances being requested. The Planning and Zoning Commission recommended approval (5 -0) on March 21, 2002, subject to review. If you have any questions regarding this item, please contact Bruce Payne Agenda Item No. 8D. Ordinance No. 480 -394_ lst Reading_ ZA 02 -025_ Rezoninu on approximately 31 acres of land The property is located on the northwest corner of State Highway 26 and Mustang Drive, adjacent to fuel tank farms to the east and southwest. The requested zoning change is from "AG" to "I -1 ". The land use designation is industrial. No plan is required for a change to "I -P' zoning. This property is not subject to residential adjacency or corridor overlay requirements. The Planning and Zoning Commission recommended approval (4 -0) on March 21, 2002. If you have any questions regarding this item, please contact Bruce Payne Agenda Item No. 8E. Ordinance 480 -NN, lst Reading, Amendment to the Comprehensive Zoning Ordinance No. 480, as amended, Sections 29 "MH — Manufactured Housing" district , Section 34 "Accessory Uses" and Section 44 "Board of Adjustments." This is a request made by Four Peaks Development to add single - family detached dwellings as a permitted use in the "MH" manufactured housing district. Currently, this district is restricted to manufactured housing, mobile homes and modular homes. Other changes include a reduction in front and side building setbacks, residential adjacency requirements and site plan requirements. Staff has recommended removing residential adjacency requirements since this would require manufactured or mobile homes to articulate masonry facades. Staff also has recommended that only concept plan be required with a change of zoning to "MH" and that site plan approval, by P &Z and City Council for each individual lot, not be required. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 12 of 18 The Planning and Zoning Commission recommended approval (4 -1) on March 21, 2002, incorporating staff recommendations under (5. f.) and (5. h.), Attachment A, Page 2. Commissioner Mueller dissented. If you have any questions regarding this item, please contact Bruce Payne. Agenda Item No. 8F. Ordinance No. 825, 1 st Reading, Prohibiting the keeping of wild and dangerous animals. In the past legislative session, House Bill 1362 required cities to enact an ordinance creating a certificate of registration program for the local licensing of wild and dangerous animals. As an alternative, cities could altogether prohibit the possession, ownership or even confinement of these designated animals. If a city prohibits them, there is no registration program required. Cities also may defer this registration program to the County; however Tarrant County has opted to prohibit them instead of creating a registration program. Since we currently do not have dedicated animal control staff and because of the dangerous nature of these animals, it is staff s recommendation that they be prohibited within the City of Southlake. Currently, the Southlake City Code prohibits a wolf and coyote hybrid and those mammals, amphibians, reptiles and fowl that do not naturally live wild in the continental United States. House Bill 1362 specifically spells out the following as requiring either registration or prohibition: 1. a lion 2. a tiger 3. an ocelot 4. a cougar 5. a leopard 6. a cheetah 7. a jaguar 8. a bobcat 9. a lynx 10. a serval 11. a caracal 12. a hyena 13. a bear 14. a coyote 15. a j ackal 16. a baboon 17. a chimpanzee 18. an orangutan 19. a gorilla Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 13 of 18 or any hybrid of the above. If you have any questions, contact Rick Black. Agenda Item No. 9A. Resolution No. 02 -010, amendments to the Master Thoroughfare Plan. Resolution No. 02 -010 is an amendment to the Master Thoroughfare Plan text and map to indicate the general alignment and roadway classifications for the following: 1) Rucker Road, located south of FM 1709, that provides a connection between Byron Nelson Parkway (north of Rockenbaugh Elementary School) and Central Avenue (Town Square); 2) Remington Road that provides a connection between FM 1709 and Union Church Road, west of Davis Boulevard and east of South Pearson Lane; and 3) Randol Mill Avenue (FM 1938). It also amends the currently adopted Master Thoroughfare Plan map and text to indicate the following: 1. Rucker Road - designate a C2U -60' collector between Byron Nelson Parkway (north of Rockenbaugh Elementary School) and Central Avenue (Town Square), and amend the MTP text to include the following: Design features of Rucker Road include: • Approximately 35' wide roadway with the possibility of parallel parking on one or both sides along portions of the roadway. • "Urban" cross section that includes curb, gutters, street trees and sidewalks. • Speed limit not to exceed 25 m.p.h. • Design as a local slow movement roadway. • Crossing at the Carroll Avenue intersection ultimately will be controlled through traffic signalization or 4 -way stop. • Pedestrian crossing at the intersection of Carroll Avenue and Rucker Road should be provided. Staff will present various alignment alternatives for Rucker Road to City Council. 2. Remington Road (Owenwood Drive) - designate a C2U -60' collector with a continuous left -turn lane between FM 1709 and Union Church Road, west of Davis Blvd. and east of South Pearson Lane on the Remington Retirement Community and Keller Independent School District properties. Design features of Remington Road include: Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 14 of 18 • Approximately 37' wide roadway • "Urban" cross section that includes curb, gutters, street trees and trail. • Continuous left -turn lane. • Speed limit not to exceed 30 m.p.h. 3. FM 1938 - Designate Randol Mill Avenue as 140' of right -of -way to reflect the extension of the FM 1938 Texas Department of Transportation project north to State Highway 114. Both Rucker and Remington roads impact school property (Rucker -CISD property/Remington- KISD). The proposed alignments were presented to the CISD and KISD school boards. The CISD school board did not raise any objections to the design as presented. The KISD requested the alignment be along the east property line. In addition, a citywide SPIN meeting was held on all three amendment proposals. On March 7, 2002, the Planning and Zoning Commission recommended approval (5 -1) of Resolution 02 -010. If you have any questions regarding the above matter, please contact Bruce Payne. Agenda Item No. 10A. Request for a variance to Sign Ordinance No. 704 -A for Quizno's Classic Subs located at 2301 W. Southlake Boulevard, Suite 500. Quizno's is located at the south end of the same building as BEDZzz Inc. and Stan Ley Cleaners. The applicant is seeking to place two primary signs on two storefronts, which face the same street at different angles. The ordinance allows one sign per street frontage. Both of the signs, as now proposed, would have oversized letter /logo heights and areas. If you have any questions, contact Rick Black. Agenda Item No. 11A. Discussion: Draft Ordinance No. 480 -MM including discussion of the city's process regarding the initiation, drafting, and review of zoning ordinances. This item is on your agenda at the request of Councilmember Rex Potter. If you have any questions, please contact him. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 15 of 18 OTHER ITEMS OF INTEREST West DPS Facility tree issue During the very early site review processes, the existing post oak tree at the southwest corner of the West DPS Facility was considered as probably being destroyed during construction. However, during the plan development it was decided to attempt to preserve it on the site. All existing plans show that the tree was intended to remain and be protected throughout the development process if at all possible. As indicated by our General Contractor, CMPA, during the initial construction, it was discovered that there were some issues with ground stabilization that needed to be addressed before putting in the foundation to the building. This involved bringing in a large quantity of a different type of soil. This resulted in raising the building elevation slightly. During the course of the construction, tree preservation fence was installed around the tree to protect it. Toward the end of the project the general contractor began the grading of the front landscape area and noted that there were some grading issues to be addressed. Since the elevation of the building was raised, there was some distance required to properly taper the slope from the building. That slope distance encroached into the critical root zone of the tree. In addition, CMPA added additional top soil to the front landscape area. Further, the placement of fill top soil within the area surrounding the tree left the tree in a hole, and the fill dirt placed between the tree and the driveway prevented drainage from taking place as originally designed. Essentially it did not let the water drain away from the tree. As a result, we recognized specific issues and challenges while searching for options to configure a way to properly fix the situation and prolong the life of the tree within reasonable limits of effectiveness and efficiency. The options and probable results were as follows • Option #1: Build a retaining wall all the way around the tree effectively placing it in a well. Effect: All of the water from the surrounding soil would leach into the well and it would become excessively wet and kill the tree. Expensive to build the wall initially. Expensive to remove the wall after the tree died. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 16 of 18 Expensive to haul in additional dirt to fill in the hole before replanting a new tree. • Option 92: Install an underground drain system with inlets within the area of the critical root zone. Effect: Tree would still be in a well area. Installation of the drainpipe and inlets severs critical roots and places the tree under significant enough stress that likelihood of survival is limited. In addition, the aesthetic appearance of a tree in a well does not seem appropriate. • Option #3: Remove the tree immediately and replant with a new tree today. Effect: Would take years to recover a tree of comparable quality and size while giving no chance for the tree to survive. • Option #4: Modify the grading to accommodate the necessary slope away from the building, including placement of some top soil within the critical root zone, and cut a grading swell to allow for water to drain away from the tree. Effect: Tree may survive and if it does, then ultimate goal will be achieved. If the tree does not survive, minimal expense to remove the tree and replace it with a new tree. Landscape Administrator Keith Martin has worked with us throughout this project. We share a concern about the viability of the tree. While none of the listed options gives any guarantees, the last option was seen as the most viable, and the only option that afforded any reasonable opportunity for the survival of the tree. We effectively are trying to make the best of the situation at hand. If you have any other questions, please contact Rick Black. Neighborhood work day at Chesapeake Park Approximately 20 volunteers from the Chesapeake Place neighborhood assisted 10 members of the Community Services staff on Saturday, March 23, for a park improvement day. Twenty -two trees, 200 one- gallon containers of Mexican Feathergrass and three pallets of Bermuda sod were planted in the half -day effort. This was the first neighborhood day we have conducted for Chesapeake Park, but is the same format we have done successfully before with Lonesome Dove Park and its surrounding neighborhoods. Easter in the Park More than 1,000 parents and children attended Easter in the Park, held at Bicentennial Park on Sunday, March 24. Like last year, we had a pony carousel, inflatables, a petting zoo, photobuttons with the Easter Bunny, and face painters. We added kettle corn, a miniature train Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 1, 2002 Page 17 of 18 ride, balloon artists, a balloon launch, and a Mrs. Bunny (who walked around while Mr. Bunny sat for photobuttons). Of course, we kept the big egg hunt. All of the activities were free. SYAC sold concessions (pizza, drinks, and fruit) and the Taylor Made Team (with Keller Williams) ran the coloring contest and the "guess how many jelly beans" contest. We were unable to use all of our inflatables because of high winds and we did experience long lines at some features. We continue to experience phenomenal growth in events such as these, and will continue to look at how to improve and make it a fun experience for all. Also attached to my memo • Thank you note to Adult Librarian 7imi Davis. M Staff Extension Numbers: Black, Rick, DPS Director, 481 -2406 Bush, Kim, Acting City Secretary, 481 -1519 (1420) Campbell, Billy, City Manager, 481 -1409 Cates, Harold, Human Resources Director, 481 -1952 Eaglen, John, Assistant to the City Manager, 481 -1433 Elam, Sharen, Finance Director, 481 -1713 Farahnak, Pedram, Public Works Director, 481 -2308 Hugman, Kevin, Director of Community Services, 481 -1527 Jackson, Malcolm, Chief of Building Services, 481 -5543 Kunke, James, Public Information Officer, 481 -1456 Last, Greg, Director of Economic Development, 481 -1671 Payne, Bruce, Planning Director, 481 -2036 Thomas, Charlie, City Engineer, 481 -2175 Yelverton, Shana, Assistant City Manager, 481 -1429 Subject: Jimi Davis' Outstandin6 Efforts on Behalf of the Cultural Enrichment Program Dear Ms. Highlander I am writing you to express our appreciation and acknowledge the outstanding efforts put forth by your employee, Jimi Davis, to facilitate the Southlake Public Library's hosting of the Black History Cultural Enrichment Program. As you know, this program took place at our library last month and Jimi's hard work ensured that it was a resounding success. Jimi facilitated our retaining among other things, the accommodations, including set up and publicity. She promptly responded to my repeated emails and voice mails regarding various inquiries to ensure that the program progressed without a hitch. She was informative, courteous, patient and most significantly, quite competent. In addition to a strong work ethic, she also apparently has literary talent as I have read her article on "Women in History." She is a great asset to your staff and the surrounding communities. Again, we appreciate all of her unyielding hard work. Sincerely, Sheila. Halliman and the Black History Cultural Enrichment Committee