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Item 6A (2)SOUTHLAKE ZA11-010 Owner: Carroll Independent School District Applicant: Carroll Independent School District Request: Specific Use Permit for a mass gathering event to host Relay for Life / Rachel's Challenge Rally at Carroll High School and Durham Elementary School Location: 800 & 900 N. White Chapel Blvd. and 801 Shady Oaks Drive Future Land Use Existing Land Use: Public (Semi -Public CISD Relay for Life / Rachel's Challenge Future Land Use LU_TYPE 100-Year Flood Plain i Corps of Engineers Property ow De sity Public Park/Open Space .side tial Public/Semi-Public Low Density Residential Medium Density Residential ' Office Commercial - Retail Commercial - Mixed Use Public I Semi-Publi _ Town Center Regional Retail - Industrial o 265 630 1,0 o Feet e mm ensi Res ntial _ t r I Low ensity Res dential Zoning Current Zoning: "NR-PUD" Non -Residential CISD Relay for Life / Rachel's Challenge Planned Unit Development "CS" Community Service ................ Zoning Districts: 0AG MCI AC, ® RE - C2 0 SF1A M C3 0 SF1B M C4 AG ® SF2 M NR-PUD SF1A M SF30 - HC 0 SF20A 0 Bi 0 SF20B rn B2 - R-PUD 0 11 MF1 M 12 MF2 = SP7 - MH [=1 SP2 CS M DT R-P f2-PUD 0 01 W TZD - 02 M ECZ a 25o 520 1,040 FeM ( �.. I; —'I 1 SF 20A I � i `` V' .. Event Details • May 20-21, 2011; 5 PM through 7 AM with some set up on May 19tn • Entertainment, food and games, survivor celebration and luminaria ceremony • Team Tent Canopies • Event signage • Overnight camping • All night lighting and music • Anticipated attendance — approximately 5,000 A Thursday, May 19 Initial event/team set up after school 4-8 p.m. Friday, May 20 Vendor & team canopy tent set-up - 11 a.m. to 2 p.m. School Lets Out - 3:15 P.M. Parking Lot Barricades Go Up/Pre-issued Parking Passes Enforced Resume Vendor, Booths & Team Canopy Set -Up - 4:00 p.m. Shuttle Service from Remote Parking Begins - 4:30 p.m. Food/Booths/Games/Entertainment Begin - 5:00 p.m. VIP Reception mid field tent (by ticket only) - 5:30 p.m. Rachel's Challenge Rally - 6:00 p.m. Opening Ceremonies Kick Off Relay For Life - 7:00 P.M. Cancer Survivors' Dinner (after opening laps) - 7:30 p.m. Parking Lots Open For Use Without Passes - tentatively about 8 p.m. VIP Reception mid field tent (by ticket only) - 9 p.m. Luminaria Ceremony (lights out) - 10 p.m. (lights/activities resume after this ceremony) Saturday, May 21 Fight Back Ceremony — Midnight Closing Ceremonies/Breakfast tentative - 6 a.m. Event cleanup/close - 7 a.m. Fit On -Site signs include: Banners will be placed along fence lines Ground signs will be placed around the track and throughout the event R�I�y For tits Off -Site signs include: a.... 3 or 4 ground signs will be placed at the intersection of White Chapel and FM 1709. The applicant has been (.."� N: informed that no signs shall be placed ` W ✓/Ikov IN in the public ROW .,,.....a • Flag signs that will be placed on the field near the stages The following are some of the signs to be posted for the event such as banners along fence lines, ground signs throughout the event area, flag signs on the field and near the event stages and approximately 3 to 4 off site ground signs that will be placed at the intersection of White Chapel Boulevard and Southlake Boulevard (FM 1709). PLANNING & ZONING COMMISSION • April 7, 2011; Approved (7-0) for a period of two (2) years and granting the requests of the applicant as indicated on the presentation and in staffs report. W91 U�'--ITY OF SOUTHLAKE 11