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Item 6A13 S0UTHLA1<,,E CITY OF Department of Planning & Development Services STAFF REPORT April 28, 2011 CASE NO: ZA11 -010 PROJECT: CISD Relay for Life / Rachel's Challenge EXECUTIVE SUMMARY: Carroll Independent School District is requesting approval of a specific use permit for a mass gathering event to host Relay for Life / Rachel's Challenge Rally at Carroll High School and Durham Elementary School located at 800 & 900 N. White Chapel Boulevard and 801 Shady Oaks Drive respectively. SPIN #7 REQUEST DETAILS: This is the second annual Relay for Life / Rachel's Challenge being held. The primary activities for this event will take place at the Carroll High School campus located at 800 & 900 N. White Chapel Boulevard with parking and overnight camping access at the Dawson Elementary /Intermediate School site at 801 Shady Oaks Drive. Off -site shuttle parking will be held at Carroll Senior High School which is located at 1501 W. Southlake Boulevard. The Rachel's Challenge Rally will be a year -end family oriented overnight celebration for Carroll ISD students grades PK -12 to celebrate kindness and compassion as part of the ongoing Rachel's Challenge curriculum. Details of the event include: • May 20 -21, 2011; 5 PM through 7 AM with some set up on May 19 • Entertainment, food and games, survivor celebration and luminaria ceremony • Team Tent Canopies (location shown on site plan under Attachment C) • Event signage (under Attachment C) • Overnight camping • All night lighting and music • Anticipated attendance — approximately 5,000 ACTION NEEDED: 1) Conduct Public Hearing 2) Consider Specific Use Permit Approval Request ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information — Link to PowerPoint Presentation (D) Surrounding Property Owners Map (E) Surrounding Property Owners Responses (F) Resolution No. 11 -021 STAFF CONTACT: Ken Baker (817) 748 -8067 Daniel Cortez (817) 748 -8070 Case No. ZA11 -010 BACKGROUND INFORMATION OWNER /APPLICANT: Carroll ISD PROPERTY SITUATION: 800 & 900 N. White Chapel Boulevard and 801 Shady Oaks Drive LEGAL DESCRIPTION: Lot 1, Block 1, Carroll ISD No. 1 Addition and Lot 1, Block 1 & Lot 1, Block 2, Carroll ISD No. 2 Addition LAND USE CATEGORY: Public / Semi Public CURRENT ZONING: "NR -PUD" Non - Residential Planned Unit Development Zoning District and "CS" Community Service Zoning District HISTORY: This will be the second year for this event at this location. City Council approved this event for the first time for one year on April 20, 2010. PLANNING & ZONING COMMISSION: April 7, 2011; Approved (7 -0) for a period of two (2) years and granting the requests of the applicant as indicated in the presentation and the staff report. STAFF COMMENTS: The City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: 1. whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; 2. whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and /or along which the public is likely to travel to reach the mass gathering areas shall be provided; 3. whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; 4. whether sufficient illumination will be provided at night to protect the safety of the persons assembled; 5. whether adequate parking areas, including disabled persons' parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off -site parking, then the promoter the mass gathering event the off -site temporary parking area will not be utilized for purposes other than the mass gathering event; and 6. whether adequate provisions have been made for food supply, medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. Case No. Attachment A ZA11 -010 Page 1 7. The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues according to Ordinance 480, Section 45.14.a, as amended. A site exhibit and event description is included as Attachment `C' of this report. Due to the limited nature of the request, no review summary has been prepared for this request. The applicant however will need to comply with the details outlined in this report. Case No. Attachment A ZA11 -010 Page 2 Vicinity Map Relay for Life / Rachel's Challenge FTY �d� o o ZA11 -010 Specific Use Permit 801 Shady Oaks Dr. and 800 & 900 N. White Chapel Blvd. N W E 0 600 1,200 2,400 S Feet Case No. ZA11 -010 Attachment B Page 1 N 0 DN 6 3 O V/ lD a1 D .�r .�r fl1 n � N CQ � fD rt 3 C ARROL INDEPENDENT SCHOOL DISTRICT 3051 Dove Road * Grapevine, TX 76951 • 817- 949 -5222 • FAX S 17- 949 -8228 Relay for Life Schedule of Events May 20, 2011 Thursday, May 19 Initial event/team set up after school 4 -8 p.m. Friday, May 20 Vendor & team canopy tent set -up - 11 a.m. to 2 p.m. School Lets Out - 3.15 p.m. Parking Lot Barricades Go Up/Pre- issued Parking Passes Enforced Resume Vendor, Booths & Team Canopy Set -Up - 4:00 p.m. Shuttle Service from Remote Parking Begins - 4:30 p.m. Food /Booths /Games /Entertainment Begin - 5:00 p.m. VIP Reception mid field tent (by ticket only) - 5:30 p.m. Rachel's Challenge Rally - 6:00 p.m. Opening Ceremonies Kick Off Relay For Life - 7:00 p.m. Cancer Survivors' Dinner (after opening laps) - 7:30 p.m.. Parking Lots Open For Use Without Passes - tentatively about 8 p.m. VIP Reception mid field tent (by ticket only) - 9 p.m. Luminaria Ceremony (lights out) - 10 p.m. (lights/activities resume after this ceremony) Saturday, May 21 Fight Back Ceremony — Midnight Closing Ceremonies/ Breakfast tentative - 6 a.m. Event cleanup /close - 7 a.m. Visit our well site at www.southlakeearroll.edu Case No. Attachment C ZA11 -010 Page 2 Event Signage On -Site signs include: Banners will be placed along fence lines Ground signs will be placed around the track and throughout the event Flag signs that will be placed on the field near the stage Off -site signs include: .. }Vp" + r 600 FIB 4itE �' M WA Flag signs that will be placed on the field near the stage Off -site signs include: 3 or 4 ground signs will be placed at the intersection of White Chapel and FM 1709. The applicant has been informed that no signs shall be placed in the public ROW Case No. Attachment C ZA11 -010 Page 3 .. }Vp" + r 600 FIB M Rai ON 1 3 or 4 ground signs will be placed at the intersection of White Chapel and FM 1709. The applicant has been informed that no signs shall be placed in the public ROW Case No. Attachment C ZA11 -010 Page 3 Responses to Informalior Request by COOL Planning Department March 22, 2011 I y Food Supply+ Foul plepdFa4m, selU anrJ will f» pir_.vded f pursued to Llle iu o' lli Texas Stele DUPdi't°imill of HeaIL11, LI1e Lvuurily 11 '.v IM1 Ole ITidSS ydlliering gveiiI lakes - -Iduu -, o the Cit , whichever is more Stringent_ Food pmparatrorr. service and slor wdl be provided by inrikiduals who lriay ivish to participafe irT the Relay for Life evert. CISA twill riot operate a concession stand for the event. Beyond this, AGS and CI SO M be i'rrriting local res urarrra and buslnresaes to periicipate in the event, Food preparation, service and storage wX be handled by the entities (restaurants) on site. ,ACS will contact the Tarr - ant CofrnW Health Department to ensime that pent is or actions are taken that uvrriply with guideJines and regidrements_ } Water Gurrnly a) An adequate, safe supply of potable water, rneetinq the rsgLJremants o; the Tc-xas Statc Gosartmr-;nt of Hoalth, th- county in %A. tho mass gathoring evont takes place, or the City whichi:vor is morn stnngont, shall be providod_ 5) Transported vraler, if used. shall be obtained from an approvad SOLIMe, stared Md d ispensed i^ an appro manner. Appruml as used n this paragraph means ire con pliance with standards adoptod b r thc I exas Slato Dopartrmont of Hoalth, tho county in which the mass gathering ]axes Noce, or the Uity, �Aichever is more stringent_ The water supply at the site wIfi be provided by a combfnatfon of bottled water brought onto site by participants and by public access to a limited member of water fountains. Tire majority of potable water present wr7i be supplied by participants in the Form of botNed grater. 3y S arioLaUUFh Toilet faulri -s mAll he provided f:)r pur-miant to the requirerrQnts of the Texas :,tate. Department o I I =a th the cot Inty in %vhic -i the ma 9s gath6ring event t -(P=; plan or the ('ity wl ir,hL -.ver i.9 mor strillr The District a!^d Air erica r Cer, cer ,Socieey writ provide 20 porteble toilets for general use of the public, These will be ,00sitiored per the proposed site plan subm!tted to COSL. d R4AIS4� D wposal _ ; Rµfuse shaII be collected, star -, and transported in a Manner that aIIows for rac -1i �y t%r p i , -AeU!L as ; ai11S1 Wui, irllestAw o in (;L i a rit OF iud eriLs and ariy Utliel i C ri 111{ which PcsE�s a LliieaL Lo Lhe pr llli, safety, drid wellaie ul 11 vahms ul tie muss yathwiily everi( UI the public. v; Rofuso and rcc cling container, shall be cloarly rrarkod and ro ad% aocc siblo_ c) The F�re;� kufiere mntor vahide^s are park %hall have nnn (I 1 tify i50) gaillnn refii con - ainer or is Fx1iiiaa ent for every twenty - five ( 5) SAich mntnr °.hide-. or one (1) sixter;n (16 ciihic Case No. Attachment C ZA11 -010 Page 4 yard trash container rc.r every two thousan (2.GDO) m rotor vehicles and an appropriate nun or recycling container,_ d; All refuse will be collected trorr the assernbly area a_ least trance each hvedve (12) hc peFod of the assembly, with a minimum -f two {2) such collections ii - IF , g_therir:g exceeding six (6) 11UU1 s, Ur rrIure often if iivcessary, Grld diSl10becl Of al a IicUrIsed Wusle :;i,�pcasUl rJ iIity_ e) The grounds and immediate sirro Inding propart,r shall be dea - ed cf refusiG within twer�IV - (24; hours following a mass gathering ov�nt f;r In ipu of tfre aMve -m tinnt-d requirerrentn n - hi3 %uhsA- .tine lh� pr.,rn�ter may sLibmii an alterlative pla for refuse dispt ss_ I - or the consi= er_,iion _%, the Cit/ � crir il_ The facility uses is a high school carpus with duMosters located on the west side of the builea ng adjacent to the area the event will be held. The dumpsters are both designated as slm,ple refuse corrtalners and for recycling. 5} `,ierrni- CY`ontrol Inse 1. mdents, and c4har vp rnin shall h� control Pd ley p- -:per, .sanitary prar.tic-es, extermin{ -tinn =T ether sofa and effective central methr_ds, where necessary and animal piarasites shall be controllyd_ This item aloes not appear to be applicable to this event. ()y :afe Electrical systems shall be Installed and maintained in secordtance Frith the proosions of the applicrab e ,I•ate stFindarris and meal standard:, and regula inns, and shall he approved by a City of S1:[ritl eleclri.:J inspector. c, Grounds, buildings, and related facilities shall be constructed maintained and used in s manror _; ; to ;vrovort fire and in accordanco with the appdicab 0 S _ate_ and City fire provontion re ;ulatlons_ c) In_emal and exk�_rnc;l tralic anc security vrmtrai s meet requrements of the appli--a`Dle Wle dFId I U Cd I IUV /eii - OFCerIIWII acgericie3_ -A] At least one law cnforccment cfriGor for ca 500 parsons oxpoc cd to aticrd thc 'nam galhenng (but not tevve than a taWI of three atticers) shall be on site to assist In crowd nd traffir'. cnntrol ThF City CoLincil ma mgiiir€� F c&it anal or fewer officers, clap Anding upon the information contained in the c7plDIication_ If t - e promoter inle -d-, to ise private seCLI y� officers, then tho identity and nurr bar of such officers shall by desWbGd in Via apclication_ ,cJ Tho promoter s ^all unsure that adequate communication botwoon local lava o faMr;m._ '-nt, fir -- prevention, and emergency wrsornet and rang prlyate security personnel, IndUd ng emergency respEy7se pr is pre'61ed for each rnass gathering event_ An an -sibs aarnnrwiivalioiis {:Enl.Nr rimy be requiie+_!_ f) The folloWng ru es will be en - arced at kris svert in regards to open cooF rare in [he camping area of the event. I here shall he ro open ground burning or camp tire~_ rill c€imp tires or cooking fires ,hall ,.e rant ^inert in an e.nr.lr -,Pd rr.-oker gill, cankem and other type containers _hat _-re design&, to IDe corded in )Rill be a lowed. There nee-_s b be water av allabIG in thus areas for ormo gGrcy use by the peocle cooking- AMrone found in violation of this buminr= rude could rocoivc a citation and upon conviction a - inn, of up to $2,000.00 por vl+olatlon. It anyone has any questions _o t rude me cortact the I­ ire Marsha ClttI at L_�'l a+- ,748 -0233. The Items found In this section are In place ( Le, a, b, c). The other Items have beer) planned In conjur.cVcn with polio officers representative of the Southlake DPS, The District rvill Comply Case No. Attachment C ZA11 -010 Page 5 with city ordinances ,pertaining to open flames and fire. There wili be a lit candle enclosed Fn a iuminaria bag. The firelr marshal has stated that he M11 make a decision at the event based on wind and crowd management as to whether this will be aliowed. The used of Furnrinaria is a standard at Relay for Life events. i } kledlGal a) Any and all media buildings or tents with ado- mecical supplies shall be available in canve location and shall be clearly iden - tified �- such_ D) An adequate number of err or- oncy veh icle3 duly licensed by the State of Texas as ambulance shall be avelable on tre site beginning o - e - a11 hcur':efore the mass gathering event begins and until all patrons 'have left the scere as deteFninec by the Director of Public Safety. c) The prc-mcter al' the mass gathering event may be recuired to con hospitals in the local area prior to - .he date of the event and a--vise them that a mass gaitherrg event shall be held and the approximate nu - nber of people expec_ed to atend_ As outlined on the site plar, there wfl) be a designated area for specific use as a first aid station. i he s ratio n wilf be manned by Southlake 0 F EM Ts. Th. ere .serviees as those rarovided by the police wlli be paid through the American Cancer Society. The Dierrict cornrntf$ to notffyirrg Saylor G repevine of the event's date and rumjer ofpossUe perticipan ±s. aj Nols- The pr irnoter stall contro the level of sound emanating fmm lhu mass gathering area pursuant to the City's Noise Ordinance rp,rtivly II of Chapter 11, Southlake Code. As outlined in previously submitted documents, the District and American Cancer Secrety are requesting a variance on the sound ordinance permitting background music to be played ai .a low level during the evening hours extending throughout the evening until approximately T am the morning of May 21s 9) Area •Ej) Trees, underbrush, large racks a - id olh-r natural fea_ures shall be left intact and u.ndis_ujbed whenever possible. a - d natura vegetative cover will be retainer, protected and rraintEdned so far as pcssibIs to faciIilate d inage, prevert erosion, and preserve scen e attFi b -i tes_ Grourvds shall be - na ntaired free from = ccurnula-ions of refuse and any h=alth a ^d safely hst rds_ This Ftem does lot appear to be applicable to the site ore which this event will be held. '1D) Lighting The mass galiering area shall be adequately ligl but the I ghling shall not Gnreasollably reflect b =ycn: the assembly area boundaries unless adjacent Droperties are uninhab te.;: and must comp lywit tree City:s Hgh=ing Ordinance; Similar to #$ above, the organizers of this event are requesting a variance of the lighting ordinance allowing for footbail ileld #ghUng to left on alt ,ight. Case No. Attachment C ZA11 -010 Page 6 IT ,Alcoholic Deveraoes A Sps�cirr- Ilse Permit i -:; Ie�LaireJ Lu S911 died COFIsurrle d1CU1 }tic: FJeverdges al- a riid�is gathering - veal_ The promolo shall restrict the tune and Iocatior J such sale so that alcoholic beveraages� are sold only dLri ^g [he carticralar ev -qn= and so that public satiety and order will nol be impaired_ v; Tnc promolor :hall comply fully with the laws of the -State of Texas rcqulating the sale and conscmpticn of alcoholic.- bovoFagcs_ As it is illegal to possess alcohofi'c beverages an public school pf - opefty, this ttent is not applicable to this event. '12 ". Sall out The prc-motar shall notify the Director of Public Safety at least three (3) days in advance if tie TOSS 0al - 1ering Rvent is sold - . - )Lit Wf*m t 1xr,rn4Rr IFArns that a pa ticmlar er, is ke, yt 1i, he 7,old nut thp. l,mrnc - -ter --,Fall exercise. due it lirgnnrr: t pmniptly irrf the general l that tickets will not l :-uai ahle for sale at - he tiiwr: (A t` �,renf At a mirin - urn, thr lxc- -mciRr shill _ivadcbsL ill Vle CUf1linur1iC ,tirari5 Iner_lia Seevirly the eraliie Marketing tired Full Lly=� r 2ilit'y Ieydrdirig dery Sub- tUra:;e e'the Pir}r:Udin; --e11ell1Ue_ The organizers are unclear as to whaf constitutes are "self out' given the nature of the event. Whrile planning has focusied on crowds up to approxirfnWely 4,000 perficipants. it is Highly unlikely the event wili draw such a crowd in its inaugural season. However, should the find marshal monitoring the event become concerned with the number of participant organizers wM be happy to stop allowing ,parf ipants on site in #his unfiisely scenario. Public Costs Escrow -A promoter may be rctiu'rod to d -9posit Wth the Director o Finance at Yeast two °weeks prior to the mass gathering event an amount of rnonoy equal to 1Z_ - % or th- estimated vuclic costs o` each contempla_ed mass garnering as set by the Cky Council_ Tre Dire-ctor of Public -3foty Will pr are a public cost estimate and submit it to Cit :cuncil and tho promo or-Public coots are _hose costs incurroc by tho Cit, in connection %ith tho macs gathering ovont viii ,-h relate to t -e mass gethenng and which would not be incurred by the City it such mass _a- herirg was not held. I °romptly after each. mass gathering event, the actual c�u lic c}ySts 3 " calculated, and the deposit shall be rehan d to the promoter to the extent t exceeds =he oclual mcIic costs incurred. It the actual pub Iic roosts exceed the amount deDosited, the promoter shall , i y the excess to the Pity with n ifi days, after -ring so notified The District respecifully requesis this provision be waived. he promoter may be required to present evidence of publif, liability insLrance it at least the folloaing amounts: ti) 01,000,0a'�O Bcudily Injury (per personj; iiit $2,000,000 aodily Injury (Der Occurrence); and ;iii) $ property -damage, vin, ich insr.rance policy sra I name the City, its nff cers and Rmployees as ndditinnal risiireti and .hall conta n 9 rlaime providing - h.31 the po icy ley not be cancele -d by either Fear -y except Upon not less than 30 days vrritten DAice. to _he City_ .A cozy of the insurance policy 3h a1 he prt:vi_e_ _o the City at the brnr- of the fi irg of the application_ Additionally, the Cibl. i=s Of and e- aployees shell be nan as Ladd tional nsrared_ A copy of this fnformatior fr'orn Carrell i D arid the American Cancer S ociety is enclosed, Case No. Attachment C ZA11 -010 Page 7 The City C - OWIUII tar ,+ dWilish alive O fid al indy ieVAe a rnW--'s rgatliesing C-Weld frUrriit issued piimuarit to thiq Orfiinan:�e- tipnn finning of nnn,jr rnffp of the follcv in .j - 1) I hat the pro ros violaled ore o7 more of the provisions of the spec-ft use permit; If the Crty Council finds that thG Ferrnit Was obtained by fraud or rnSrearesent, or rf tr'e prF:l for the it Unlherinrg event will n„ t he wrnple - pd prior fr.. the plannp.d r.omrvenc,.enient of thy: mays gathrriij t-vent Ckarly understood by aY. Case No. Attachment C ZA11 -010 Page 8 Surrounding Property Owners Relay for Life / Rachael's Challenge 18 21 22 63 64 67 57 �60 62 61 19 20 4 56 66 5 55 3 6 �3 8 7 54 1 9 10 2 11 71 12 1 14 1 24 16 69 17 70 68 qg 47 46 45 44 43 42 41 35 34 33 32 31 30 29 28 27 26 25 23 49 50 51 36 40 39 38 37 SPO # Owner Zoning Land Use IM Acreage Response 1. Carroll ISD CS Public /Semi - Public 28.98 NR 2. Carroll ISD NRPUD Public /Semi - Public 45.38 NR 3. Carroll ISD NRPUD Public /Semi - Public 2.79 NR 4. Kothmann, Stanley Etux M E SF20A Medium Density Residential 0.62 NR 5. Wang, Gary Y SF20A Medium Density Residential 0.49 NR 6. Tedford, Gareth Etux Sharon C SF20A Medium Density Residential 0.47 NR 7. Cole, Thomas C Etux Carolyn J SF20A Medium Density Residential 0.45 NR 8. O'Neal, Robert M & Jill E SF20A Medium Density Residential 0.53 NR 9. Dorman, Dianne Louise SF20A Medium Density Residential 0.49 NR 10. Wallace, Ronald B SF20A Medium Density Residential 0.46 F 11. Turk, David F Etux Suzanne E SF20A Medium Density Residential 0.52 O 12. Littlejohn, M Layne Etux Cindy SF20A Medium Density Residential 0.52 NR 13. Peyrovi, Alireza Etux Heather SF20A Medium Density Residential 0.53 NR 14. Egel, Ramon W SF20A Medium Density Residential 0.57 NR 15. Ledbetter, Bob SF20A Medium Density Residential 0.58 NR 16. Rochester, Richard R SF20A Medium Density Residential 0.55 NR 17. Zerbe, Stephen J & Susan M SF20A Medium Density Residential 0.50 F 18• Riordan Capital Properties Lp SF1 -A Low Density Residential 0.99 NR 19. Hubbard, Bill Mark SF1 -A Low Density Residential 1.48 NR Case No. Attachment D ZA11 -010 Page 1 20. Riordan Capital Properties Lp SF1 -A Low Density Residential 0.99 NR 21. Spiegelman, Paul & Teresa SF1 -A Low Density Residential 4.39 F 22• Keene, J Randall Etux Terri G SF1 -A Low Density Residential 5.09 NR 23• Jung, Teri F AG Medium Density Residential 0.99 NR 24• Hendricks, James & Elizabeth SF20A Medium Density Residential 0.53 NR 25. Williams, Van V Etux Cindy SF20A Medium Density Residential 0.49 NR 26• Welschmeyer, Mark Etux Diane SF20A Medium Density Residential 0.46 NR 27• Weaver, Ron Etux Kristen M SF20A Medium Density Residential 0.46 NR 28. French, James Etux Priscilla D SF20A Medium Density Residential 0.46 NR 29• Hodan, Daniel M Etux Audrey C SF20A Medium Density Residential 0.46 F 30. Mueller, Bob Etux Joni SF20A Medium Density Residential 0.46 NR 31. Savage, Steven Etux Christine SF20A Medium Density Residential 0.47 NR 32• Davis, Joe Dirk Etux Pamela S SF20A Medium Density Residential 0.47 NR 33. Bartholomae, Edward Etux Renee SF20A Medium Density Residential 0.47 NR 34. Stone, David P Etux Susan SF20A Medium Density Residential 0.47 NR 35. Howle, John A Etux Deborah L SF20A Medium Density Residential 0.47 NR 36. Walker, Derald W Etux Julie L SF20A Medium Density Residential 0.43 NR 37. McNamara, Joseph Etux Marilyn SF20A Medium Density Residential 0.49 NR 38. Toure, Mohamed Etux Denise SF20A Medium Density Residential 0.56 NR 39• Boubekri, Nourredine SF20A Medium Density Residential 0.46 NR 40. Barlow, Kathryn G SF20A Medium Density Residential 0.46 NR 41. Hatfield, Jeffrey A Etux SF20A Medium Density Residential 0.47 NR 42• Jackson, William F Jr SF20A Medium Density Residential 0.47 NR 43. J A Hatfield Inc SF20A Medium Density Residential 0.46 NR 44. Graff, Jon Etux Julie SF20A Medium Density Residential 0.49 NR 45. McLendon, James Etux Amanda SF20A Medium Density Residential 0.48 NR 46. Morgan, Robert SF20A Medium Density Residential 0.49 F 47. Paul, Brian A Etux Paula G SF20A Medium Density Residential 0.50 NR 48 • Gross, Kenneth Etux Betsy SF20A Medium Density Residential 0.52 NR 49 • Ordinario, A P Jr Etux Evangel SF20A Medium Density Residential 0.84 NR 50. Maykus, Kosse K Etux Debra SF20A Medium Density Residential 1.32 NR 51. Tuscany American Homes Inc SF20A Medium Density Residential 0.47 NR 52. Hmo Assoc Of Shady Oaks Inc RPUD Medium Density Residential 0.04 NR 53. Hmo Assoc Of Shady Oaks Inc RPUD Medium Density Residential 0.01 NR 54. Hmo Assoc Of Shady Oaks Inc RPUD Medium Density Residential 0.24 NR 55. Terra /Shady Oaks Lp SF20A Medium Density Residential 0.53 NR 56. Terra /Shady Oaks Lp SF20A Medium Density Residential 0.55 NR 57. Terra /Shady Oaks Lp SF20A Medium Density Residential 0.53 NR 58. Hmo Assoc Of Shady Oaks Inc SF20A Medium Density Residential 0.35 NR 59. Runyan, Billy W Etux Betty AG Low Density Residential 0.99 NR 60. Hamilton, Ronald L AG Low Density Residential 1.49 NR 61. Campbell, Jose AG Low Density Residential 0.71 NR 62 • Yetman, Bert M Etux Helga B AG Low Density Residential 0.72 NR 63. Williamson, Ray C SF1 -A Low Density Residential 2.60 NR 64. Yetman, Bert M Etux Helga B SF1 -A Low Density Residential 4.94 NR 65. Dunn, Nina Louise AG Low Density Residential 0.46 O Case No. ZA11 -010 Attachment D Page 2 66. Dunn, Nina Louise AG Low Density Residential 1.06 O 67. Paty, Barbara Ann AG Low Density Residential 2.05 F 68. McDonald, Beverly G AG Medium Density Residential 2.06 F 69. Scherer, Hugh C AG Medium Density Residential 0.69 NR 70. Robinson, Wendy M AG Medium Density Residential 0.54 NR 71. Terra /Shady Oaks Lp RPUD Medium Density Residential 33.95 NR Responses: F: In Favor O: Opposed To U: Undecided Notices Sent: Sixty (60) Responses Received: Nine (9) - Attached In Favor: Seven (7) NR: No Response Opposed To: Two (2) 1) Daniel M. and Audrey C. Hodan, 205 W Chapel Downs Drive, Southlake, TX (SPO 29); Submitted a Notification Response form in Support of this item on March 30, 2011. 2) Robert Morgan, 420 W. Chapel Downs Drive, Southlake, TX (SPO 46); Submitted a Notification Response form in Support of this item on March 31, 2011. 3) Ronald B. Wallace, 102 Ascot Drive, Southlake, TX (SPO 10); Submitted a Notification Response form in Support of this item on April 1, 2011. 4) Paul & Teresa Spiegelman, 545 W Highland Street, Southlake, TX (SPO 21); Submitted a Notification Response form in Support of this item on April 6, 2011. 5) Nina Louise Dunn, 950 N. White Chapel Boulevard, Southlake, TX (SPO 65 & 66); Submitted a Notification Response form in Opposition of this item on April 7, 2011. 6) Barbara Ann Paty, 1000 N. White Chapel Boulevard, Southlake, TX (SPO 67); Submitted a Notification Response form in Support of this item on April 7, 2011. 7) David & Suzanne Turk, 101 Belmont Place Circle, Southlake, TX (SPO 11); Submitted a Notification Response form in Opposition of this item on April 7, 2011. 8) Beverly McDonald, 587 Shady Oaks Drive, Southlake, TX (SPO 68); Submitted a Notification Response form in Support of this item on April 11, 2011. 9) Stephen & Susan Zerbe, 101 E. Chapel Downs Drive, Southlake, TX (SPO 17); Submitted a Notification Response form in Support of this item on April 11, 2011. Case No. Attachment D ZA11 -010 Page 3 Surrounding Property Owners Responses Mar 30 11 10:12a Oaniel Hodan 3174219404 p.1 Notification Response Form ZA11 -010 Meeting Date: April 7, 2011 at 6:30 PM H odan, Daniel M Etux Audrey C 205 W Chapel Downs Dr South lake Tx, 76092 30587H 1 5 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby in favor of opposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your position: ZEE Z nc' 7.-1 t r Signature: F ° ` Date: *`/ J Additional Signature: Date: -f �I Printed Name(s): qui) +4 E7-e- ( c. h f2ii Must be property rwner(s)whose name(s) are printed at top. Otherwise contact the Plan n g Department. One form per property. Phone Number (optional): ' �1 7 G 't LI f q (-' Case No. Attachment E ZA11 -010 Page 1 Notification Response Form ZA11 -010 Meeting Date: April 7, 2011 at 6:30 PM Morgan, Robert 420 W Chapel Downs Dr Southlake Tx, 76092 37303D 1 6 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Bein - of the property so noted above, are hereby in favor of opposed to undecided about (circle or underline onl ) the proposed Specific Use Permit referenced above. Space for comments regarding your position: I Signature: Additional Signature: Printed Narne(s): ___ Pj Must be properly omer(s) whose narne (s) are printed Phone [Number (optional): 6'd ZEb�_48b - 168 Case No. ZA11 -010 CW Date: '3-31' Date: Department. Onkf*rn per property. 99-) uebaoW pego�j d90 :b© 66 6£ J13 Attachment E Page 2 Notification Response Form ZA11 -010 Meeting Date: April 7, 2011 at 6:30 PM Wallace, Ronald B 102 Ascot Dr Southlake Tx, 76092 7087H 2 2 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START , ,OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby in g favor of opposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your position: /ul_ / �< r dl r!2/ �/'® /fir /ivy 'renal 10"e— L I Y6 Signature: Additional Signature: Date: Printed Name( 0 -6(- - life -1 (A e� Must be property owner(s) whose name(s) are printed at top. Otherwise contact the Planning Department. One form per property. Phone Number (optional): Case No. Attachment E ZA11 -010 Page 3 W z Date: P% - r` Apr 06 11 06:46p Paul Spiegelman 817 -442 -8946 Notification Response Form Meeting Date: April 7, 2011 at &30 PM Spiegelman, Paut & Teresa 545 W Highland St 5outhlake Tx, 76092 19103 e p,1 PLEASE PROVIDE COMPLETED FORME VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIG HEARING. Being the owner(s) of the properly so noted above, are hereby C i fav�ro f o pposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments. regarding your position: f' Signature. �.. Date: C6 Additional Signature: Date_ Printed Narne(s) : Bust be property owner(s) whose rrame(s) bre printed at top. OthervAS eonta a Planning Department. One farm per property. Phone Number (optional): Case No. Attachment E ZA11 -010 Page 4 APR -7 -2011 01:01P FROM: 70:98177488077 Notification Response Form ZA11 -010 Meeting Date: April 7, 2011 at 6:90 PM Dunn, Nina Louise 950 N White Cpl Blvd Southlake Tx, 78092 A 706 8B01. P.2 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE. THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby in favor of opposDto unde cided About (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your po Ition: .i �d Signature: rC Date: ,4 / - 4,7 .01a Additional Signature: Date: Printed Name(s Al) Al , 4V &),S le ./.sl/.•l/ Must be property owner(s) whose names) are printed at top. Otherwise contact the Planning Department. One fbrm per propetiy.. Phone Number (optional): P / 7 Ai� a t - : ;1, 6 5- !�? Case No. Attachment E ZA11 -010 Page 5 Notification Response Form ZA11 -010 Meeting Date: April 7, 2011 at 6:30 PM Paty, Barbara Ann 1000 N White Cpl Blvd Southlake Tx, 76092 A 706 8B01 C PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby C E favor of opposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your position: Signature: /°4 Date: Additional Signature: Date: Printed Name(s): rA - i Must be property owner(s) whose name(s) are printed at top. Otherwise contact the Planning Department. One form per property. Phone Number (optional): O boes n� Case No. ZA11 -010 Attachment E Page 6 APR -07 -2011 09:04 From:R 0 M P P 9725666120 To:9177400077 Notification Response Form ZAI1 -010 Meeting Gate: April 7, 2011 at 6:30 HM Turk, David F Etux Suzanne € 101 Belmont Place Cir Southlake Tx, 76192 7067H 2 12 P.1�1 PLEASE PROVIDE C OMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby in favor of apposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your position: io 7AD g 40 f T.'( Signature: Date: A B Additional Signature: Printed Name(s _ Must be properly owrrvr(s) whose Date: are printed at top. Otherwise contact the Planning Department One fonu per property. Phone Number (optional); _ Case No. Attachment E ZA11 -010 Page 7 Notification Response Form ZA1 -0'1.0 Meeting Date: April 7, 2011 at 6:30 PM McD onald, Beverly G 587 Shady Oaks Dr Southlake Tx, 76092 A 706 9F PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby in favor of opposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your position: Signature: Date: Y/I/f Additional Signature: Printed Name - ti � >d Must be property owner(%) whose narne(s) are.printed at !/ /11 ('l Date: contest the Planning Department. One forin per property. Phone Number (optional): t.? - ;-, 5 /,) -) - T ✓T'd LL088t7LLT8: Case No. ZA11 -010 : W o j j LtT : So t7002 91 - Jnf Attachment E Page 8 Notification Response Form Wl-aao IIt9l eting gate: Aprii 7, 2011 at £:30 pM Zerbe, Stephen J 8, Susan M 1011= Chapel Downs Dr Southlake Tx, 76092 7087H 2 32 PL PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVE Y i 13EFORE THE START OF THE SCHEDULED PUBLIC HEARING. s Being the owner(s) of the property so noted above, are hereby In �o, opp osed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. E Space for comments regarding your position: Case No. ZA11 -010 Signature: J � Additional Signature: _A I Date: Date: Printed Name(s): -F , Must be p Werty oTwx;r(s) whose oame(s) are printed at top Phone Number (optional): tact the Planning i3en3rtrnent. L?ne foam per EO'd 9 8 TZb ITS 3aH=E'M3H.i31S WA £0 =50 TT- PO-N.IV Attachment E Page 9 RESOLUTION NO. 11 -021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING FOR CISD RELAY FOR LIFE / RACHEL'S CHALLENGE LOCATED AT 800 & 900 WHITE CHAPEL BOULEVARD AND 801 SHADY OAKS DRIVE, SOUTHLAKE, TEXAS, BEING DESCRIBED AS LOT 1, BLOCK 1 & LOT 1, BLOCK 2 CARROLL ISD NO. 2 ADDITION AND LOT 1, BLOCK 1, CARROLL ISD NO. 1 ADDITION, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A ", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a mass gathering for CISD Relay for Life / Rachel's Challenge has been requested by a person or corporation having a proprietary interest in the property zoned as "NR -PUD" Non - Residential Planned Unit Development District and "CS" Community Service District; and, WHEREAS, in accordance with the requirements of Section 45.1 (36) of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering for CISD Relay for Life / Rachel's Challenge, on property within the City Of Southlake, Texas, located at 800 & 900 N. White Chapel Boulevard and 801 Shady Oaks Drive, Southlake, Texas, location being described as Lot 1, Block 1 & Lot 1, Block 2, Carroll ISD No. 2 Addition and Lot 1, Block 1, Carroll ISD No. 1 Addition, an addition to the City of Southlake, Tarrant County, Texas, more fully and completely described in Exhibit "A ", and Case No. Attachment F ZA11 -010 Page 1 as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: 1. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS 3 rd DAY OF MAY, 2011. CITY OF SOUTHLAKE ATTEST: Alicia Richardson City Secretary John Terrell, Mayor M Case No. Attachment F ZA11 -010 Page 2 EXHIBIT A Property within the City Of Southlake, Texas, located at 800 & 900 N. White Chapel Boulevard and 801 Shady Oaks Drive, Southlake, Texas, location being described as Lot 1, Block 1 & Lot 1, Block 2, Carroll ISD No. 2 Addition and Lot 1, Block 1, Carroll ISD No. 1 Addition, an addition to the City of Southlake, Tarrant County, Texas. Case No. Attachment F ZA11 -010 Page 3 EXHIBIT B RESERVED FOR APPROVED SITE PLAN Case No. Attachment F ZA11 -010 Page 4