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Item 5DCity of Southlake, Texas MEMORANDUM February 21, 2002 To: Billy Campbell, City Manager From: Pedram Farahnak, P.E., Director of Public Works Subject: Award of contract to Marpave, Inc. for the construction of the N. Peytonville Avenue Rehabilitation project from Raven Bend Court to Dove Street with a 12-inch water line and storm drainage improvements in Vista Trails subdivision. Action Requested: Award of contract to Marpave, Inc. for the construction of the N. Peytonville Avenue Rehabilitation project from Raven Bend Court to Dove Street with a 12-inch water line and storm drainage improvements in Vista Trails subdivision. Background Information: The City Council approved funds for the design and construction of this project in the FY 99/00 CIP. Construction plans and specifications were subsequently prepared by Birkhoff, Hendricks, and Conway, LLP and reviewed by staff for this project. This project includes rehabilitating the existing pavement and replacing the 6-inch water line with a 12-inch line as required by the Water Master Plan. This line will be directionally drilled in order to minimize disruption to trees and parkways. The Vista Trails storm drainage project involves installing an underground drainage system in the northeast corner of the Vista Trails subdivision to improve cross drainage in the area. Bids were received on February 6, 2002. Five bids were received, with Marpave, Inc. being the low bidder. The bids have been reviewed by Birkhoff, Hendricks, and Conway and city staff, and are tabulated as follows: Marpave, Inc. $1,013,312.62 Hall -Albert Construction Co.. $1,054,781.90 Sutton & Associates, Inc. $1,089,141.12 Wright Construction, Co., Inc. $1,092,579.29 S. L. Siber Company, Inc. $1,269,943.60 Financial Consideration Citizen Input/ Board Review: Alternatives: Supporting Documents: Staff Recommendation: Staff Contact: Funds for the construction are available as follows: Project Amount Recommend Use of Available FY 99-00 CIP General Fund for Peytonville & Vista Trails $ 937,330.00 $ 579,900.39 FY 99-00/00-01 CIP Water Impact Fee for 12" Water Line $ 490,000.00 $ 484,077.86 Total amount (incl. 5% contingency): $ 1,063,978.25 A spin meeting has been held for this project. The City Council may award or reject this bid. Project Map That the contract be awarded to Marpave, Inc. in the amount of $1,013,312.62. In addition, a 5% project contingency be authorized in the amount of $50,665.63, for a total amount requested of $1,063,978.25. Michael A. Hutchison, P.E., Senior Civil Engineer, Ext. 2361 Charlie Thomas, P.E., City Engineer, Ext. 2175 Vista Trails Drainage Improvement FLQRENGE RD 670 LF of storm sewer pipe LU J W B ND CH KNIGHT CT I E J ch J ch :E W BRIST Uy ENV WATTS CT CT O J 50 FLOR NC ELE M. R SCHOOL