Item 5A CITY OF SOUTHLAKE
EXECUTIVE SESSION
SECTION 551.071 CONSULTATION WITH ATTORNEY
The City Council may conduct a private consultation with its attorney when the City Council
seeks the advise of its attorney concerning any item on this agenda, about pending and
contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney
to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State
Board of Texas clearly conflicts with Chapter 551. This includes the following pending and /or
contemplated litigation subjects:
1. Hanson Aggregate Central, Inc., vs. City of Southlake. October 2000.
2. Marcus Taylor vs. City of Southlake and TRI DAL, LTD. March 2001.
3. City of Southlake vs. Timarron et.al. May 2001.
4. Oakmont Enterprises, Inc., vs. City of Southlake, and Sabre, Inc. January 2002.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or
value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of public officers, including the City Manager, City Secretary, City
Attorney, and city boards and commission members. A complete list of the city boards and
commissions is on file in the City Secretary's Office.
SECTION 551.076 DELIBERATION REGARDING SECURITY DEVICES
The City Council may deliberate the deployment, or specific occasions for implementation of
security personnel or devices.
SECTION 551.086 DELIBERATION REGARDING ECONOMIC DEVELOPMENT
NEGOTIATIONS
The City Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate the
offer of a financial or other incentive to a business prospect as described above.
City of Southlake
CITY COUNCIL MEETING
February 12, 2002
MINUTES
CITY COUNCIL PRESENT Mayor Rick Stacy, Mayor Pro Tern W. Ralph Evans, Deputy Mayor Pro
Tern Patsy DuPre; Councilmembers: Rex Potter, Keith Shankland, Greg Standerfer, and Tom Stephen.
STAFF PRESENT City Manager Billy Campbell, Assistant City Manager Shana Yelverton, Assistant
to the City Manager John Eaglen, Deputy Community Services Director Steve Polasek, Senior Parks
Planner Chris Carpenter, Finance Director Sharen Elam, Planning Director Bruce Payne, Planner Tara
Brooks, Senior Planner Dennis Killough, Senior Planner Ken Baker, Public Works Director Pedram
Farahnak, Senior Engineer Charlie Thomas, Assistant to the Public Works Director Valerie Bradley,
Senior Civil Engineer Michael Hutchison, Director of Public Safety Rick Black, Chief of Building
Services Malcolm Jackson, Police Chief Marlin Price, Director of Economic Development Greg Last,
Economic Development Specialist Betsy Boyett, City Attorney Debra Drayovitch, and Acting City
Secretary Kim Bush.
WORK SESSION The work session was called to order by Mayor Rick Stacy at 5:36 p.m.
REGULAR SESSION
Agenda Item No. 1, Call to order. The regular session was called to order by Mayor Rick Stacy at 6:18
p.m.
Agenda Item No. 2A, Executive Session: Mayor Rick Stacy announced that the City Council would be
going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation
with city attorney; Section 551.072, deliberation regarding real property; Section 551.074, deliberation
regarding personnel matters; Section 551.086, deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 6:18 p.m.
Agenda Item No. 213, Reconvene: City Council reconvened at 6:54 p.m. There was no action necessary
as a result of the Executive Session.
Agenda Item No. 3, Invocation. The invocation was presented by David Whitington, Christ Our King
Church.
Agenda Item No. 4, Reports
A. Mayor's Report:
• Mayor Stacy informed Council and the audience about upcoming meetings including SPIN
citywide meeting, February 20, to discuss the Remington assisted living facility and SPIN
citywide meeting, February 13, to discuss the Master Thoroughfare Plan. The Mayor also
announced that staff and volunteers from the Grapevine — Southlake Soccer association
worked at Bob Jones Park on landscaping improvements and volunteers from the
Southlake Baseball Association worked on making repairs at Bicentennial Park.
City Council Meeting Minutes, February 12, 2002 Page I of 5
• Ashley - Rachelle Head, SYAC Representative, announced the finalist for the Southlake
Youth of the Year award, which included: Stephanie Bula, Heather Cheung, Laura
Halley, Katie Lawrence, Lauren Mish, Laura Stanford, Mary Ellen Vales and Ashley
Young. Mayor Stacy presented a proclamation on behalf of the City Council to the
selected Youth of the Year Laura Stanford. Councilmember Keith Shankland, who served
as one of the Judges, praised the finalists on their outstanding achievements.
B. City Manager's Report: none
C. SPIN Report: Martin Schelling, SPIN #2 Representative, updated the City Council on recent
developments in his neighborhood including: Kirkwood Hollow Phase 3, Wingate Hills, and
Verizon. He also expressed his appreciation for the urban enhancements made at SH114 and
Dove Road.
D. Library Board Report: Marge Zielke informed the City Council that as of January 31, 13,500
materials have been checked out, 3,000 library cards have been issued, and numerous other
projects were well underway.
E. Committee Reports: none
F. Local Business Report: none
CONSENT AGENDA:
5A. Approval of the minutes of the City Council meeting held on January 22, 2002. Approved as
presented.
5B. Resolution No. 02 -007. Declaring the results of the February 2. 2002. Sbecial Election held to
determine whether to continue the Southlake Crime Control and Prevention District and sales tax
for fifteen years At the February 2, 2002 election, voters approved the continuation of the
Southlake Crime Control and Prevention District and sales tax for fifteen years by a vote of 473 in
favor to 105 against.
5C. Approve amendment to Crime Control and Prevention District FY2001 -02 Operating Budget to
include funding for professional services agreement. Staff recommended approving the
amendment to the CCPD operating budget in the amount of $19,500 for a consultant to research
and prepare a strategic plan for radio communications.
5D. Resolution No. 02 -005, Calling the General Election for May 4, 2002 The resolution calls for the
General Election to be held on Saturday, May 4, 2002. Council recommended that staff look into
having a joint election with CI SD.
5E. Authorize the Mayor to approve a Scope of Service Agreement with the Southlake Chamber of
Commerce for 2001 -2002 Staff recommended approval of the agreement in the amount of
$15,000 per year.
5F. Award Professional Services Agreement to Freese and Nichols for design of redundant (second
water line) water supply from the City of Fort Worth Staff recommend approval of the
City Council Meeting Minutes, February 12, 2002 Page 2 of 5
agreement for the design of a redundant water supply from the City of Fort Worth in the amount
of $425,000.
5G. Resolution No. 02 -009, Appointment to the Joint Utilization Committee to fill the unexpired term
of City Councilmember Patsy DuPre. Council agreed to appoint Councilmember Tom Stephen to
fill the unexpired term of Patsy DuPre.
10A. Award of bid to Dallas Desk, Inc., for furniture for West DPS facility Staff recommended award
of bid to Dallas Desk, Inc., in the amount of $31,801.07.
lOB. Request for a variance to Sign Ordinance No. 704 -A for Angelo & Vito's Pizzeria located at
2120 E. Southlake Boulevard, Suite D . The applicants Mitch Rosenberg and Fred French are
requesting a variance to allow a 23.5 square foot total sign area which is 4 square feet more than
allowed by ordinance.
Motion was made to approve consent agenda items 5A, 513, 5C, 5D, 5E, 5F, 5G, adding items 10A and
lOB as presented above.
Motion: DuPre
Second: Standerfer
Ayes: DuPre, Evans, Potter, Shankland, Stacy, Standerfer, Stephen
Nays: none
Approved: 7 -0
Agenda Item No. 6A. Public Forum.
Ken Horne 1215 Ashmore Ct., requested that City Council consider naming the Town Hall executive
conference room after former city secretary Sandra LeGrand.
There were no other comments during the Public Forum.
Agenda Item No. 7A. Ordinance No. 480 -386, 2n Reading (ZA01 -121) Rezoning and Concept Plan for
proposed Lots 1 and 2, Block A, Cornerstone Plaza, located on the southeast corner of East Southlake
Boulevard (F.M. 1709) and South Nolen Drive. Current Zoning: "S -P -2" Generalized Site Plan District
Regulations with "C -3" General Commercial District uses. Requested Zoning: "S -P -2" Generalized Site Plan
District Regulations with "C -3" General Commercial District uses. SPIN Neighborhood #7. PUBLIC
HEARING. Senior Planner Dennis Killough presented Ordinance No. 480 -386. He stated that the P &Z
Commission recommended approval at its January 3, 2002 meeting subject to the Concept Plan Review
No. 3, dated December 28, 2001, specifically granting driveway variances for stacking and spacing and
approving permitted use and development regulations as proposed except for articulation relief on the
south side of buildings A and Al. City Council recommended approval on lgt reading at its meeting on
January 22, 2002 subject to the P &Z Commission's recommendation. There have been no changes since
lgt reading. Project Manager Jorge Ramirez, 15601 Dallas Pkwy. #400, Addison, Texas, was present to
answer questions from the Council.
There were no comments from the audience during the Public Hearing.
Motion was made to approve second reading of Ordinance No. 480 -386, ZA 01 -121, as approved on first
reading January 22, 2002.
Motion: Standerfer
Second: DuPre
City Council Meeting Minutes, February 12, 2002 Page 3 of 5
Ayes: DuPre, Evans, Potter, Shankland, Stacy, Standerfer, Stephen
Nays: none
Approved: 7 -0
Agenda Item No. 7B. ZA01 -122, Site Plan for proposed Lot 1, Block & Cornerstone Plaza, located on the
southeast corner of East Southlake Boulevard (F.M. 1709) and South Nolen Drive. Current Zoning: "S -P -2"
Generalized Site Plan District Regulations with "C -3" General Commercial District uses. SPIN Neighborhood
#7. PUBLIC HEARING. Senior Planner Dennis Killough presented ZA 01 -122 Site Plan for Lot 1,
Block A, Cornerstone Plaza. The P &Z Commission recommended approval at its meeting on January 3,
2002 subject to Site Plan Review Summary No. 3, dated December 28, 2001, allowing the variance for
horizontal articulation on the north elevation of buildings A and Al, granting a variance for horizontal
articulation of the east elevation of building A with a color change or other schematic change being made
to the facade and allowing a variance to the horizontal articulation of the east portion of the south
elevation of building A starting at the west service bay. Accepting applicant's commitment to soften the
west side of building B and increase the landscaping or berming on the west side of building B. Mr.
Killough stated that it appears the applicant has complied with the recommendations of the P &Z
Commission. Staff recommends approval subject to the Site Plan Review No. 5, dated February 8, 2002.
Project Manager Jorge Ramirez, 15601 Dallas Pkwy. #400, Addison, Texas, was present to answer
questions from the Council.
There were no comments from the audience during the Public Hearing.
Motion was made to approve ZA01 -122, subject to Site Plan Review No. 5, dated February 8, 2002.
Motion: Standerfer
Second: Potter
Ayes: DuPre, Evans, Potter, Shankland, Stacy, Standerfer, Stephen
Nays: none
Approved: 7 -0
Agenda Item No. 8A. (There were no items for consideration on this a e nda.)
Agenda Item No. 9A Resolution No. 02 -008, Requesting that the State of Texas Department of
Transportation (TxDOT) provide the dedication of funds to design, engineer, and construct a direct
connection (over) across S.H. 114 from the westbound S.H. 114 frontage road to F.M. 1709 to
replace the Wall Street bridge that is proposed to be permanently removed when the main lanes of S.H.
114 are reconstructed As discussed during the work session, staff recommended that no action be taken
at this time, but asked instead for input from the Council. Director of Planning Bruce Payne explained to
City Council that Lee Engineering was contracted to review and provide alternatives to TxDOT's current
design plan at S.H 114 and the Wall Street bridge. Lee Engineering provided three alternatives including:
Alternative #1 — a one -way west bound bridge; Alternative #2 — a direct connection — flyover; and
Alternative #3 — a one way (westbound) bridge with Park Boulevard Bridge (two bridges). Council
agreed that the preferred alternative was #2 and recommended that staff proceed with discussions with
the City of Grapevine and Metroport Cities Partnership and bring the resolution back to City Council for
consideration.
Agenda Item No. 11A. Parks Master Plan Project Update Report Parks Senior Planner Chris Carpenter
presented to the City Council an update on the current status of the parks system and planned
improvements.
Agenda Item No. 12. Adjournment
City Council Meeting Minutes, February 12, 2002 Page 4 of 5
Prior to adjournment, Mayor Stacy announced the resignation of Councilmember Patsy DuPre. Ms.
DuPre is resigning because of her husband's job relocation out of the state. Mayor Stacy presented two
plaques on behalf of the City Council to Ms. DuPre for her outstanding services to the community as a
Councilmember and as a member of the Joint Use Committee.
There being no further business to discuss the meeting was adjourned at 7:30 p.m.
ATTEST:
Mayor Rick Stacy
Kim Bush, Acting City Secretary
City Council Meeting Minutes, February 12, 2002 Page 5 of 5