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Item 5ACity of Southlake CITY COUNCIL MEETING January 22, 2002 MINUTES CITY COUNCIL PRESENT Mayor Rick Stacy, Mayor Pro Tern W. Ralph Evans, Deputy Mayor Pro Tern Patsy DuPre; Councilmembers: Rex Potter, Keith Shankland, Greg Standerfer, and Tom Stephen. STAFF PRESENT City Manager Billy Campbell, Assistant City Manager Shana Yelverton, Assistant to the City Manager John Eaglen, Community Services Director Kevin Hugman, Senior Parks Planner Chris Carpenter, Finance Director Sharen Elam, Planning Director Bruce Payne, Senior Planner Dennis Killough, Public Works Director Pedram Farahnak, Senior Engineer Charlie Thomas, Assistant to the Public Works Director Valerie Bradley, Senior Civil Engineer Michael Hutchison, Director of Public Safety Rick Black, Chief of Building Services Malcolm Jackson, Police Chief Marlin Price, Director of Economic Development Greg Last, Economic Development Specialist Betsy Boyett, City Attorney Debra Drayovitch, Secretary Lori Farwell, and Acting City Secretary Kim Bush. WORK SESSION The work session was called to order by Mayor Rick Stacy at 5:33 p.m. REGULAR SESSION Agenda Item No. 1, Call to order. The regular session was called to order by Mayor Rick Stacy at 6:16 p.m. Agenda Item No. 2A, Executive Session: Mayor Rick Stacy announced that the City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with city attorney; Section 551.072, deliberation regarding real property; Section 551.074, deliberation regarding personnel matters; Section 551.086, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:16 p.m. Agenda Item No. 2B, Reconvene: City Council reconvened at 7:08 p.m. There was no action necessary as a result of the Executive Session. Agenda Item No. 3, Invocation. The invocation was presented by Scott Berry, Pastor of Carroll Road Baptist Church. Agenda Item No. 4, A. Mayor's Report: • Mayor Pro Tern Ralph Evans presented to the Council soy sauce that was manufactured in our Sister City - Toyoma Japan. • Martin Schelling, President of Southlake Crime Control and Prevention District, spoke about the upcoming Crime Control continuation election. • Mayor Stacy informed Council and the audience about upcoming meetings. B. City Manager's Report: none UNOFFICIAL City Council Meeting Minutes, January 22, 2002 Page 1 (?1'5 C. SPIN Report: SPIN Executive Committee Chair Andrea Brankin briefed the Council on an upcoming SPIN #1 meeting that will address neighborhood sewer issues, Aqua Source water issues, and lighting of fields at Bob Jones Park. D. Parks and Recreation Board Report: Board member Frank Cornish briefed the Council on recent Board actions: (1) reappointment of officers, and (2) recommendation to approve a professional service agreement for the redesign of the Southlake Softball Complex. E. Committee Reports: none F. Local Business Report: Economic Development Director Greg Last introduced Brandi Beakley, Director of Marketing, and Jody Price, Manager of Genghis Grill. Ms. Beakley made a brief presentation and informed the Council that the Southlake store has been their top performing store. Consent Agenda Items: 5A. Approval of the minutes of the City Council meeting held on January 7, 2002. Approved as presented. 5B. Resolution No. 02 -002, City Council Appointment of the Chair for the Tax Increment Reinvestment Zone Number One Board of Directors for 2002. During the TIRZ board meeting, it was recommended that Mayor Stacy be appointed Chair and Rob Glover be appointed Vice - Chair for a term of one year. City Council members agreed. 5C. Award of bid to American Landscape Svstems for landscabe maintenance of Town Sauare bublic areas. Staff recommended award of bid to American Landscape Systems in the amount of $29,250. 5D. Revision to Park Use Policy to define hours of operation for City parks. Staff recommends establishing the hours of individual parks through signage and revision in the Park Use Policy rather than amending the City Code of Ordinances. 5E. Allnroval of brofessional services contract with Shrickel_ Rollins and Associates for the redesign of the Southlake Softball Complex. Staff recommends a professional services contract with Shrickel, Rollins, and Associates for the redesign of the Southlake Softball Complex including 4 fields with a contract cost not to exceed $26,400. Contract was approved by SPDC at its meeting earlier tonight. 5F. ZA01 -129. Plat Revision for Lots 2R1. 2R2_ and 2R3_ Block A. Graham -White Addition. bein 3.629 acres, located at 225 Pine Street. Current Zoning is SF-IA, Single Family Residential District. The purpose of the request is to subdivide one lot into two. Staff recommends approval of the request subject to the P &Z Commission's recommendation on Jan. 3, 2002 to approve subject to Plat Review Summary No. 2, dated Dec. 20, 2001. 9A. Resolution No. 02 -003, Supporting a request from Trophy Club and Denton County that TxDOT expedite its plan for the widening of S.H. 114 from Interstate 35W to Highway 287. Approved as presented. UNOFFICIAL City Council Meeting Minutes, January 22, 2002 Page 2 of 5 10A. Variance to the Lighting Ordinance No. 693 -B for parking lot lighting located at the 114 Kimball Square Retail Office Complex, 2354 -2368 E. SH 114. Applicant Dan Matise was present to answer questions. Chief of Building Services Malcolm Jackson stated that staff believes the intent of the ordinance was met and recommends approval of the requested variance to allow for the use of white metal halide lighting at the center. Motion was made to approve consent agenda items #5A, 5B, 5C, 5D, 5E, 5F, and adding items 9A and l0A as presented above. Motion: Stephen Second: Evans Ayes: Dupre, Evans, Potter, Shankland, Stacy, Standerfer, Stephen Nays: none Approved: 7 -0 Agenda Item No. 6A. Public Forum. Carolyn Morris applauded the City on their outstanding Department of Public Safety and presented to DPS a Fireman and Policeman's Prayer. She also encouraged everyone to vote in favor of continuing the Crime Control and Prevention District. Auenda Item No. 7A. Ordinance No. 822. 2 nd Readiniz_ an ordinance creating the leual bresumbtion that the registered owner of a vehicle is the operator for burboses of enforcement of barking and other traffic related ordinances in the City. Public Hearing Police Chief Marlin Price explained the amendment to the Transportation Code to allow municipalities to create in their Municipal Codes a presumption that the registered owner is the operator for the purposes of prosecution. There were no comments from the audience during the Public Hearing. Motion was made to approve 2 nd reading of Ordinance No. 822 as presented. Motion: Potter Second: Shankland Ayes: Dupre, Evans, Potter, Shankland, Stacy, Standerfer, Stephen Nays: none Approved: 7 -0 Agenda Item No. 7B. Ordinance No. 823, 2 nd Reading, abandoning a portion of the North Carroll Avenue right -of -way. City Engineer Charlie Thomas explained that this action will complete the abandonment and quitclaim of N. Carroll Avenue right -of -way as a result of the realignment of North and South Carroll Avenue at FM1709. There were no comments from the audience during the Public Hearing. Motion was made to approve 2 nd reading of Ordinance No. 823 as presented. Motion: Stephen Second: Standerfer Ayes: DuPre, Evans, Potter, Shankland, Stacy, Standerfer, Stephen Nays: none Approved: 7 -0 UNOFFICIAL City Council Meeting Minutes, January 22, 2002 Page 3 of 5 Agenda Item No. 8A. Ordinance No. 480 -386, 1" Reading (ZA01 -121), Rezoning and Concept Plan for proposed Lots 1 and 2, Block A, Cornerstone Plaza, located on the southeast corner of East Southlake Boulevard (FM 1709) and South Nolen Drive. Current Zoning is SP2, Generalized Site Plan District Regulations with C -3 General Commercial District uses. Requested zoning is S -P -2 Generalized Site Plan District Regulations with C -3 General Commercial District uses. Senior Planner Dennis Killough explained the primary changes to the approved plan including: a net increase in commercial retail floor area by approximately 7,000 square feet; a 1% increase in the overall permitted impervious coverage from 76% to 77 %; and drive changes including: adding drive Al accessing South Nolen Drive, decreased stacking on drive A from 75 feet to 55 feet, and moving drive B 7 feet west to align with drive across FM1709 with decreased stacking from 100 feet to 90 feet. The P &Z Commission recommended approval at its January 3, 2002 meeting subject to Concept Plan Review No. 3, dated December 28, 2001, specifically granting driveway variances for stacking and spacing and approving permitted use and development regulations as proposed except for articulation relief on the south side of buildings A and A -1. Mr. Killough explained that since the P &Z meeting, the applicant has removed the request for relief of the articulation requirements. George Ramirez, project manager for the applicant, was present to answer questions from the Council. Motion was made to approve 1s Reading of Ordinance No. 480 -386, ZA01 -121, subject to the Planning and Zoning Commission's recommendation at its meeting on January 3, 2002. Motion: Standerfer Second: Shankland Ayes: Dupre, Evans, Potter, Shankland, Stacy, Standerfer, Stephen Nays: none Approved: 7 -0 Agenda Item No. 7B. ZA01 -122, Site Plan for proposed Lot 1, Block A, Cornerstone Plaza. This item was tabled by staff to the February 12, 2002 City Council meeting as noted on the posted agenda. Auenda Item No. IOB. Election iudue's reauest for additional compensation for clerks_ alternate election judge, and election judge. As discussed during the work session, election judge Karen Cienke requested additional compensation for election workers to be effective with the February 2 special election. Because this election is already in progress and not expected to be a high volume election, City Council agreed to table this item until the next regular election in May. Motion was made to table the request for additional compensation for clerks, alternate election judge and election judge and reconsider the request at the 2n meeting in February. Motion: Standerfer Second: Dupre Ayes: Dupre, Evans, Potter, Shankland, Stacy, Standerfer, Stephen Nays: none Approved: 7 -0 Agenda Item No. 11A. FY2001 -02 to FY2005 -06 Capital Improvements Program. As discussed during the work session, this item is a follow -up to the Council approval of the FY 2001 -02 CIP Budget on Sept. 18, 2001. Finance Director Sharen Elam presented the Fiscal 2002 Capital Improvement Program financial estimates dated January 22, 2002. Planning Director Bruce Payne explained that a Technical Review Committee, made up of staff members, was formed to rank the capital improvement projects for a 5 -year plan. The plan identifies the funding source for each project. No projects for the Crime Control UNOFFICIAL City Council Meeting Minutes, January 22, 2002 Page 4 of 5 and Prevention District were included in the CIP pending outcome of the continuation election to be held on February 2, 2002. Staff was instructed to proceed with the plan and if Council had any questions or concerns they would contact staff. Agenda Item No. 12. Adjournment. There being no further business to discuss the meeting was adjourned at 8:10 p.m. ATTEST: Mayor Rick Stacy Kim Bush, Acting City Secretary UNOFFICIAL City Council Meeting Minutes, January 22, 2002 Page 5 of 5