Item 5ACity of Southlake
CITY COUNCIL MEETING
January 22, 2002
MINUTES
CITY COUNCIL PRESENT Mayor Rick Stacy, Mayor Pro Tern W. Ralph Evans, Deputy Mayor Pro
Tern Patsy DuPre; Councilmembers: Rex Potter, Keith Shankland, Greg Standerfer, and Tom Stephen.
STAFF PRESENT City Manager Billy Campbell, Assistant City Manager Shana Yelverton, Assistant
to the City Manager John Eaglen, Community Services Director Kevin Hugman, Senior Parks Planner
Chris Carpenter, Finance Director Sharen Elam, Planning Director Bruce Payne, Senior Planner Dennis
Killough, Public Works Director Pedram Farahnak, Senior Engineer Charlie Thomas, Assistant to the
Public Works Director Valerie Bradley, Senior Civil Engineer Michael Hutchison, Director of Public
Safety Rick Black, Chief of Building Services Malcolm Jackson, Police Chief Marlin Price, Director of
Economic Development Greg Last, Economic Development Specialist Betsy Boyett, City Attorney
Debra Drayovitch, Secretary Lori Farwell, and Acting City Secretary Kim Bush.
WORK SESSION The work session was called to order by Mayor Rick Stacy at 5:33 p.m.
REGULAR SESSION
Agenda Item No. 1, Call to order. The regular session was called to order by Mayor Rick Stacy at 6:16
p.m.
Agenda Item No. 2A, Executive Session: Mayor Rick Stacy announced that the City Council would be
going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation
with city attorney; Section 551.072, deliberation regarding real property; Section 551.074, deliberation
regarding personnel matters; Section 551.086, deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 6:16 p.m.
Agenda Item No. 2B, Reconvene: City Council reconvened at 7:08 p.m. There was no action necessary
as a result of the Executive Session.
Agenda Item No. 3, Invocation. The invocation was presented by Scott Berry, Pastor of Carroll Road
Baptist Church.
Agenda Item No. 4,
A. Mayor's Report:
• Mayor Pro Tern Ralph Evans presented to the Council soy sauce that was manufactured in
our Sister City - Toyoma Japan.
• Martin Schelling, President of Southlake Crime Control and Prevention District, spoke
about the upcoming Crime Control continuation election.
• Mayor Stacy informed Council and the audience about upcoming meetings.
B. City Manager's Report: none
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C. SPIN Report: SPIN Executive Committee Chair Andrea Brankin briefed the Council on an
upcoming SPIN #1 meeting that will address neighborhood sewer issues, Aqua Source water
issues, and lighting of fields at Bob Jones Park.
D. Parks and Recreation Board Report: Board member Frank Cornish briefed the Council on
recent Board actions: (1) reappointment of officers, and (2) recommendation to approve a
professional service agreement for the redesign of the Southlake Softball Complex.
E. Committee Reports: none
F. Local Business Report: Economic Development Director Greg Last introduced Brandi
Beakley, Director of Marketing, and Jody Price, Manager of Genghis Grill. Ms. Beakley
made a brief presentation and informed the Council that the Southlake store has been their
top performing store.
Consent Agenda Items:
5A. Approval of the minutes of the City Council meeting held on January 7, 2002. Approved as
presented.
5B. Resolution No. 02 -002, City Council Appointment of the Chair for the Tax Increment
Reinvestment Zone Number One Board of Directors for 2002. During the TIRZ board meeting,
it was recommended that Mayor Stacy be appointed Chair and Rob Glover be appointed Vice -
Chair for a term of one year. City Council members agreed.
5C. Award of bid to American Landscape Svstems for landscabe maintenance of Town Sauare bublic
areas. Staff recommended award of bid to American Landscape Systems in the amount of
$29,250.
5D. Revision to Park Use Policy to define hours of operation for City parks. Staff recommends
establishing the hours of individual parks through signage and revision in the Park Use Policy
rather than amending the City Code of Ordinances.
5E. Allnroval of brofessional services contract with Shrickel_ Rollins and Associates for the redesign
of the Southlake Softball Complex. Staff recommends a professional services contract with
Shrickel, Rollins, and Associates for the redesign of the Southlake Softball Complex including 4
fields with a contract cost not to exceed $26,400. Contract was approved by SPDC at its meeting
earlier tonight.
5F. ZA01 -129. Plat Revision for Lots 2R1. 2R2_ and 2R3_ Block A. Graham -White Addition. bein
3.629 acres, located at 225 Pine Street. Current Zoning is SF-IA, Single Family Residential
District. The purpose of the request is to subdivide one lot into two. Staff recommends approval
of the request subject to the P &Z Commission's recommendation on Jan. 3, 2002 to approve
subject to Plat Review Summary No. 2, dated Dec. 20, 2001.
9A. Resolution No. 02 -003, Supporting a request from Trophy Club and Denton County that TxDOT
expedite its plan for the widening of S.H. 114 from Interstate 35W to Highway 287. Approved as
presented.
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10A. Variance to the Lighting Ordinance No. 693 -B for parking lot lighting located at the 114 Kimball
Square Retail Office Complex, 2354 -2368 E. SH 114. Applicant Dan Matise was present to
answer questions. Chief of Building Services Malcolm Jackson stated that staff believes the intent
of the ordinance was met and recommends approval of the requested variance to allow for the use
of white metal halide lighting at the center.
Motion was made to approve consent agenda items #5A, 5B, 5C, 5D, 5E, 5F, and adding items 9A and
l0A as presented above.
Motion:
Stephen
Second:
Evans
Ayes:
Dupre, Evans, Potter, Shankland, Stacy, Standerfer, Stephen
Nays:
none
Approved:
7 -0
Agenda Item No. 6A. Public Forum.
Carolyn Morris applauded the City on their outstanding Department of Public Safety and presented to
DPS a Fireman and Policeman's Prayer. She also encouraged everyone to vote in favor of continuing the
Crime Control and Prevention District.
Auenda Item No. 7A. Ordinance No. 822. 2 nd Readiniz_ an ordinance creating the leual bresumbtion that
the registered owner of a vehicle is the operator for burboses of enforcement of barking and other traffic
related ordinances in the City. Public Hearing Police Chief Marlin Price explained the amendment to the
Transportation Code to allow municipalities to create in their Municipal Codes a presumption that the
registered owner is the operator for the purposes of prosecution.
There were no comments from the audience during the Public Hearing.
Motion was made to approve 2 nd reading of Ordinance No. 822 as presented.
Motion:
Potter
Second:
Shankland
Ayes:
Dupre, Evans, Potter, Shankland, Stacy, Standerfer, Stephen
Nays:
none
Approved:
7 -0
Agenda Item No. 7B. Ordinance No. 823, 2 nd Reading, abandoning a portion of the North Carroll
Avenue right -of -way. City Engineer Charlie Thomas explained that this action will complete the
abandonment and quitclaim of N. Carroll Avenue right -of -way as a result of the realignment of North and
South Carroll Avenue at FM1709.
There were no comments from the audience during the Public Hearing.
Motion was made to approve 2 nd reading of Ordinance No. 823 as presented.
Motion:
Stephen
Second:
Standerfer
Ayes:
DuPre, Evans, Potter, Shankland, Stacy, Standerfer, Stephen
Nays:
none
Approved:
7 -0
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Agenda Item No. 8A. Ordinance No. 480 -386, 1" Reading (ZA01 -121), Rezoning and Concept Plan for
proposed Lots 1 and 2, Block A, Cornerstone Plaza, located on the southeast corner of East Southlake
Boulevard (FM 1709) and South Nolen Drive. Current Zoning is SP2, Generalized Site Plan District
Regulations with C -3 General Commercial District uses. Requested zoning is S -P -2 Generalized Site
Plan District Regulations with C -3 General Commercial District uses. Senior Planner Dennis Killough
explained the primary changes to the approved plan including: a net increase in commercial retail floor
area by approximately 7,000 square feet; a 1% increase in the overall permitted impervious coverage
from 76% to 77 %; and drive changes including: adding drive Al accessing South Nolen Drive, decreased
stacking on drive A from 75 feet to 55 feet, and moving drive B 7 feet west to align with drive across
FM1709 with decreased stacking from 100 feet to 90 feet.
The P &Z Commission recommended approval at its January 3, 2002 meeting subject to Concept Plan
Review No. 3, dated December 28, 2001, specifically granting driveway variances for stacking and
spacing and approving permitted use and development regulations as proposed except for articulation
relief on the south side of buildings A and A -1. Mr. Killough explained that since the P &Z meeting, the
applicant has removed the request for relief of the articulation requirements.
George Ramirez, project manager for the applicant, was present to answer questions from the Council.
Motion was made to approve 1s Reading of Ordinance No. 480 -386, ZA01 -121, subject to the Planning
and Zoning Commission's recommendation at its meeting on January 3, 2002.
Motion:
Standerfer
Second:
Shankland
Ayes:
Dupre, Evans, Potter, Shankland, Stacy, Standerfer, Stephen
Nays:
none
Approved:
7 -0
Agenda Item No. 7B. ZA01 -122, Site Plan for proposed Lot 1, Block A, Cornerstone Plaza. This item
was tabled by staff to the February 12, 2002 City Council meeting as noted on the posted agenda.
Auenda Item No. IOB. Election iudue's reauest for additional compensation for clerks_ alternate election
judge, and election judge. As discussed during the work session, election judge Karen Cienke requested
additional compensation for election workers to be effective with the February 2 special election. Because
this election is already in progress and not expected to be a high volume election, City Council agreed to
table this item until the next regular election in May.
Motion was made to table the request for additional compensation for clerks, alternate election judge and
election judge and reconsider the request at the 2n meeting in February.
Motion:
Standerfer
Second:
Dupre
Ayes:
Dupre, Evans, Potter, Shankland, Stacy, Standerfer, Stephen
Nays:
none
Approved:
7 -0
Agenda Item No. 11A. FY2001 -02 to FY2005 -06 Capital Improvements Program. As discussed during
the work session, this item is a follow -up to the Council approval of the FY 2001 -02 CIP Budget on
Sept. 18, 2001. Finance Director Sharen Elam presented the Fiscal 2002 Capital Improvement Program
financial estimates dated January 22, 2002. Planning Director Bruce Payne explained that a Technical
Review Committee, made up of staff members, was formed to rank the capital improvement projects for
a 5 -year plan. The plan identifies the funding source for each project. No projects for the Crime Control
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and Prevention District were included in the CIP pending outcome of the continuation election to be held
on February 2, 2002. Staff was instructed to proceed with the plan and if Council had any questions or
concerns they would contact staff.
Agenda Item No. 12. Adjournment. There being no further business to discuss the meeting was
adjourned at 8:10 p.m.
ATTEST:
Mayor Rick Stacy
Kim Bush, Acting City Secretary
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