Item 4BCity of Southlake, Texas
MEMORANDUM
February 8, 2002
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting for
February 12, 2002.
Agenda Item No. 4A, Mayor's Report. The Mayor's report will include a presentation of a
proclamation to Laura Stanford the Southlake Youth of the Year. In case you didn't see the write up in
the newspaper, I have attached a copy to my memo.
Agenda Item No. 5A. Approval of the minutes of the City Council meeting held on January 22, 2002.
If you have any changes to the minutes, please discuss these at the work session or notify Kim Bush
prior to the meeting. She will bring the amended minutes to the meeting for your consideration
Agenda Item No. 5B. Resolution No. 02 -007, declaring the results of the February 2, 2002, Special
Election held to determine whether to continue the Southlake Crime Control and Prevention District
and sales tax for fifteen years. The Crime Control Board canvassed the votes of the election at its
meeting on Feb. 5. City Council's responsibility is to declare the results of the election as required by
the Tax Code. If you have any questions, contact Shana Yelverton.
Agenda Item No. 5C. Approve amendment to Crime Control and Prevention District FY2001 -02
Operating Budget to include funding for professional services agreement. The budget procedure
adopted for the Southlake Crime Control and Prevention District requires Board and Council approval
to amend the budget after the beginning of the fiscal year. At its February 5 meeting, the Board
unanimously approved an amendment of $19,500 to fund a professional service agreement with Trott
Communications for the development of a radio master plan. We now need Council approval for the
funding. The contract will be coming to you as soon as negotiations are complete.
Note that the funds are available for this amendment, since last year's sales tax collections exceeded
projections.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 12, 2002
Page 2 of 10
If you have questions about the budget, please contact Sharen Elam. Questions about our need for a
radio plan should be directed to Rick Black.
Agenda Item No. 5D. Resolution No. 02 -005_ Calling the General Election for Mav 4. 2002. Election
Administrator Sandra LeGrand has prepared the resolution in your packet. I asked Sandy to provide
only wording in the resolution necessary to call the election at this time. Setting early voting
dates /time and naming election judges can be done at a later date. If you have any questions, please
contact me.
Agenda Item No. 5E. Authorize the mayor to approve a Scope of Service Agreement with the
Southlake Chamber of Commerce for 2001 -2002. Recall that the adopted budget approved $15,000
towards a services agreement with the Southlake Chamber of Commerce. This is unchanged from prior
year. Included in the packet is basically an identical contract to that used in prior years.
Agenda Item No. 5F. Award Professional Services Agreement to Freese and Nichols for design of
redundant (second water line) water supply from the City of Fort Worth The FY2001 -02 Capital
Improvement Program provides funding for professional services for design of a 42" and 30"
transmission line to transport treated water from the City of Fort Worth Caylor Tank to the City of
Southlake pump station No. 1.
Southlake currently receives its treated water through a water purchase contract with the City of Fort
Worth. The treated water is delivered to the City of Fort Worth Beach Street pump station
approximately 3 miles west of the City of Southlake. This treated water is transported to the City of
Southlake and Keller via a single 36" transmission line constructed in 1984. Due to Southlake's high
growth, this transmission line is approaching its top capacity. The redundant water supply line will
expand the current water delivery capability to 30,000 gallons per day. The engineering phase of the
project will take 180 calendar days.
The total cost for design, construction plan preparation, bid proposal and limited construction phase
consultation is $425,000. The Finance Department has confirmed funds availability. Contact Pedram
Farahnak if there are any questions.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 12, 2002
Page 3 of 10
Agenda Item No. 5G. Resolution No. 02 -009, Appointment to the Joint Utilization Committee to fill
the unexpired term of City Councilmember Patsy DuPre. This item is on your agenda in order to name
another Councilmember to the Joint Utilization Committee to replace Councilmember Patsy DuPre
who as you know, will be moving from Southlake to Virginia. Councilmember Greg Standerfer is the
other Councilmember on the JUC. Please contact them with any questions you may have.
Agenda Item No. 7A. Ordinance No. 480 -386, 2 " Reading (ZA01 -121) Rezoning and Concept Plan
for proposed Lots 1 and 2, Block A, Cornerstone Plaza. This property is located on the southeast
corner of East Southlake Boulevard (FM 1709) and South Nolen Drive. The purpose for the rezoning
and revised plan is to add approximately 7,000 square feet of retail commercial floor space to the site.
The primary changes to the approved plan are as follows:
• A net increase in commercial retail floor area by approximately 7,000 square feet. This is the
result of a decrease in restaurant space from approximately 21,000 square feet to 7,000 square
feet and an increase in retail space from 51,000 square feet to 72,000 square feet.
• A 1% increase in the overall permitted impervious coverage from 76% to 77% (max. increase
of ± 4,200 square feet)
Driveways changes:
• Added Drive "Al" accessing S. Nolen Drive.
• Decreased the stacking on Drive "A" from 75' to 55' (100' required).
• Drive "B" moved 7' west to align with drive across FM1709 and decreased the stacking from
100' to 90'.
Although the changes in the driveways are minimal from the approved plan, re- approval of the
variances is needed.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 12, 2002
Page 4 of 10
The applicant had requested relief of articulation requirements on the facades facing south as part of
the proposed regulations. They have removed this request.
The Planning and Zoning Commission recommended approval (5 -1) subject to review, specifically
granting driveway variances for stacking and spacing and approving permitted use and development
regulations as proposed except for articulation relief on the south side of buildings `A' and `A -1', on
January 3, 2002. Commissioner Muller dissented. It appeared her concerns were with the additional
driveway onto S. Nolen Drive (Drive "A -1 ") that is primarily intended for a truck service entrance and
the lack of a sidewalk being required. Neither the Master Pathways Plan nor Sidewalk Ordinance
requires a trail or sidewalk in this location. The City Council approved 1 st reading (7 -0) subject to
Planning and Zoning Commission's recommendations on January 22, 2002. There have been no
changes to this plan since the first reading of this item. If you have any questions regarding this item,
please contact Bruce Payne.
Agenda Item No. 7B. ZA01 -122, Site Plan for proposed Lot 1, Block A, Cornerstone Plaza. This is the
site plan for the first phase of construction for the previous item, Cornerstone Plaza. Building `A' is
intended to house Ultimate Electronics as the anchor tenant.
The plan that was presented to the P & Z had some facades of Building `A' and 'Al' out of
compliance with articulation requirements. Building `B' complied with articulation, but had a very
plain rear building facade facing Nolen Drive. The P & Z recommended changes in the non - complying
facades of Building `A' and 'Al' and recommended dressing up or softening the rear of Building `B'
adjacent to Nolen Drive.
The Commission recommended approval (6 -0) on January 3, 2002 subject to review, allowing the
variance for horizontal articulation on the north elevation of buildings `A' and `A -1', granting a
variance for horizontal articulation of the east elevation of building `A' with a color change or other
schematic change being made to the facade and allowing a variance to the horizontal articulation of the
east portion of the south elevation of building `A' starting at the west service bay. Accepting the
applicant's commitment to soften the west side of building `B' and increase the landscaping or
berming on the west side of building `B'.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 12, 2002
Page 5 of 10
Although there are still minor articulation violations on Building `A' and 'Al' that will need a
variance, the applicant has complied with the P & Z recommendation. Windows with awnings and
landscape have been added to the west side of Building `B', facing Nolen Drive, to provide more of a
`store front' appearance. If you have any questions regarding this item, please contact Bruce Payne
(ext. 2036).
Agenda Item No. 9A. Resolution No. 02 -008, Requesting that the State of Texas Department of
Transportation (TxDOT) provide the dedication of funds to design, engineer, and construct a direct
connection (flyover) across SH 114 from the westbound SH 114 frontage road to FM 1709 to replace
the Wall Street bridge that is proposed to be permanently removed when the main lanes of SH 114 are
reconstructed. The Texas Transportation Commission has agreed to provide $524 million in funding
to improve SH 114 and SH 121 through Grapevine and Southlake. The road improvements are
expected to improve the flow of traffic near the north end of the Dallas /Fort Worth International
Airport to SH 114 in Southlake. The area where SH 114, SH 121, Interstate 635 and F.M. 2499
converge and create a traffic bottle neck is referred to as the `fitn"el. " Hence, the project is referred to
as the `fisnnel project." Construction on this project is not expected to begin until 2005 at the earliest.
According to TXDOT, the `fimnel project" in the Southlake vicinity will consist o£ 1) widening SH
114 to allow the construction new outside lanes in both the east and west bound directions; and 2)
constructing a four (4) lane median containing an "express lane" in both directions along about a three
(3) mile portion of SH -114 from a point near the Baylor Hospital to the DFW airport. As a result of
this project, the existing Wall Street Bridge that connects the westbound SH 114 frontage /Wall
Street/Park Boulevard to FM 1709 will be removed when the main lanes of SH 114 are reconstructed.
An alternative connection (Northwest Highway bridge) from Northwest Highway in Grapevine to
Gateway Boulevard in Southlake will be constructed prior to the removal of the Wall Street bridge.
The current TxDOT design plans which call for the removal of the Wall Street bridge does benefit the
City of Grapevine by limiting through traffic on Wall Street. However, the removal of the Wall Street
bridge results in a number of disadvantages for the City of Southlake. The disadvantages of the current
TxDOT design are as follows.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 12, 2002
Page 6 of 10
• Direct access between westbound SH 114 frontage road and FM 1709 is removed resulting in
reduced west bound traffic volumes along the E. Southlake Boulevard commercial corridor;
• May require future ROW acquisition along Gateway Boulevard for future realignment of FM
1709 to allow improved access to the Northwest Highway bridge. This would likely impact
some of the existing buildings in the Gateway Plaza shopping center; and
• High traffic volumes and turning movements at the Kimball Avenue and Northwest Highway
interchanges
As a result of the potential negative impact that the removal of the Wall Street bridge may have on the
City of Southlake, the Planning and Public Works Departments contracted with Lee Engineering and
requested that they develop three (3) design alternatives. The consultant was instructed to develop
designs alternatives that 1) allowed continued direct access from to FM 1709 from the westbound SH
114 frontage road; and 2) would alleviate some of the traffic demands on the Kimball Avenue and
Northwest Highway interchanges.
Staff recommends that City Council adopt Resolution 02 -008 which requests TxDOT provide the
dedication of fiinds to design, engineer and construct a direct connection (Alternative 42- Attachment
D) between the westbound SH 114 frontage road and FM 1709. This alternative allows traffic on
westbound SH 114 to continue to directly access the commercial corridor along E. Southlake
Boulevard and reduces traffic volumes at the Kimball Avenue and Northwest bridge interchange areas.
This alternative also reduces the likelihood of realigning FM 1709 to allow improved access to the
Northwest Highway bridge. In addition, the design will eliminate through traffic on to Wall Street.
Also, staff is recommending that the final alignment selected be indicated on the Master Thoroughfare
Map. This will serve to inform current and future citizens and business owners of plans for this area.
Contact Bruce Payne with questions on this item.
Agenda Item No. 10A. Award of bid to Dallas Desk, Inc., for furniture for West DPS facility. In
August 2001, staff began developing the specifications for the fiirniture needs of the DPS West Facility
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 12, 2002
Page 7 of 10
and spent considerable time and effort developing bid specifications based on the particular furniture
manufacturer, style, and color that would best fit the style of the building and provides longest useful
life. A bid opening for the furniture was held on December 3, 2001 resulting in the receipt of three
bids. Dallas Desk, Inc. was the only vender to bid the complete package and was the only bidder
providing the specific furniture specified in the bid specifications. Staff recommends council awarding
the bid for furniture for the West DPS facility to Dallas Desk, Inc. for the amount of $31,801.07.
Contact Rick Black with questions on this item.
Agenda Item No. lOB. Request for a variance to Sign Ordinance No. 704 -A for Angelo & Vito's
Pizzeria located at 2120 E. Southlake Boulevard, Suite D. The applicant has two elements of
consideration. They are approximately 400 feet from the roadway and they have only 26' of store
frontage. This allows for 42" letters, but limits the area to 19.5 sq. ft. Based on the former sign
ordinance, the previous tenant had a 45 square foot sign using 36" letters. In order to meet area
limitations imposed by the current ordinance, the letter size must be reduced so small that is not legible
at that distance from the roadway. Compliance with the letter height creates a sign with greater area
than allowed. The applicant is therefore seeking to use 17" letters (less than half the allowable size)
which allows visibility, but exceeds area limits by four square feet. The proposed sign is similar to the
preceding tenant's sign and is consistent with the adjoining properties. Contact Rick Black if you have
any questions.
Agenda Item No. 1 IA. Parks Master Plan Project Update Report. Since your agenda was fairly short,
we wanted to take this opportunity to brief you and the public regarding current park projects and plans
for future improvements. It also gives us a chance to acquaint everyone with the progress the City has
made in planning for parkland by acquiring property over the past several years. Senior Parks Planner
Chris Carpenter will make the presentation at your meeting.
OTHER ITEMS OF INTEREST
Charter Communications rate increase We were notified by certified mail on Tuesday that Charter
Communications plans to increase its cable and Internet rates effective March 16. Customers will be
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 12, 2002
Page 8 of 10
notified by direct mail within the next week. An attached document shows the increase and new rates
for most services.
This increase is being applied in all Charter- served cities in the Metroplex, not just Southlake. A
customer receiving expanded basic analog service will see a monthly increase of $3.40, while a
customer receiving full digital service will see an increase of $5.40. Both current levels of Internet
service are increasing $5 per month, and two new higher levels of service are being introduced
Federal law only gives municipalities authority over rates for basic analog cable, service calls and
analog converter boxes (which no longer are required in Southlake for customers with cable -ready
televisions). None of those rates is affected by this increase. Therefore, no city approval is required for
these rates to take effect, and the city is not able to deny the increase. Charter's most recent
comprehensive rate increase was in February 2001.
I have received some questions from Council and residents about when our franchise agreement with
Charter ends. The cable franchise first was adopted in 1993 with Sammons Cable for a term of 15
years. It was transferred to Marcus Cable in 1997, and to Charter in 1999, with the same termination
date of June 15, 2008.
If you have any other questions about the rate increase or our franchise with Charter Communications,
please call Public Information Officer James Kunke
Library Statistics Report Included in your packet is a summarized statistics report regarding various
facets of operation of the Southlake Public Library. We will begin providing you this information on a
monthly basis to coincide with the Library Board report. Questions regarding the report or statistics
may be directed to Kevin Hugman.
Park Improvement Days with volunteers The Community Services department recently scheduled
two park improvement days using youth sports association volunteers.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 12, 2002
Page 9 of 10
On Saturday, January 12, from 7:30 a.m. to 1:30 p.m., parks maintenance staff worked with
approximately 35 volunteers from the Grapevine - Southlake Soccer Association (GSSA) on
landscaping improvements to the parking lot islands at Bob Jones Park. Approximately 1,100 native
and adaptable plants and grasses were installed. On Sunday, January 20, from 1:00 p.m. to 5:00 p.m.,
parks maintenance staff worked with approximately 30 volunteers from the Southlake Baseball
Association (SBA) on repairs and maintenance to the ballfields. Work included: replacing base
anchors on ball fields #6, #7, 48, and #9; removing dirt buildup on the outfield edges; painting bat and
helmet holders on fields 94, #7, 99 and #10; rebuilding a pitching mound on field #9; and checking and
replacing bulbs on the ballfield scoreboards.
We appreciate the commitment and hard work of the volunteers and with their help, accomplished
quite a bit!
Texas Amateur Athletic Federation (T.A.A.F.) basketball tournament Southlake will host the
T.A.A.F. regional basketball tournament March 1 -3, 2002 for the boys and girls 8- and -under and 10-
and -under categories. The games will be held at Eubanks, Durham, and Carroll Middle Schools
gymnasiums. We have hosted several T.A.A.F. tournaments before and it gives us an opportunity to
showcase our community to area cities, as well as bring in revenue for the City.
Staff Extension Numbers:
Black, Rick, DPS Director, 481 -2406
Campbell, Billy, City Manager, 481 -1409
Cates, Harold, Human Resources Director, 481 -1952
Eaglen, John, Assistant to the City Manager, 481 -1433
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Hugman, Kevin, Director of Community Services, 481 -1527
Jackson, Malcolm, Chief of Building Services, 481 -5543
Kunke, James, Public Information Officer, 481 -1456
Last, Greg, Director of Economic Development, 481 -1671
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 12, 2002
Page 10 of 10
LeGrand, Sandra, City Secretary, 481 -1519
Payne, Bruce, Planning Director, 481 -2036
Thomas, Charlie, City Engineer, 481 -2175
Yelverton, Shana, Assistant City Manager, 481 -1429