2011-04-27 . • 1
OFFICIAL MINUTES
April 27, 2011
Approved by the Southlake Library Board
CITY OF
SOUTHLAKE
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2
3 Southlake Library Board Meeting:
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5 April 27, 2011
6
7 LOCATION: Southlake Town Hall
8 1400 Main Street, Room 3A
9 Southlake, Texas
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11 Members Present: Library Board Chair June Koelker, Vice Chair Brenda Flores and
12 Library Board members Lori Burr; Emily Galpin; Cheri' Ross and Kim Roberts.
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14 Members Absent: None.
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16 Staff Members Present: Kerry McGeath, Deputy Director of Community Services —
17 Library; Jennifer Tucker, Librarian - Operations Manager
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19 Guests: None
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21 REGULAR SESSION
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23 Agenda Item No. 1. Call to Order — The meeting was called to order by Chair Koelker at
24 7:06 p.m.
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26 Agenda Item No. 2. Administrative Comments
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28 A. City Librarian's Report — Director McGeath asked Ms. Tucker to give a
29 report on Overdrive, our new digital library. We started out with 132
30 popular titles in a mix of audio and eBooks. This is a third party vendor
31 with a separate website linked to our website. Ms. Tucker demonstrated
32 the website and how to navigate the website explaining to the Board with a
33 computer and projector. The new format books were launched in mid - April.
34 Later in the year the digital eBooks will be compatible with Kindle. The
35 most popular items have been eBooks with 65% eBooks and 35% audio
36 books comprising the circulation. Publishers and libraries are having
37 ongoing discussions about the length of ownership when a digital copy is
38 purchased. Each title purchased is one copy that can be used by one
39 borrower. At this point Overdrive is giving us permanent ownership of the
40 titles. However there is an annual maintenance fee of $8,000 with $4,000
41 being put toward the purchase of titles. Prices vary widely based on
42 newness, popularity and targeted audience.
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City of Southlake Values:
Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork
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OFFICIAL MINUTES
April 27, 2011
Approved by the Southlake Library Board
1 B. Library Statistics — Director McGeath reported on the statistics. Traffic and
2 circulation have increased 5 -10 %. Programming is flat from last year, but it
3 was high last year probably due to space restrictions and parking in the
4 Square. He will send out the actual statistics. A new category of statistics
5 will be the digital checkouts.
6
7 Agenda Item 3A. Consider: Approval of the minutes from the February 23, 2011
8 Southlake Library Board meeting.
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10 The minutes will be available at the next meeting.
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12 Agenda Item No. 4. Public Forum — There was no one present to address the Library
13 Board during Public Forum. Public Forum was opened at 7:25 p.m.
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15 Ms. Koelker and Mr. McGeath discussed the budget of State Library (or lack thereof) in
16 the next 2 years. We have used the Lone Star Grant from the State Library to hire staff
17 for nights and weekends. It is likely that this grant will no longer be available in the
18 coming years.
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20 Director McGeath noted that Mrs. Char Wiersum, Chair of FOSL, will go with Library
21 staff to area businesses in search of sponsorships.
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23 Some discussion ensued about our programming and funds as compared to other area
24 libraries.
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26 The Public Forum was closed at 7:26p.m.
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28 Agenda Item No. 5A, Discussion: Advocacy Program Update —
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30 a. Library Foundation Opportunities -- Ms. Carolyn Morris asked Ms. Shana
31 Yelverton about regenerating the Foundation using help from FOSL Chair, Ms.
32 Char Wiersum. The Library Foundation was originally created to build a new
rY
33 building. They disbanded once the building was not going to be built. The
34 Foundation would be used to raise more grant funds for the larger needs of the
35 Library.
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37 b. Sponsorship opportunities — Mr. McGeath will be asking area businesses for
38 $1,000 each. We need to secure funding for staff.
39
40 Agenda Item No. 5B. Discussion: Summer Reading Club Update —
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42 Summer Reading Club will start in 24 days. The Library combines the Kickoff with
43 Community Services kickoff for their summer programs on May 21, 2011 from 10am-
44 2pm. We will have the children's reading club and the teen /adult club.
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City of Southlake Values:
Integrity • Innovation • Accountability • Commitment to Excellence ♦ Teamwork
1.
OFFICIAL MINUTES
April 27, 2011
Approved by the Southlake Library Board
1 Agenda Item No. 5C. Discussion: North Texas Regional Library System (NTRLS)
2 Update --
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4 Mr. McGeath stated that if the State Library funding goes away, NTRLS will shrink.
5 NTRLS has some funding sources apart from the State Library, but the organization will
6 exist at a different level.
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8 Ms. Tucker gave a Texas Library Association update. Both Ms. Tucker and Ms.
9 Pfledderer ran for offices and were elected. Ms. Pfledderer is Chair of the Media
10 Awards Roundtable and Chair -Elect for New Members Roundtable. Ms Tucker is
11 Counselor for New Members Roundtable and on the Texas Book Festival Committee.
12 Mr. McGeath is on several committees.
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14 Agenda Item No. 5D. Discussion: Friends of the Library (FOSL) Update — FOSL is
15 sponsoring the Summer Reading Club with $4,000 this year.
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17 Agenda Item No. 8.Adiournment.
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19 Chair Koelker adjourned the meeting at 8:15 p.m.
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26 D4 F LDR i
27 11 /Q l�
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29 / >
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31 Krry McGeath, Deputy Director, Southlake Public Library
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35 A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork