Item 4CCITY OF
SOUTHLAKE
MEMORANDUM
(April 11, 2011)
To: Shana Yelverton, City Manager
From: Dale Dean, Director of Information Technology
Subject: Consent agenda item 4C - Approve purchase of Microsoft licenses
for the installation and configuration of software in the amount of
$59,282.80 as provided by the enterprise agreement approved on
January 30, 2008.
Action
Requested: Approve purchase of software licenses to Microsoft
Corporation in the amount of $59,282.80
Background
Information: The City of Southlake entered into a 3 year contract with
Microsoft Corporation beginning on January 30, 2008
pertaining to current and future purchases of system and
application software. The Enterprise Agreement (EA)
consists of reduced license cost, upgrade rights to new
versions, training vouchers, and home use product licenses.
The City is required to pay Microsoft Corporation annually for
all software that has been installed on any City device which
does not have an associated valid software license.
Financial
Considerations: Total expenditure of $59,282.80 is within the budgeted
amount of $88,000 (General Fund).
Strategic Link: B6 — "Optimize Use of Technology" — enables the IT
department to maintain supportable systems and services
F4 — "Establish and maintain effective internal controls" —
ensures license compliancy with Microsoft Corporation.
Citizen Input/
Board Review: Not Applicable
Legal Review: Contract was initially signed by Assistant City Manager Jim
Blagg on January 30, 2008.
Alternatives: 1) Approve as proposed. We are required by contract to pay
for all software installed on City devices.
Supporting
Documents: Microsoft Corporation Enterprise Agreement is available for
review in Laserfiche. MS True -UP Quote (attached)
Staff
Recommendation: Approve item as proposed
PLEASE SEE IMPORTANT TERMS AND CONDITIONS AT THE BOTTOM OF THIS QUOTATION
Product Description Part # Mfg # Quantity Unit Price Ext. Price
WINRMTDSKTPSRVCSCAL ALNG LICSAPK MVL 6VC -01252 190 $59.81 $11,363.90
USRCAL
WINSVRDATACTR ALNG SASU MVL
WINSVRENT 1PROC
SYSCTRSVRMGMTSTEDATACTR ALNG
LICSAPK MVL
SYSCTROPSMGRSVR ALNG LICSAPK MVL
WINDOWS SVR STD LISTED LIC /SA PACK MVL
SQLSVRENT ALNG SASU MVL SQLSVRSTD
1PROC
VISIO PRO WIN32 LISTED LANGUAGES LIC /SA
PACK MVL
P71 -01500
M C D -00417
UAR -00662
P73 -00202
810 -03316
Celeste Williams
Inside Account Manager
850 Asbury Dr.
Buffalo Grove, IL 60089
P: (847) 465 -3700
F: (866) 549 -8212
Celeste_Williams @Dell.com
State Contract: DIR -SDD -1014
10
$33.49 $334.90
10
$615.59
$6,155.90
$409.07
$506.35
$28,623.48
1 $409.07
1 $506.35
2 $14,311.74
PROJECT PRO WIN32 LISTED LANGUAGES
LIC /SA PACK MVL W/1 PROJECTSVR CAL
D87 -01251
Dell Customer Confidential
$325.34
$3,253.40
Quotation
15
Quote Number: MXG11022303 -R04
$8,635.80
Quote Expires: Mar 31, 2011
Customer:
TX -L CITY OF SOUTHLAKE
Contact:
Dale Dean
Customer # :
318573
Phone:
(817) 748 -8086
Fax:
(817) 748 -8265
E -mail
ddean @ci.southlake.tx.us
Date of Issue:
Mar 21, 2011
PLEASE SEE IMPORTANT TERMS AND CONDITIONS AT THE BOTTOM OF THIS QUOTATION
Product Description Part # Mfg # Quantity Unit Price Ext. Price
WINRMTDSKTPSRVCSCAL ALNG LICSAPK MVL 6VC -01252 190 $59.81 $11,363.90
USRCAL
WINSVRDATACTR ALNG SASU MVL
WINSVRENT 1PROC
SYSCTRSVRMGMTSTEDATACTR ALNG
LICSAPK MVL
SYSCTROPSMGRSVR ALNG LICSAPK MVL
WINDOWS SVR STD LISTED LIC /SA PACK MVL
SQLSVRENT ALNG SASU MVL SQLSVRSTD
1PROC
VISIO PRO WIN32 LISTED LANGUAGES LIC /SA
PACK MVL
P71 -01500
M C D -00417
UAR -00662
P73 -00202
810 -03316
Celeste Williams
Inside Account Manager
850 Asbury Dr.
Buffalo Grove, IL 60089
P: (847) 465 -3700
F: (866) 549 -8212
Celeste_Williams @Dell.com
State Contract: DIR -SDD -1014
10
$33.49 $334.90
10
$615.59
$6,155.90
$409.07
$506.35
$28,623.48
1 $409.07
1 $506.35
2 $14,311.74
PROJECT PRO WIN32 LISTED LANGUAGES
LIC /SA PACK MVL W/1 PROJECTSVR CAL
D87 -01251
10
$325.34
$3,253.40
H30 -00235
15
$575.72
$8,635.80
Quote Prepared By: Celeste Williams
Rev. 12120/2007
1) Customer's purchase is subject to the terms and conditions of the above
referenced contract.
2) Sale/use tax is based on the "ship to" address on your invoice. Please
indicate your taxability status on your purchase order. If exempt, Customer
must have an Exemption Certificate on file, including non - federal government
customers If you have a questions re: your tax status, please contact your
inside sales representative listed above.
3) Shipments to California: for certain products, a State Environmental Fee of up
to $10 per item may be applied to your invoice. Prices do not reflect this fee
unless noted.For more information, refer to www.dell.com /environmentalfee.
This applies unless this provision is specifically excluded in the above
referenced contract.
4) All product descriptions and prices are based on latest information available
and are subject to change within the terms of the above referenced contract.
5) Unless specified otherwise in the above referenced contract, all prices are
based on Net 30 terms. If not shown, shipping, handling, taxes and other
fees will be added at the time of the order where applicable.
6) Customer understands and acknowledges that all warranties,
representations and returns are subject to the manufacturer, publisher or
distributor guidelines.
Pagel of 2
Dell Customer Confidential
Quotation
Notes:
Please reference this quote on your purchase order.
Final True Up /Additional Product add to Microsoft EA #6170753
EA Term:
1/01/2010 - 12/31/2010
The pricing quoted above is a one - time /lump sum True Up /Additonal Product payment that will allow for an SA
only add to Renewal EA (additional SA will be due when renewal is executed).
This pricing is being provided for budgetary purposes only. This pricing is subject to change without notice.
Quote Number: MXG11022303 -R04
Quote Expires: Mar 31, 2011
Celeste Williams
Inside Account Manager
850 Asbury Dr.
Buffalo Grove, IL 60089
P: (847) 465 -3700
F: (866) 549 -8212
Celeste_Williams @Dell.com
Product Sub Total $59,282.80
Grand Total $59,282.80
USD
Quote Prepared By: Celeste Williams
Rev. 12120/2007
1) Customer's purchase is subject to the terms and conditions of the above
referenced contract.
2) Sale/use tax is based on the "ship to" address on your invoice. Please
indicate your taxability status on your purchase order. If exempt, Customer
must have an Exemption Certificate on file, including non - federal government
customers If you have a questions re: your tax status, please contact your
inside sales representative listed above.
3) Shipments to California: for certain products, a State Environmental Fee of up
to $10 per item may be applied to your invoice. Prices do not reflect this fee
unless noted.For more information, refer to www.dell.com /environmentalfee.
This applies unless this provision is specifically excluded in the above
referenced contract.
4) All product descriptions and prices are based on latest information available
and are subject to change within the terms of the above referenced contract.
5) Unless specified otherwise in the above referenced contract, all prices are
based on Net 30 terms. If not shown, shipping, handling, taxes and other
fees will be added at the time of the order where applicable.
6) Customer understands and acknowledges that all warranties,
representations and returns are subject to the manufacturer, publisher or
distributor guidelines.
Page 2 of 2