Item 4ICITY OF
SOUTH LAKE
MEMORANDUM
March 21, 2011
To: Shana Yelverton, City Manager
From: Jim C. Blagg, Assistant City Manager /Director of Public Safety
Subject: Approve permit for Carroll ISD Visual Art Display, sponsored by Southlake
Arts Council and Southlake Public Library, in Town Hall 3 rd Floor Training
Rooms during Art in the Square, April 15 -17, 2011
Action
Requested: City Council approval of a permit to allow an exhibit of Carroll ISD
students art work in Town Hall during the annual Art in the Square
weekend event April 15 -17, 2011. The display is sponsored by the
Southlake Public Library and Southlake Arts Council.
Background
Information: The permit will allow art work by CISD art students to be displayed
in Town Hall 3 rd floor training rooms during the weekend of the Art
In the Square event at Town Square. The display will be
comparable to the exhibit that was featured in the lobby area during
January- February. Due to the limited duration of Art in the Square
and the nature of the event, about 80% of the wall and floor space
will be utilized. Art teachers will set up the exhibit Friday, April 15
and remove the display Sunday, April 17. The permit complies with
provisions of the Display of Public Arts Policy.
This event is sponsored in part by the Southlake Public Library and
as is the case with all of their programming will have staff dedicated
specifically to this event who will make sure the facility is secure.
CISD Art teachers will also be available and scheduled to assist
Library staff.
Financial
Considerations: Not Applicable
Strategic Link: This request is linked to the City Council Focus Areas of Quality
Development and Partnerships and Volunteerism. The request also
addresses the corporate objectives of providing attractive and
unique spaces for enjoyment of personal interests and providing
opportunities for partnerships and volunteer involvement.
Citizen Input/
City of &)uthlake yahies:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date —April 5, 2011
Page 2 of 3
Board Review: Southlake Arts Council recommended approval (6 -0) at their March
22, 2011 meeting of the permit to allow a CISD art work exhibit in
Town Hall during the Art In the Square weekend.
City Council consideration of the permit request April 5, 2011.
Legal Review: This permit was modeled after the standard permit previously
reviewed with the Arts Display Policy by the City Attorney
Alternatives:
• City Council approve permit as presented
• City Council approve permit with input as desired
• City Council not approve the permit
Supporting
Documents: Permit for Carroll ISD Visual Arts Display in Town Hall April 15 -17,
2011
Recommendation: City Council approval of the permit for Carroll ISD Visual Art
Display, sponsored by Southlake Arts Council and Southlake Public
Library, in Town Hall 3 rd Floor Training Rooms during Art in the
Square, April 15 -17, 2011
City of Soiathlake Valves:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Arts Council
Public Art Display and /or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first -come, first - served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested: Town Hall — 3 rd floor training rooms
CONTACT INFORMATION
Person Responsible: Kerry McGeath Phone: 817 748 8384
Cell Phone: 817 919 8486 E -Mail Address: kmcgeath @ci.southlake.tx.us
Address: 1400 Main Street # 130 City: Southlake State: TX Zip: 76092
Alternative Contact:
Name: Nancy Roper
Phone Number: 817 748 8249 E -mail: nroper ci.southlake.tx.us
DISPLAY or PERFORMANCE INFORMATION
Requested Date: April 15 — 17, 20121 (Art In the Square weekend)
Type of Display or performance: Visual Arts Display
Duration of the event or performance: April 15 — 17, 2011 (Art In the Square weekend)
Detailed Information including a plan of needed wall or floor space about the display or
performance, including planned activities or any equipment /special needs: CISD art teachers will be
providing art from each of the district schools to be displayed in the 3 rd floor meeting rooms for the
weekend of Art in the Square. Art display panels that are used in the library for CISD displays will be used
as will the walls (walls will not be damaged in any way by the art or any adhesives). Due to the limited
duration of Art in the Square and the nature of that event, about 80% of the wall and display space will be
utilized. The art teachers will set up throughout the day on April 15, 2011 (Friday) and remove the
displays April 17, 2011 (Sunday).
Organization Represented: Southlake Arts Council, City of Southlake Public Library
Non - Profit: Yes X No
Is this display or performance to include a fund raiser? Yes _ No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort
throughout the duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No
Do a majority of your members, including officers, reside in Southlake? Yes X No
Will your event cause any impact on City Staff or City resources? Yes X No
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork