Item 10CCity of Southlake, Texas
MEMORANDUM
November 11, 2003
TO: Billy Campbell, City Manager
FROM: Malcolm Jackson, Director of Community Services (xt. 1527)
SUBJECT: Award of bid to Anderson Water Well Service for Bob Jones Park Well and
Pump
Action Requested: City Council award of bid to Anderson Water Well Service for the
construction of the Bob Jones Park well and pump in the amount of $119,500,
plus a three percent (3 %) contingency for a total project amount of $123,085.
Background
Information: Staff has been working with the consulting firm of Dunkin, Sims, Stoffels on
the design of the next phase of improvements for Bob Jones Park to include a
southern well and pump. The well would be located near the southern pond
and used for irrigation purposes as necessary. The engineering estimate on the
project was approximately $110,000. Due to its specialized nature the well
was bid separate from the other Bob Jones Park Improvements in order to
obtain the lowest possible cost.
The City received and opened three bids on October 30, 2003, in accordance
with State bidding procedures. Bids on the project ranged from a high of
$139,020 to a low of $119,500, with low bid being submitted by Anderson
Water Well Service.
Anderson Water Well Service is a drilling firm known for having constructed
numerous wells throughout the area. They offer commercial, residential, and
municipal water wells and service. They have completed work for the City of
Southlake including drilling at Lonesome Dove Park and Koalaty Park, and
have proven to be very responsive. Anderson Water Well Service is a member
of the Texas Ground Water Association, the National Ground Water
Association, and has been in business since 1972.
Financial
Considerations: Funding in the amount of $123,085 is available in the SPDC fund for this
project. Low bid was submitted in the amount of $119,500.
The SPDC approved 2003 -04 CIP has $1,728,855 available for construction of
this phase to include the well, softball field improvements, pipe rail fencing,
and irrigation.
Citizen Input/
Board Review: Parks Board approved (6 -1) recommendation of the Bob Jones Park revised
site plan at their August 11, 2003 meeting.
Billy Campbell, City Manager
November 11, 2003
Page 2
SPDC approved the proposed CIP budget (4 -1) at their August 27, 2003
meeting.
SPDC approved authorization (3 -2) to bid the Bob Jones Park Improvements
project as shown on the revised site plan at their August 27, 2003 meeting.
Parks Board recommended approval (9 -0) of award of bid at their November
10, 2003 meeting.
SPDC will consider this item prior to City Council at their November 18, 2003
meeting.
Legal Review: Process followed State bidding procedures. Contract documents and
specifications reviewed by City Attorney.
Alternatives: City Council alternatives include:
• Approval of bid as submitted.
• Rejection of all bids as submitted.
Supporting
Documents: Bid Tabulation
Staff
Recommendation: City Council award of bid to Anderson Water Well Service for the
construction of the Bob Jones Park Well and Pump in the amount of $119,500,
plus a three percent (3 %) contingency for a total project amount of $123,085.
Billy Campbell, City Manager
November 11, 2003
Page 3
City of Southlake
COMMUNITY SERVICES DEPARTMENT
BID TABULATIONS
PROJECT NAME: Bob Jones Park Well and Pump DATE: October 30, 2003
PROJECT NO: 03001 B ENGR. EST.: $110,000
Bidder
Bid Bond (5 %) or
Power of Attorney
Bid Total
cashiers check
Anderson Water Well
Yes
Yes
$119,500
Bridgeport, Texas
Tien Hall, Inc.
Yes (cashiers check)
$132,050
Bowie, Texas
Millican Well Service
Yes (cashiers check)
$139,020
Fort Worth, Texas